ASSESSMENT REVIEW REPORT

ISO 14001: 2004 ADDENDUM

Name of Applicant (Organisation Name)
Date of Completion (or amendment date)

Notes:

  1. Applicant to complete all shaded areas
  2. The report is designed to be word processed but hand written responses are acceptable.
  3. Provide brief explanations to explain conformance in all areas.
  4. The reference numbers (in brackets) refer to the ISO 14001 clauses.
  5. The clauses defined within this report must be implemented.
  6. Detailed assistance in completing this report and ensuring you have the correct documentation can be found in guidance boxes.

N.B.

This addendum is intended to allow an extension of the ISO14001 Assessment Review report to address the changes brought about by the issue of ISO14001: 2004. The content of this addendum will eventually be incorporated in to the ISO 14001 Assessment Review report at the next revision.

Doc. Ref. / Version / Date / Approved By / Page
ARR-FORM-14001A / 1.0 / 30/03/2005 / M. Helm / 1 of 8

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ASSESSMENT REVIEW REPORT

ISO 14001: 2004 ADDENDUM

Contents

1.General Requirements

2.Environmental Policy

3.Environmental Aspects

4.Legal and Other Requirements

5.Objectives, Target and Programme(s)

6.Resources, Roles, Responsibility and Authority

7.Competence, Training and Awareness

8.Communication

9.Documentation

10.Control of Documents

11.Evaluation of Compliance

12.Internal Audits

13.Management Review

Amendment Record

1.General Requirements
Has the actual scope of the Environmental Management System been defined within the system? (4.1) / Guidance
The applicant must state what the system is intended to cover. E.g. Geographical areas / Business addresses and operations etc. Ring fencing of particular processes is not allowed.
(Explain how you meet this requirement in this space)
2.Environmental Policy
Does the environmental policy particularly include:
  • Reference to show that it addresses products and services as well as its activities.
  • A commitment to comply with environmentally related legal requirements
You must also seek evidence that the environmental policy is communicated.
(4.2) / Guidance
Your environmental policy (statement of your commitment to environmental matters)will need to include the items described.
Consider how you can ensure that there is a record of communicating the environmental policy.
(Explain how you meet this requirement in this space)
3.Environmental Aspects
Is the organisation able and does it identify the environmental aspects of future activities or changes to them. (4.3.1) / Guidance
You must have arrangements to consider new activities or changes to existing that can impact your environmental aspects.
(Explain how you meet this requirement in this space)
4.Legal and Other Requirements
As well as simply having a list of relevant environmental legislation. It must be determined how these affect the organisation’s environmental aspects. (4.3.2) / Guidance
You may consider preparing the register of legislation and adding information linked to each piece of legislation describing how the legislation affects the organisation’s environmental aspects.
(Please explain how you meet this in this space)
5.Objectives, Target and Programme(s)
If practical you must ensure that your objectives and targets are measurable.
Note: Are technical, financial and operational options etc. being considered as well as the views of interested parties, (4.3.3) / Guidance
Consider which targets and objectives can be reasonably be put in quantitative terms. E.g. reduce by 1%
(Please explain how you meet this in this space)
6.Resources, Roles, Responsibility and Authority
Does the organisation ensure availability of resources to maintain and improve the environmental management system? (4.4.1) / Guidance
Your judgement in this matter will be confirmed by an ability of the organisation meet its objectives.
(Please explain how you meet this in this space)
7.Competence, Training and Awareness
  • Are the requirements for competence, training and awareness being applied to the work of the organisations’ subcontractors or any other parties working on the organisation’s behalf? (4.4.2)
/ Guidance
You must establish controls for subcontractors as well as the organisation’s own employees.
(Please add your response in this space)
8.Communication
If the organisation’s decides to communicate its environmental performance externally then it must record this decision or otherwise.
If communication externally is decided upon then ti must decide on a methodology for doing this. / Guidance
Record decision, possibly in management review and define a process for communication where required.
(Explain how you meet this requirement in this space)
9.Documentation
You must ensure that a description of the main elements of the system and their interaction is documented. (4.4.4) / Guidance
A description and sequence of interaction may be best shown in the form of a flowchart consider how elements flow from the environmental policy into other activities in clued a many of the main activities recorded within the Assessment Review Report as possible. E.g. communication, internal auditing , corrective action etc.
(Explain how you meet this requirement in this space)
10.Control of Documents
In relation to the environmental management system are externally supplied documents controlled (filed, retained and maintained). (4.4.5) / Guidance
You ensure that documents are managed when received. E.g. Waste transfer notes etc.
(Explain how you meet this requirement in this space)
11.Evaluation of Compliance
Are records being maintained to demonstrate a periodic evaluationof compliance with applicable legal and other requirements? (4.5.2) / Guidance
This may be best achieved within the management review meeting where it could be confirmed that a review of the Register of Legislation confirmsno breaches are known
(Explain how you meet this requirement in this space)
12.Internal Audits
Are internal audits being conducted with objectivity and impartiality with auditors independent of the processes being audited? (4.5.5) / Guidance
Ensure that auditors are not auditing their own sphere of responsibility.
(Explain how you meet this requirement in this space)
13.Management Review
The organisation must ensure that the input to the management review include the following inputs.
  • Results of internal audits.
  • Evaluation of compliance with legal and other requirements
  • Communications including complaints from external parties.
  • The environmental performance of the organisation.
  • The extent to which objectives and target have been met.
  • The status of corrective and preventive actions.
  • Follow up actions from previous management review meetings.
  • Changing circumstances including developments in legal and other requirements related to environmental aspects.
  • Recommendations for improvement.
(4.6) / Guidance
Ensure that the management has these points as a minimum in its agenda as well as any other items necessary.
(Explain how you meet this requirement in this space)

Amendment Record

Note: To be completed by applicant organisation for minor changes to the report contents. Major changes would result in an amendment to the report.

Date / Description of the changes
(refer to relevant sections of the Assessment Review Report)
Doc. Ref. / Version / Date / Approved By / Page
ARR-FORM-14001A / 1.0 / 30/03/2004 / M. Helm / 1 of 8

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