INFORMATION SHARING AGREEMENT TITLE Reference
Overarching Memorandum of Understanding
[TITLE]
[REFERENCE]
[RELEVANT DATE]
Contents
1Parties, Scope and Purpose
1.1Name and details of the parties who agree to share information
1.2Business and legislative drivers.
2Description of the type of information to be shared
3Information Sharing Agreements governance arrangements
4Overarching fair processing arrangements
5The rights of individuals. Subject access request, FOIs and Objection to processing arrangements.
6Overarching security arrangements.
7International transfers of personal data
8Implementation of the Overarching Memorandum of Understanding.
8.1Dates when information sharing commences/ends
8.2Overarching training and communications arrangements.
8.3Overarching publication and transparency arrangements.
8.4Non-routine information sharing and exceptional circumstances
8.5Monitoring, review and continuous improvement
8.6Sharing experience: fora and communications.......
9Sign-off and responsibilities
9.1Name of accountable officer(s)
9.2Lead practitioner
9.3Signatories
9.4Sign off
1Parties, Scope and Purpose
1.1Name and details of the parties who agree to share information
Legal name of parties to ISA / Short name of the party / Head Office address / ICO Registration1.2Business and legislative drivers.
1.2.1Purpose of the information sharing
Purpose description / Primary or secondary purposeIndicate how the data controllers will decide upon changes in the purposes of the sharing / Jointly or independently
The instructions for reaching agreement on changes in the purposes of the sharing is described in the [Name of the Instructions] listed in Appendix 1 Instructions.
1.2.2Legal basis for the processing and constraints
If sharing personal data:Schedule 2 conditions met / Schedule 3 conditions met
2Description of the type of information to be shared
3Information Sharing Agreements governance arrangements
4Overarching fair processing arrangements
5The rights of individuals. Subject access request, FOIs and Objection to processing arrangements.
6Overarching security arrangements.
The security controls applicable by each organisation will be:
[ ] Jointly agreed between the parties
[ ] Independently decided by each party
[ ] Assessed and established via ISA for each particular contextual sharing
7International transfers of personal data
Personal data shared in line with this agreement will be transferred to
[ ] EEA countries only
[ ] Out with EEA. Please specify the countries:
[ ] Will not be transferred outside the UK
[ ] Assessed and established via ISA for each particular contextual sharing
8Implementation of the Overarching Memorandum of Understanding.
8.1Dates when information sharing commences/ends
8.2Overarching training and communications arrangements.
8.3Overarching publication and transparency arrangements.
8.4Non-routine information sharing and exceptional circumstances
8.5Monitoring, review and continuous improvement
8.6Sharing experience: fora and communications.
9Sign-off and responsibilities
9.1Name of accountable officer(s)
Accountable Officer Name / Post title / OrganisationSenior Information Risk Owner Name / Post title / Organisation
9.2Lead practitioner
Lead IG Practitioner Name / Post title / Organisation9.3Signatories
Name of PartyAuthorised signatories / Title /Name
Role
Head Office address
ICO Registration
Name of Party
Authorised signatories / Title /Name
Role
Head Office address
ICO Registration
Name of Party
Authorised signatories / Title /Name
Role
Head Office address
ICO Registration
9.4Sign off
"We the undersigned agree to the details recorded in this Overarching Memorandum of Understanding; are satisfied that our representatives have carried out the preparatory work set out in the Information Sharing Tool-kit (Scotland) and are committed to the ongoing monitoring and review of the scope, purpose and manner of the information sharing."
Signature / SignatureName / Name
Date / Date
Information sharing agreement[RELEVANT DATE]Page 1 of 8
IS Toolkit Scotland