IROQUOIS KLONDIKE DERBY FEBRUARY 19 -21, 2016
INAUGURAL EVENT
CAMP CROOKED CREEK 950 TERRY DRIVE
SHEPHERDSVILLE, KY 40165
Table of Contents:
Map and Directions to camp……………………………………………………………Pg. 3 Schedule…………………………………………………………………………………….....Pg. 4 Troop Preparation for camp…………………………………………………………………...Pg. 5
Camp Policies and Procedures…………………………………………..………………….…Pg. 6
Buddy System…………………………………………………………………………Pg. 6 Camp Security………………………………………………………………………... Pg. 6 Alcohol Policy…………………………………………………………………………Pg. 6
Smoking……………………………………………………………………………….Pg. 6
Vehicles………………………………………………………………………………..Pg. 6
Parking…………………………………………………………………………………Pg. 6
Uniforms……………………………………………………………………………….Pg. 7
Stoves/Lanterns………………………………………………………………………...Pg. 7
Campsites………………………………………………………………………………Pg. 7
Knives/Hatches/Etc…………………………………………………………………….Pg. 7
First Aid………………………………………………………………………………..Pg. 7 Trash…………………………………………………………………………………...Pg. 8 Clean Up……………………………………………………………………………….Pg. 8
Camp Emergencies…………………………………………………………………….Pg. 8 What to bring to camp………………………………………………………………………....Pg. 9 Fee Schedule/Refund Policy….……………………………………………………………… Pg10
Events………………………………………………………………………………………….Pg. 11
Forms…………………………………………………………………………………Pgs. 12and 13
Map and Directions to: Camp Crooked Creek 950 Terry Drive
Shepherdsville, KY 40165
Camp Crooked Creek is located in Clermont, KY (see map above). Directions to Camp Crooked Creek: Take interstate 65 south from Louisville to State Hwy. 245 (exit 112). Turn left/east on Hwy. 245, proceed approximately ¾ mile. Turn right onto Plen Mar Drive, turn left onto Terry Drive. The road ends at the camp’s administration building.
From Indiana: Take I-65 S towards Nashville. Take the KY-245 exit, 112 towards Clermont/Bardstown. Merge onto Clermont Rd/KY-245 via the ramp on the left towards Clermont/Bardstown. Turn right onto Plen Mar Dr. Turn left onto Terry Drive. The road ends at the camp’s administration building.
Klondike Derby Event Schedule
Registration/Check In……………………………If camping Friday night ………6:00pm-9:00pm
Leaders meeting- Camp Office 9:00pm-10:00pm “Scout Masters/Senior Patrol Leaders”
NOTE: Staff meeting immediately after Leader’s Meeting
Saturday Morning- Registration/Check in………………………………………….6:00am-8:30am Staff Breakfast served in Admin Building………………………………………….7:00am-8:00am Flags/Opening Ceremony (Flag poles on main parade field)………………………8:45am-9:00am Klondike Starts…………………………………………………………………...9:30am-12:30pm
Lunch…………………………………………………………………………...…12:30pm-2:00pm (Klondike participants must cook or warm their meal by fire)
Klondike Resumes………………………………………….…………………..…..2:00pm-5:00pm Closing Ceremony and Flags (Flag poles in front of dining hall) …………………5:30pm-6:00pm Free Time and Dinner………………………………………………………………6:00pm-7:30pm
(Dinner for each unit will be on their own)
Awards Ceremony ……………………………………………………………...…8:00pm-8:30pm Lights out and Scouts should be in Campsites (if staying overnight)………………………9:30pm
Sunday Morning-Cleanup Break Camp………..…………………………………….……..10:00am
Unit Preparation for Camp
If your unit follows the steps listed below, the process of preparing everyone for an enjoyable experience at Camp Crooked Creek should go smoothly.
Upon Receiving the Leaders Guide:
· Inform or remind all Scouts and parents of the Camp Dates.
· Recruit two or more adult leaders to spend the weekend with your unit.
· Note payment dates to ensure your troop gets the Early Bird discount.
· Make arrangements for physicals to be done if they are not current.
Before February 1st:
· Register online at www.lhcbsa.org or send registration form and fees to the Scout service Center.
During December-February:
· Give final notice to all boys and parents about plans for attending camp.
· See that all Scouts and Adults have a current medical form.
· Arrange for your transportation to and from camp.
· Insure all your Scouts families have the information on the weekend.
One week before camp:
· Review schedule with your Scouts and families.
· Double check medical and health history.
· Prepare the unit/patrol equipment to bring to camp.
· Inspect each Scout’s personal gear- we could get snow so be prepared!
· Finalize transportation arrangements to and from camp.
The Camp Policies and Procedures:
Anyone participating in this event will be expected to follow BSA National Guidelines as outlined in the Guide to Safe Scouting.
