INVITATION TO BID
SCHOOL BOARD OF LAKE COUNTY
PURCHASING DEPARTMENT
29529 COUNTY ROAD 561
TAVARES, FLORIDA 32778-2496
The School Board of Lake County, located in Tavares, Florida, solicits your company to submit a bid on 4228BB Purchase and Install of Wireless Access points and associated Erate Eligible equipment.
All terms and conditions below are a part of this Invitation to Bid (ITB) and no bids will be accepted unless the vendor complies with all conditions required herein. Rights are reserved by the School Board of Lake County to accept or reject any and all bids and to waive all technicalities and award in the best interest of the Board. The Board does not sign contract forms provided by vendors. The bid, request for proposal, or invitation to negotiate with the vendor’s signature will constitute an offer to sell to the Board under the stated terms and conditions.
All prospective vendors are hereby cautioned not to contact any Board member of the School Board of Lake County or any other employee, officer, staff or agent, nor to attempt to persuade or promote through other channels. All contacts must be channeled through the Procurement Department. Failure to comply with these procedures shall be cause for disqualification of firm’s Submittal.
From the notice of publication until 72 hours after the posting of the recommendation of award only the Purchasing Department should be contacted concerning any questions concerning this bid. No other employee, officer, staff or agent of the School Board should be contacted during this period. All questions/concerns pertaining to any technical aspects of this bid should be posed through Public Purchase.
Purchasing Contact: Bibi Boodram, Procurement Specialist
E-mail:
Fax: 352-253-6763
Address: 29529 CR 561
Tavares, Florida 32778
Formal bid openings will no longer be held for bids other than construction. Only the names of the bidders will be read.
1. BIDDERS RESPONSIBILITY: Before submitting their bid proposal, each bidder is required to carefully examine the invitation to bid specifications and to completely familiarize themselves with all of the terms and conditions that are contained within this bid. Ignorance on the part of the bidder will in no way relieve them of any of the obligations and responsibilities, which are a part of this bid.
IMPORTANT NOTICE TO BIDDERS: Interested responders may obtain a copy of the RFP at http://www.usac.org/sl/tools/view-an-fcc-form-470.aspx and at www.publicpurchase.com. The Procurement Services Department of Lake County Schools has also partnered with Public Purchase for the posting, notification, and processing of their bid opportunities. There is NO COST to Vendors to use this service for Lake County Schools bid opportunities.
Please follow the link www.publicpurchase.com to register with Public Purchase for Lake County Schools. This will place the Bidder on the notification list. From time to time, addenda’s may be issued for this proposal. Any such addenda will be posted on the same website from which you obtained this proposal. You should periodically check the same location you obtained the RFP from to download any addenda which may have been issued. Failure to register as a prospective Bidder and/or accept receipt of each document may cause your Submittal Package to be rejected as non-responsive. If you have submitted a package without Lake County School Board issued forms and/or acknowledgment of issued addenda as provided by the Lake County School Board your submittal may be considered non-responsive.
2. ONLY ON-LINE RESPONSES shall be accepted on-line at www.publicpurchase.com prior to 4:00 pm on April 1, 2016. Although the bid may have been downloaded utilizing the USAC website responses must be submitted through PUBLIC PURCHASE.
It is strongly recommended THAT respondents submit bids as early as possible. time should be allowed to receive any requested assistance FROM PUBLIC PURCHASE. waiting until the last hours of the solicitation could impact the bid submittal.
3. SCOPE OF WORK AND SPECIFICATIONS: The intent of this Invitation to Bid is establish firm bid prices for the purchase, installation and replacement of wireless access points, cabling, patch panels and POE switches as required in accordance with all terms, conditions, and specifications listed and described in the body of these specifications, to be used as needed, by the School Board.
The District requires the following for this project. This bid is required so that the district can then apply for ERate reimbursement.
a) 482 Aerohive Wireless Access Points (442 Aerohive AP130 and 40 Aerohive AP230, or Equivalent.
b) Removal and inventory of existing 280 Wireless Access Points and Installation of new 280 Wireless Access Points. All access points removed will be returned to the SCHOOL BOARD.
c) Adding 202 network drops in specified locations and installation of 202 new Wireless Access Points. All bidders must possess at minimum EC electrical license for the State of Florida, or a Registered Electrical Contractor (ER) License along with all required insurances. Installation of network drops for these wireless access points shall meet both NEC and NFPA electrical building codes. Upon completion of these drops they shall pass inspection. Installation may include but is not limited to j-hook installation, raceways, wire-mold, conduit or other required materials. The bid shall include a labor rate per drop broken down into labor and materials required to complete the installation.
d) This is a project based bid. It is estimated that the work shall be completed no later than
e) The CONTRACTOR shall be responsible for the quality of work and assuring that all work meets all existing, current codes. Work done improperly shall be redone at CONTRACTOR’S expense. The SCHOOL BOARD could choose to supply materials requested by the CONTRACTOR if it is in the best interest of the DISTRICT to do so.
