Instructions for Using Digital Measures Faculty Activity Database

Instructions for using Digital Measures Faculty Activity Database

Link to the site is here:

When you sign in just enter the first part of you email address and the password you were sent

First thing to do is to change your password to something else:

Main Menu

The main menu includes all the pieces from the five-year vita plus some more. Usually you can just start at the top and work your way down through the items

You can save your progress at any time and come back later

Remember that you can cut and paste chunks from the electronic version of your five-year vita to reduce typing. So I would have your vita open in Word while you work in this system.

Personal and Contact Information

This is just your basic information – see notes below for explanations

Name of building is not working yet – skip for now.

FTE would be 1.0 for most people. For Group 2 on a 6 course load it would be .66 and a nine course load would be .80

Administrative Data

This is for tracking your status in terms of rank, tenure, and other factors that could change each year.

Use the Add a New Item button to enter one of these items for each year – 2001, 2002, 2003, 2004 and 2005

This is what each item will capture – see explanations below:

Enter the year at the top

Select your faculty type, tenured, early retire etc – regular Group 2 would be instructors

Fill in tenure status only if you are Group 1

Say yes to graduate faculty only if you were appointed to that status by your chair – typically this would be Group 1 faculty with at least one journal article in the last 4 years

For faculty qualification it would typically be academically qualified for group 1 and professionally qualified for Group 2 and executives in residence

For faculty sufficiency, all full time Group 1 and 2 Athens faculty would be participating. Only adjuncts doing a few courses and not voting in faculty meetings would be supporting

If you had a sabbatical that year, indicate that here

Percent of Time would typically be 100% unless you are an adjunct doing a few courses

For almost all of us normal professional teaching would be either undergrad+grad teaching or undergraduate teaching.

Annual sections for group one should be 6 courses per year unless you have some sort of annual release for administration or other reason. Group 2 and execs in residence

would range from 6 to 9

Awards

Add an item for each award you have received. These would be teaching research (including best paper) and service awards. Each item captures the following – see explanations below:

Indicate the Name of the award.

Organization would be for external awards for COB or OU awards leave this blank and indicate the source under From

From – who gave the award – dept, college, OU or external. If external provide more info under Organization

For is where you indicate if it was related to teaching, research, service or something else.

Conferences and Meetings attended

Use Add a New Item to add one to the list

Field should be fairly self-explanatory

Consulting

Same approach – Use Add New Item to add one to the list

The relationship to Academic/Professional qualification is critical for professional qualified faculty – group 2, exec in residence and non-research active faculty. If you want to count consulting as helping to keep you qualified to teach, you should focus on how the consulting is related to your area of teaching and how it is keeping you current in the discipline.

Education

Use Add a new item to enter each degree – so Bachelors, Masters and Phd separately.

Enter title of dissertation and for the highest degree indicate with a Yes under the Highest Degree Earned item

Faculty Development Completed

Use Add new item to enter each development item

This can also be critical for Group 2/ Exec in residence or other professionally qualified faculty. If this is training that relates to keeping you current in your discipline and therefore help qualify you to teach, make sure to emphasize that.

Classification is teaching, research or service

Prior Academic and Professional Positions

This would be the “experience” part of your vita – all business and academic positions (jobs) you have held. Again with Group 2 / Execs, this is important for establishing your qualification to teach – ie having professional experience in a job related to your teaching area. The Title/Rank/Position item is important since AACSB requires high level (managerial) experience so make sure you indicate that when it applies.

Professional Certifications

Again, add an item for each certification

Number is a certificate number/ id if that applies – If not then leave it blank

Professional Memberships

Add an item for each – should be self-explanatory

Non-Credit Instruction Taught

Add an item for each workshop/training class. This would be workshops and other training sessions you have done – don’t forget the Brazil Seminars if you did them

Scheduling Teaching

For each class you taught – add a new item

This does not include independent studies – they go under Student Advising – Directed Student Learning later.

Quarter/Year includes an option for winter intercession

Section would be A01, A02 etc – if you don’t know or have a record, leave it blank. This is not critical especially for the past.

The three boxes are important for the annual evaluation process – since we have already evaluated performance through 2005, it is not important to record the past unless you want to. Probationary tenure-track faculty might want to record the past so you can build up data for your tenure dossier. For 2006 course, you will want to fill these in if applicable to support your teaching evaluation for annual performance raises when we do the 2006 evaluations.

Contract, Grants, Sponsored Research

This is for both submitted/not funded and successfully funded grants

For each grant, add an new item

For multiple PI, not that you can add investigators in the middle and specify a role for each person.

Under status you can indicate if the grant was funded. So this page can be used to track both grant submission and funded granted

Current Research Interests

This would be simply a list of research areas that would show up on a profile or bio

Although you can add multiple items, you probably just need one.

Presentations Given

Add an item for each presentation at a conference or professional meeting.

In the center, note that you can build a list for multiple presenters

You can indicate if it is published in a proceeding – the actual proceeding publication citation will go under the publications page

Type of contribution is the learning/applied/discipline based breakdown used by AACSB

Publications

Add an item for each publication

Type is used to indicate what the publication is – chapter, journal article, case, instructional software, grant etc. Note that there are often distinctions for academic, professional scholarly etc.

Type is again the three learning/applied/discipline based breakdown used by AACSB

Status lets you track the status – submission, acceptance, publication

Multiple authors can be indicated in the middle

The Top journal item lets you indicate if the journal is in the top journal part of your department’s list

Annual evaluation year counted let you indicate when it should be counted for our annual evaluation process – this lets you count a publication when accepted or published and to bank to a future year.

Editorial and Review Activities

Add an item for each activity in this category

Rest should be fairly self-explanatory

General Service

Add an item for each activity – this covers professional organization roles and committee service

The type of service – committee chair, member, conference panelist, track chair etc are under Position/Role

Student Advising

Add an item for each year at a minimum – you can do multiple for one year if applicable. This will track your relative effort in student advising

Student advising – Directed Student Learning

Add an item for each independent study, Honors tutorial, departmental honors thesis, Masters thesis, dissertation, etc.

If this was an independent study for a group of students you can list them in the middle