The Law is the Rule: Everyone is expected to abide by the Scout Law, Oath, Slogan, Motto, Outdoor Code, And Leave No Trace Principles.
Buddy System: Everyone will use the Buddy System. Pairs for Safety. Adults/Leaders should be notified before Scouts leave their campsites.
Camp Security: All visitors to the camp must stop at the camp office and sign in. A sign-in book for this will be maintained and positive identification is required. A visitor name tag will be given. Upon conclusion of their visit, guest will sign out so that camp administration will know who is on camp property at all times.
Alcoholic Beverages: This will not be tolerated and is against BSA policy. Possession or use will result in immediate dismissal from camp.
Smoking: BSA guidelines require a smoke-free environment for our scouts. If you must smoke, please do so out of sight of youth participants and not inside any buildings. Please “field dress” your butts and dispose of them properly remembering the ever present danger of forest fires.
Vehicles: The health and safety committee along with the camping committee has established a written policy and procedure of vehicles in camp.
· Only ONE vehicle will be allowed to campsites per unit. Upon registration a vehicle pass will be issued for this vehicle.
· Weather permitting, trailers will be allowed in campsites.
· 3 MPH (Walking speed) speed limit.
· One person per seatbelt and they must be worn. No riding in truck beds. No RV’s, ATV’s, golf carts or generators. Only Staff carts are permitted.
Parking: Park in designated parking areas only. Unit leaders need to help enforce this policy. We need to help preserve CCC.
Camp and Lake: Follow BSA guidelines for camping.
· Walk, do not run, within your campsite.
· Remember tent stakes and tie downs.
· Closed toed shoes must be worn at all times.
· Stay out of the lake.
· No water craft or swimming permitted.
· Fish may be taken with a hook and line only.
· Do not ditch or trench your tent.
· Leave no trace.
· Trash your trash. It should be removed from all campsites.
· No pets or bikes.
Uniforms: Field uniform also known as a “Class A” uniform should be worn at opening and closing ceremonies (as well as other free time programs/Vespers and/or Flag Retirement). Activity uniform also known as a “Class B” (Scouting appropriate) t-shirts are permitted during all other event activities
Stoves and Lanterns: Follow BSA regulations pertaining to fuels. Keep open flames out of and away from tents.
Campsites: Do not cut trees. Bring your own firewood, charcoal or collect dead wood from the downed trees. No pit/trench fires; use fire rings provided. Never leave a campfire unattended, especially when going to bed. All campfires should be extinguished according to BSA guidelines. Please make sure before leaving on Sunday that your campsite is completely cleaned up and all campfires are completely extinguished.
Knives, Hatchets, Axes, Chainsaws or Firearms: No firearms are permitted at Camp Crooked Creek. No chainsaws are permitted. No fixed blade, sheath or survival knives are permitted. Folding or pocket knives are permitted by those Scouts that have earned their Whittlin’ Chip or Toten’ Chip. Axes and Bow Saws are only permitted in axe yards of Boy Scout Troops/Venture Crews.
Rocks and Sticks: Although tempting, rocks must not be thrown or kicked and sticks may not be swung. Injury/damage to property usually results from this action. Such actions will result in your being asked to leave the campout immediately.
First Aid: The Health Lodge will be manned during the activity. Medical Emergencies should be directed through the health lodge. Minor first aid should be handled at the campsite if you have supplies.
Trash: Your trash must be taken to a dumpster. No trash should remain in campsites over night; there are skunks and raccoons that will visit your unit if this is not done.
Clean-up: When your unit is ready to leave camp we ask that you please clean up your area and leave it the same or better than you found it. Please take everything with you. Trash can be dropped in the dumpster as you leave camp.
Camp Emergencies: With the exception of the weather emergency, all campers are to report immediately to their campsites upon hearing an emergency signal. In the case of a weather emergency, campers should seek protective shelter. Once the weather emergency has passed, campers should report to their campsites. Campers should remain in the campsites until the “All Clear” signal has been given. Leader should review these procedures with their campers.
The following emergency signals will be used:
Fire Alarm: Sound the siren (two long blasts).
Weather Emergency: Sound the siren (one long blast). All Clear: Sound the siren (four long blasts).