· If re-inspection is required by the LCSB Facilities Inspection department, a fee may be charged. The School Board has the right to provide all necessary materials to complete the various projects, if requested. Materials shall remain the property of the School Board. Contractors shall transport materials when requested.
· Crews shall report, as directed, to work site or the Instructional Technology Department North or South office at the beginning of each day. Pay shall start at this time and shall end upon crew leaving the work site or the Instructional Technology Department. Contractor must sign in & out at the school/work site.
· The Contractor shall leave work site in a neat and orderly fashion at the end of each work day. Scrap wire shall be deposited in an LCSB provided container. All other rubbish, scrap, etc., shall be transported from the premises and shall NOT be deposited in School District dumpsters.
· The Contractor shall at all times enforce strict discipline and good order among their employees and shall not employ on the work any unfit person or anyone not skilled in the task assigned to them.
· Contractor shall be able to furnish all tools and equipment in order to accomplish any of the above tasks.
· A Vendor Service Evaluation form that our departments will be utilizing at the close of each project performed through the contract has been included for your reference only. (See Attachment 7 of the Attachment Package)
Contractor Supplied Materials
The School Board may, if not prohibited by law, exercise a right to purchase directly various construction materials, supplies, and equipment that may be a part of the work. If so, the School Board will, via their purchase orders, purchase materials with assistance from the Contractor, if required, in the preparation of such purchase orders. The materials shall be purchased from the suppliers selected by the Contractor, for the prices negotiated by the Contractor. The Contractor will assist in the preparation of all purchase orders for the School Board and will coordinate the purchase of the materials in a timely manner so as not to negatively impact the performance of the construction activity of the work.
The total cost estimated for the work shall be reduced by the net, undiscounted amount of these purchase orders, plus all sales taxes. Issuance of the purchase orders by the School Board shall not relieve the Contractor of any of his responsibilities regarding material purchases, or installation, with the exception of the payments for the materials so purchased. The Contractor shall remain fully responsible for coordination, correct quantities ordered, submittals, protection, storage, scheduling, shipping, security, expediting, receiving, installation, cleaning and all applicable warranties.
CONTRACTORS USE OF SITE AND PREMISES: Limit use of site and premises to allow District occupancy and work by others and work by the District.
1. Contractor is cautioned not to impede means egress or disable life safety systems during occupied hours of the project.
2. Contractor shall maintain existing life safety requirements and existing life safety protection continuously or in lieu thereof, provide other measures to accomplish equivalent safety.
3. Contractor may be required to work only at times when classes are not in session i.e. after 4:00 PM or on week-ends. Owner approved LCSB work exceeding 40 hours shall be paid at time and a half
School / Existing Wireless Access Points / New Wireless Access Points (Need Network Drops Added) / 10 Port POE Cisco 3560CG-8PC-S (8G gig PoE, 2 x Dual Purpose, IP Base) or Equivalent / 24 Port POE Cisco Catalyst 2960S-24PS-L (24 Gig PoE, 4 SFP, LAN Base, 370W) or Equivalent / 48 Port POE Cisco Catalyst 2960S-48FPS-l (48 Gig PoE, 4 SFP, LAN Base, 740W) or EquivalentLost Lake Elementary / 35 / 46 / 6
Sawgrass Bay Elementary / 52 / 49 / 14 / 4
Windy Hill Middle / 63 / 27 / 21 / 3
Umatilla High / 61 / 20 / 3 / 4
South Lake High / 69 / 60 / 15 / 10
Total / 280 / 202 / 53 / 20 / 7
482
Specification.
The following specifications are the minimum acceptable Standards for the required hardware. We have provided manufacturer’s names that we have used previously. We would accept “or Equivalent” brands if they would meet or exceed these specifications. Please see section 17.
Wire – Superior Essex 66-240-4A, 4x23 Datagain Category 6+ CMR WH 1KPB (Ortronics approved equivalent or better, blue is preferred). All wiring is to be terminated in patch panels in closest MDF/IDF and terminated in the ceiling for Wireless Access Point connection.
