INFORMATION SHARING AGREEMENT TITLE Reference

Overarching Memorandum of Understanding

[TITLE]

[REFERENCE]

[RELEVANT DATE]

Contents

1Parties, Scope and Purpose

1.1Name and details of the parties who agree to share information

1.2Business and legislative drivers.

2Description of the type of information to be shared

3Information Sharing Agreements governance arrangements

4Overarching fair processing arrangements

5The rights of individuals. Subject access request, FOIs and Objection to processing arrangements.

6Overarching security arrangements.

7International transfers of personal data

8Implementation of the Overarching Memorandum of Understanding.

8.1Dates when information sharing commences/ends

8.2Overarching training and communications arrangements.

8.3Overarching publication and transparency arrangements.

8.4Non-routine information sharing and exceptional circumstances

8.5Monitoring, review and continuous improvement

8.6Sharing experience: fora and communications.......

9Sign-off and responsibilities

9.1Name of accountable officer(s)

9.2Lead practitioner

9.3Signatories

9.4Sign off

1Parties, Scope and Purpose

1.1Name and details of the parties who agree to share information

Legal name of parties to ISA / Short name of the party / Head Office address / ICO Registration

1.2Business and legislative drivers.

1.2.1Purpose of the information sharing

Purpose description / Primary or secondary purpose
Indicate how the data controllers will decide upon changes in the purposes of the sharing / Jointly or independently

The instructions for reaching agreement on changes in the purposes of the sharing is described in the [Name of the Instructions] listed in Appendix 1 Instructions.

1.2.2Legal basis for the processing and constraints

If sharing personal data:
Schedule 2 conditions met / Schedule 3 conditions met

2Description of the type of information to be shared

3Information Sharing Agreements governance arrangements

4Overarching fair processing arrangements

5The rights of individuals. Subject access request, FOIs and Objection to processing arrangements.

6Overarching security arrangements.

The security controls applicable by each organisation will be:

[ ] Jointly agreed between the parties

[ ] Independently decided by each party

[ ] Assessed and established via ISA for each particular contextual sharing

7International transfers of personal data

Personal data shared in line with this agreement will be transferred to

[ ] EEA countries only

[ ] Out with EEA. Please specify the countries:

[ ] Will not be transferred outside the UK

[ ] Assessed and established via ISA for each particular contextual sharing

8Implementation of the Overarching Memorandum of Understanding.

8.1Dates when information sharing commences/ends

8.2Overarching training and communications arrangements.

8.3Overarching publication and transparency arrangements.

8.4Non-routine information sharing and exceptional circumstances

8.5Monitoring, review and continuous improvement

8.6Sharing experience: fora and communications.

9Sign-off and responsibilities

9.1Name of accountable officer(s)

Accountable Officer Name / Post title / Organisation
Senior Information Risk Owner Name / Post title / Organisation

9.2Lead practitioner

Lead IG Practitioner Name / Post title / Organisation

9.3Signatories

Name of Party
Authorised signatories / Title /Name
Role
Head Office address
ICO Registration
Name of Party
Authorised signatories / Title /Name
Role
Head Office address
ICO Registration
Name of Party
Authorised signatories / Title /Name
Role
Head Office address
ICO Registration

9.4Sign off

"We the undersigned agree to the details recorded in this Overarching Memorandum of Understanding; are satisfied that our representatives have carried out the preparatory work set out in the Information Sharing Tool-kit (Scotland) and are committed to the ongoing monitoring and review of the scope, purpose and manner of the information sharing."

Signature / Signature
Name / Name
Date / Date

Information sharing agreement[RELEVANT DATE]Page 1 of 8

IS Toolkit Scotland