What to bring to camp:
Scout masters and Senior Patrol Leaders: Please distribute copies of this page to each Scout. Camping will be in your own tents. (Tents will not be provided)
The following is a list of equipment that will be needed/recommended for Patrols participating in this year’s Klondike Derby (points will be awarded for equipment):
· Sled (no wheels) – Marked with Troop/Crew #, Patrol Name attached Patrol Flag
· Rope: 8 ropes measuring a minimum of 8 feet each (suitable for lashing) 4 ropes measuring 10 feet each (suitable for lashing)
Misc. lengths - Ropes suitable for tying knots
· Compass
· First Aid equipment – splints (suitable for arms and legs) and triangle bandages
· Materials for constructing a stretcher – 2 strong poles and a blanket/sleeping bag
· 10’ x 10’ minimum tarp for shelter building and/or other events
· Fire-building materials (friction, flint steel, hot spark, etc.) Note: No lighters or matches allowed
· Lunch – Must be cooked or warmed by fire during the Klondike Derby
· Water – 1 per sled (5 gallon bucket of water with a 1 quart capacity pan)
· Bow saw or camp saw suitable for sawing 4-inch logs & 1 axe
· 1 pair leather gloves
· 1 fishing pole with tackle box
· 3 trash Bags
· Pencil and paper
· Scout handbook
· Scout neckerchief, scarf, or triangle bandage for each Scout
No fewer than 5 or no more than 9 youth per Patrol (1 youth must ride the sled)
Troop equipment list: (this is a suggested list you may want/need to bring additional items for your troop)
Tents and ground cloths Troop flag and American Flag Patrol Flags
Scoutmasters Handbook Lanterns
Broom
Water Containers Water Coolers Fire Extinguisher
Dining Fly, Poles, Rope Ax and Camp Saw
Fee Schedule/Refund Policy:
Fee Schedule: All fees should be paid based on the following information:
If registered before: (2-12-16) $10.00 per Youth
$5.00 per Adult
If registered after: (2-12-16) $13.00 per Youth
$5.00 per Adult
Refunds: This is the official refund policy of the council: “Refunds will be reviewed on a case by case base. No refund is guaranteed. All requests must be made in writing at least a week prior to the beginning of an event to be reviewed”. If you have questions regarding this policy please call 502- 361-2624. Direct transfers to another event are not possible.
Events
In an effort for improved preparedness and greater competition the following events are being published.
1. Orienteering – As the original Klondike run was made with map and compass, so shall this Klondike be. Each sled will be given a time card and coordinate list which will need to be followed from event to event. Waiting times at events will not be counted. Details on what to do if you become “lost” will be provided at the patrol leaders’ summit. Brush up on your compass skills!
2. First Aid – Patrols will need to demonstrate proper response and aid when presented with a victim or situation.
3. Knots with A Purpose -- Must know how to tie these knots and their purpose—square-clove hitch-timber hitch-two half hitch-taunt line-sheet bend—bowline—sheep shank—will be asked to tie them by their purpose at this station—it will be a time station---all knots must be tied.
4. Pellet, Shotgun, Pistol (Venturers only) Shooting – For pellets and pistols (Venturers only) all patrol members will shoot and scores will be averaged. Shotguns- Each patrol will get ten clays to divide between patrol members with no patrol member shooting more than three.
5. Hatchet Throwing – All patrol members will throw and scores will be averaged.
6. 5 Man Ski’s – Five patrol members will navigate an obstacle course aboard 5-man ski’s. Only the patrol leader may speak. The patrol leader may not be on ski’s if patrol contains 6 or more members.
7. Ice Block in the River - Timed event during which all patrol members must balance together upon a 12x12 block and recite the Scout Law.
8. Frigid Night –Patrol members must build 5 different fires which must remain burning for 2 minutes each. Different patrol members must build each fire. No matches, lighters or electronic strikers may be used. Bonus points will be awarded for using a method other than flint and steel.
9. Camp Site Inspection – Please prepare and keep your campsite clean and organized.
10. Keep the Blood Flowing – Each patrol will attempt to do as many pull-ups, push-ups, and sit-ups as possible within a time limit. All patrol members must participate.
11. Pioneering – Timed event where each patrol will build a designated structure using logs and ropes. Knowledge of correct knots and lashings will be needed.
12. Feed the Team – During lunch, each patrol will be assigned a location to cook and prepare their lunch. Two extra portions of each meal must be prepared. Lunch will be judged on originality, taste, attention to the food groups, and clean up.
13. Porthole – Patrols must rescue themselves from a sinking ship. A small porthole is the only exit. Unfortunately, the ship has become electrified and you cannot touch the edges of the ship or the porthole itself. Timed Event.
14. Clear the Trail - Timed event where each patrol will tie and drag a log around a course.
15. Cut the Firewood – Timed event where each patrol will cut through a log. Boy Scouts must have toten chip to enter Axe yard.
Attn: Iroquois Klondike Derby
Lincoln Heritage Council
12001 Sycamore Station
Louisville, Ky. 40299
2016 Klondike Derby
February 19-21, 2016 Camp Crooked Creek
Registration Form
This form needs to be fully completed and submitted prior to February 13, 2016 so that we can have an accurate count in order to assign a campsite large enough to accommodate your unit’s needs. Please provide a roster of everyone that will be camping with your unit (see reverse). If you are unable to pre-register before the beginning date of the event, you will need to bring a copy of this form to check in before entering camp. Units that pre-register should photo copy their completed form before submitting it to the Council Office and bring a copy to check in. Registrations may be made via mail, fax, or e-mail above.