As indicated in the table above the schools will require additional network drops added with wiring specified above to be used:
Cisco 3560CG-8PC-S (53 pieces) or Equivalent
(8 Gig PoE, 2 x Dual Purpose, IP Base) or Equivalent
Cisco Catalyst 2960S-24PS-L (20 pieces) (24 Gig PoE, 4 SFP, LAN Base, 370W) Or Equivalent
Cisco Catalyst 2960S-48FPS-L (7 pieces)or Equivalent
(48 Gig PoE, 4 SFP, LAN Base, 740W) or Equivalent
AeroHive Access Points Product Specifications or Equivalent:
Wireless Access Points
Aerohive AP130 or Equivalent – Quantity of 442
Aerohive AP230 or Equivalent – Quantity of 40
Radio Specifications—802.11a
· 5.150–5.950 GHz Operating Frequency
· Orthogonal Frequency Division Multiplexing (OFDM) Modulation
· Rates (Mbps): 54, 48, 36, 24, 18, 12, 9, 6 w/ auto fallback
Radio Specifications—802.11b
· 2.4–2.5 GHz Operating Frequency
· Direct-Sequence Spread-Spectrum (DSSS) Modulation
· Rates (Mbps): 11, 5.5, 2, 1 w/ auto fallback Rates (Mbps): 54, 48, 36, 24, 18, 12, 9, 6 w/ auto fallback
Radio Specifications—802.11g
· 2.4–2.5 GHz Operating Frequency
· Orthogonal Frequency Division Multiplexing (OFDM) Modulation
· Rates (Mbps): 54, 48, 36, 24, 18, 12, 9, 6 w/ auto fallback
Radio Specifications—802.11n
· 2.4–2.5 GHz & 5.150–5.950 GHz Operating Frequency
· 802.11n Modulation
· Rates (Mbps): MCS0 - MCS15 (6.5MBps - 300Mbps)
· 2x2 Multiple-In, Multiple-Out (MIMO) Radio
· HT20 and HT40 High-Throughput (HT) Support
·
· A-MPDU and A-MSDU Frame Aggregation
Radio Specifications—802.11ac
· 5.150–5.950 GHz Operating Frequency
· 802.11ac Modulation (256-QAM)
· Rates (Mbps): MCS0–MCS9 (6.5Mbps – 867 Mbps), NSS = 1-2.
· 2x2:2 Stream Multiple-In, Multiple-Out (MIMO) Radio • VHT20/VHT40/VHT80 support
Antennas
· 4x internal antennas ( 2x2.4GHz and 2x5GHz)
Interfaces
· Autosensing 10/100/1000 Base-T Ethernet PoE (Power over Ethernet 802.3af) Port
Physical
· LxWxH 147X147X42 mm (5.79x5.79x1.65in). w/o mounting brackets
· .51kg (1.13 lbs) w/o brackets
Environmental
· Operating: 0 to +40°C, Storage: -40 to +70°C
· Humidity: 95%
Environmental Compliance
· UL2043
Power Specifications
· IEEE 802.3af PoE Power
Power Options
· 802.3af Power over Ethernet (PoE) capable Gigabit Ethernet port (RJ-45 power input pins: Wires 4,5,7,8 or 1,2,3,6)
· 802.3af Power over Ethernet injector
Mounting
· Ceiling Tile flush 15/16” and Wall Mount locking accessory included with AP
AeroHive Access Points AP230 Product Specifications or Equivalent:
Radio Specifications—802.11a
• 5.150–5.950 GHz Operating Frequency
• Orthogonal Frequency Division Multiplexing (OFDM) Modulation
• Rates (Mbps): 54, 48, 36, 24, 18, 12, 9, 6 w/ auto fallback
Radio Specifications—802.11b
• 2.4–2.5GHz Operating Frequency
• Direct-Sequence Spread-Spectrum (DSSS) Modulation
• Rates (Mbps): 11, 5.5, 2, 1 w/auto fallback
Radio Specifications—802.11g
• 2.4–2.5 GHz Operating Frequency
• Orthogonal Frequency Division Multiplexing (OFDM) Modulation
• 20 dBm (100 mW) Transmit Power
• Rates (Mbps): 54, 48, 36, 24, 18, 12, 9, 6 w/ auto fallback
Radio Specifications—802.11n
• 2.4–2.5 GHz & 5.150–5.950 GHz Operating Frequency
• 802.11n Modulation
• Rates (Mbps): MCS0–MCS23 (6.5Mbps - 450Mbps)
• 3x3:3 Stream Multiple-In, Multiple-Out (MIMO) Radio
• HT20 High-Throughput (HT) Support (for both 2.4 GHz and 5
GHz)
• A-MPDU and A-MSDU Frame Aggregation
Radio Specifications—802.11ac
• 5.150–5.950 GHz Operating Frequency
• 802.11ac Modulation (256-QAM)
• Rates (Mbps): MCS0–MCS9 (6.5Mbps - 1300Mbps), NSS = 1-3.
• 3x3:3 Stream Multiple-In, Multiple-Out (MIMO) Radio
• VHT20/VHT40/VHT80 support
Mounting
· Ceiling Tile flush 15/16” included as part of AP
· Ceiling Tile flush 3/8”, 9/16” sold as an accessory
Antennas
• 3x integrated single band, 2.4-2.5 GHz Omni-directional
Antennas, 6.0 dBi peak gain
• 3x Integrated single band, 5.1-5.8 GHz Omni-directional
antennas, 6.0 dBi peak gain