WESTERN SYDNEY INTERNATIONAL

International Third Party Provider

Application to become a Preferred Provider of Western Sydney University

COMPANY DETAILS
Company Name (trading as):
* the name by which students know the organisation
Legal Entity Name:
* the official business name
Registration No.: / [Please provide a copy of the business registration]
Place of Registration: / Expiry Date:
Australian based companies ABN: / [Please attach
a copy of certificate of registration]
Full address:
Web address:
Name and contact details of person managing the relationship / Name:
Position:
Email:
Phone:
Provide a general description of the service that your organisation provides:
COUNTRY INFORMATION
List the countries where your organisation manages student activities
Please provide the DFAT Risk Rating(s) – see smartraveller.gov.au
Please provide the Medical Risks - see smartraveller.gov.au
REFERENCES
Please provide a list of Australian and/or overseas universities that your organisation has supported
Reference 1: / Name of University:
Name of contact:
Position:
Email:
Phone:
Reference 1: / Name of University:
Name of contact:
Position:
Email:
Phone:
Western Sydney University staff member supporting this application: / Name of contact:
Position:
School/Institute:
Email:
Phone:
GAP ANALYSIS
·  How does your program(s) compare and match with Western Sydney University (WSU) units?
·  Have you had enquiries from WSU students or staff?
·  Which disciplines?
·  Why should WSU students be interested in your program(s)?
ACADEMIC CREDIT
·  Are your programs designed with credit transfer in mind? If ‘Yes’ please provide examples.
HISTORY
·  How long have you been in business? Where have you led trips? Any specialties?
·  Are there limits (min and max participants) to what you can do?
·  Any country or are their specific places you can support?
·  How many trips have you conducted for universities?
·  How many students? Ages? Length of trips? Details of past trips?
·  What is your experience in developing faculty-led custom programs?
HOUSING/ACCOMMODATION
·  What are accommodations like?
·  How many students share an accommodation?
·  Are they sharing with students on other programs?
·  What amenities are included (internet, electricity, phone, kitchen, etc.)?
·  What are the costs and deposits?
·  Are refunds available?
·  What type of security is in place overnight?
APPLICATION
·  What is your process?
·  How do you advise students regarding their university processes?
PAYMENT/BILLING
·  How does payment work?
·  How does billing work (cost), when are payments due?
·  What is refund policy?
·  Can you accept individual payments from students directly or bulk payments from universities?
INSURANCE
·  Do you have general liability and professional liability insurance?
·  What insurance do you carry for your organisation? Your employees/volunteers? Our students?
·  Does the organisation hold current and adequate domestic and foreign liability insurance?
CUSTOMER/IN-COUNTRY SUPPORT
·  What is your customer support like?
·  Will there be an assigned rep that answers student/faculty questions?
·  How available are they? Will they be available on-site?
·  What in-country support is available on your programs?
EMERGENCY/SAFETY
·  What is your process for handling emergencies?
·  How do you communicate with students while there? In emergencies? With parents?
·  What relationships do you have on the ground with emergency responders and/or medical providers?
·  Ever had to evacuate from a location? If so, how did you do it? If not, how would you do it?
·  Does the organisation have an operating manual and universal crisis management plan that is available to all staff?
ACCESS SERVICES
·  How do you accommodate students with disabilities?
RESOURCES
·  How many staff members do you employ (full-time/part-time)?
INTERNSHIPS/ PLACEMENTS
·  How are the companies selected?
·  How are the internships positions reviewed before, during and after the placement?
·  What supervision is available to students on campus?
STUDENT PREPARATION
·  What support and information do you provide the students before the program to prepare them for the program?
·  Do you run pre-departure programs?
PROMOTION AND REPORTING
·  Describe how your organisation will promote and report activities to Western Sydney University

I, ______confirm that the answers and details provided are true and accurate to the best of my knowledge and I authorise Western Sydney University to approach any of my referees to collect any information.

Name:
Position:
Signature: / Date

Upon completion of this form, please email the document to the Manager, Short Term Mobility, Western Sydney University. In addition to this form Please provide copies of the following:

·  ABN/registration documents

·  Code of practice/terms and conditions

·  Crisis management plan

·  Public liability/professional indemnity insurance

·  Offer/acceptance document copies (student)

·  Pre-departure advice documents

WSI Office Use Only:

DIRECTOR, INTERNATIONAL STRATEGY, MOBILITY AND OPERATIONS

Approved Yes No

Signature:______Date: ______

Director, International Strategy, Mobility and Operations

PVC INTERNATIONAL

Approved Yes No

Signature:______Date: ______

PVC International