instructions for using the styles
of THe templates BY Timo Leino

Timo Leino

May 2016

Constructive comments on the templates or the instructions may be addressed to

.

Table of contents

1introduction

1.1The templates these instructions apply

1.2General instructions for using a template and styles

2Styles of the templates

2.1Level 2 heading is “Heading 2”

2.1.1“Heading 3” looks like this

2.2Figures and tables

2.3Table of contents and other lists

2.4Other styles

List of figures

Figure 1The essence of scientific tourism

Figure 2A view of Turku (Photo by T Leino)

1

1introduction

1.1The templates these instructions apply

These are instructions for using the Word templates in UTU for theses and other written assignments. The styles contained in the templates are introduced with a few instructions for their use. Instructions apply for these templates:

  • 2-sided general template by T LEINO 2014, aimed for a doctoral thesis
  • 1-sided general template by T LEINO 2014, same as 2-sided except that printed on one side of the paper only
  • Conference paper template by T LEINO 2014, same as 2-sided except that pages and chapters are not numbered
  • TSE publications 2014, used for all publications in TSE publication series, e.g. a doctoral thesis.
  • TSE reports 2014, used for bachelor and master thesis and other written assignments in TSE.

1.2General instructions for using a template and styles

A template is a special type of Word document, ending with .dotx instead of .docx. When you open a template, you’ll get a new document with a name DocumentN.docx, and you are expected to save it with a proper name. After that, all styles of the template are included in your document, also if you make a copy of it.

A couple of very good general instructions for using the template:

  • Do not generate empty lines with the ENTER key. They should not be used, because the styles have ready-specified empty space both before and after the paragraph, if needed. If you make empty lines, the automation will not work in the way intended.
  • Do not EVER lay the text out sideways with spaces. There should never be consecutive spaces.
  • Use styles in ALL paragraphs. Do not use so called hard formatting, i.e. do not use the buttons in the Font or Paragraph section of the Home ribbon:
  • A style is chosen by clicking the style name in the styleswindow at the right side of the screen. If the list of stylesis not visible, click the little arrow in the right bottom corner of the Styles section on the Home ribbon.

2Styles of the templates

What follows is an example of each style specified in the templates. To see the style name, put the cursor inside the paragraph and look at the style name in the styleswindow. After a heading, the first paragraph is different from the normal text paragraphs: it has no indentation at the beginning. The name of the style is ‘Basic first’ and it looks like this paragraph.

The style of the regular text paragraph, also known as body type text, is ‘Basic’ and it looks like this paragraph. The style name “Normal” is not used in the templates. Blaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaa. A bulleted list follows here:

  • The “List (bullet)” is the style for this kind of paragraphs, where there is a bullet at the edge and the left justifiedtext at a distance of one centimetre. Blaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaa.
  • Blaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaa.

-The style for a lower level list is called “List2 (lower level)”.Blaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaa.

-Blaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaa.

2.1Level 2 heading is “Heading 2”

Numbered headings are formatted with styles “Heading1”, “Heading 2” etc. Notice that Heading 1 starts always a new page. Blaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaa.

2.1.1“Heading 3” looks like this

Blaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaa.

The following paragraph is a straight quotation, for instance from an interview or a book:

“Well, I think that blaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaa.”

2.2Figures and tables

In the following there is a picture with the style “Figure” and its title with the style “Figure name”. When you select the style for a paragraph that contains a picture, place your cursor at the right side of the picture (do NOT activate the picture itself!) and then select the style.

In the beginning of the row where the title starts is a caption, which gives the right number for the figure automatically (explained below).Note, that you should write no empty lines before or after the picture or the title. Note also, that you should write a TAB before the title text, to make a long title to be left justified.

Figure 1The essence of scientific tourism

In the following there is a table and its title. The title of a table comes always above the table while the title of a picture comes below the picture. Below a table on empty row is needed, despite the “No empty lines” policy! Otherwise it would look ugly.

Table 1This is the table title, style: “Table name”. It always comes above the table. Note the left justification of the text inside this title, thanks to the TAB.

This is a table / You may use “Table effect” in titles / Blaablaablaa
Blaablaablaa / You may use “Table” in table cells / Blaablaablaa
Blaablaablaa / Blaablaablaa / Blaablaablaa

The figures and tables should be numbered automatically through the caption procedure:

  • Move the cursor below the figure or above the table to the place the heading is to come.
  • Select References – Insert Caption.
  • Select Figure or Table in accordance with your choice.
  • You obtained the text Figure N or something alike (N is a running number). Write now a TAB first (due to the indentation) and then the title.
  • Make sure the paragraph of your picture has the style “Figure” and the paragraph for the title has the style “Figure name”.

When you use the “caption” function, you may get the figure and table lists automatically (References – Insert table of figures – etc.).

Figure 2A view of Turku (Photo by T Leino)

2.3Table of contents and other lists

There is an example of a table of contents as well as a list of figures above. They have automatic layouts; do not format them by yourself.

Table of contents is created as follows:

  • Place the cursor in the right place.
  • Select References – Table of contents – Custom table of contents – OK.

List of figures or tables is created as follows:

  • Place the cursor in the right place.
  • Select References – Insert Table of Figures – Choose the right caption label – OK.

2.4Other styles

This is the header, “Header”, which is used in, for example, the title “Table of Contents”.

If you want to include a title (e.g. References or Appendices) in the table of contents without a number, use the style Heading 1 for those titles and remove the number by yourself manually – a hard formatting, but allowed for a good purpose! Then it will not show in the table of contents.

There is an example of a footnote in this paragraph. Its symbol is the small number[1] in superscript. This[2] is another one. Below there are examples of the style “References”.

References

Morgan, G. (1986) Images of organization. Sage: Beverly Hills, CA.

O´Neill, H. M. – Pouder, R. W. –Buchholtz, A. K. (1998) Patterns in the diffusion of strategies across organizations: Insights from the innovation diffusion literature. Academy of Management Review, Vol. 23, No. 1, 98–114.

[1] This is an example of footnote text.

[2] This is second footnote blaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaablaa.