Instructions for Providing Transitional Certification

Instructions for Providing Transitional Certification

Currently Participating Institutions:

1. Open the E-App web site at

1. Select the link to “Display the institution’s PPA/ECAR”;

1. Enter User Name and Password;

1. Click to display the Eligibility and Certification Approval Report (ECAR);

1. Print or scroll to the “Educational Programs Section” (Page F-1); and

1. Confirm that all of the institution’s GE programs are correctly listed and that the certification can be signed regarding those GE programs.

If the Educational Programs list is complete and accurate and the institution has an open E-App that will result in a new PPA (Recertification, Change in Institutional Ownership) it may wait for the new PPA, which will include the certification language or it may provide a Transitional Certification as described below. Note: The institution must ensure that if a new PPA is not signed by December 31, 2015, it has provided the required Transitional Certification by that date.

If the Educational Programs list is complete and accurate and the institution does not have an open E-App, or will not sign a new PPA by December 31, 2015, it must submit a Transitional Certification by:

1. Creating a certification on institutional letterhead with language substantially similar to the language in the attached sample certification;

1. Printing the Educational Programs Section of the institution’s ECAR;

1. Having the certification signed by the institution’s President/Chancellor/CEO; and

1. Scanning and emailing both documents (the Educational Programs Section of the institution’s ECAR and the Transitional Certification) to . In the subject line of the email include the institution’s name, OPEID, and the state where the main campus of the institution is located.

The original signed certification, which is an addendum to the institution’s PPA, must be maintained with the institution’s copy of its original PPA.

If the Educational ProgramsSection needs to be corrected or updated before the institution can complete the Transitional Certification, the institution must:

If the institution does not have an open E-App:

1. Complete and submit a new Update Application for Degree Program, Nondegree/Vocational Program, and/or Short-Term Training Program;

1. On the E-App Index, select the option to “Display Application”;

1. Print Section E, Question 27 (all parts showing details of all educational programs reported);

1. Create a Transitional Certification on institutional letterhead with language substantially similar to the language in the attached sample certification;

1. Have the TransitionalCertification signed by the President/Chancellor/CEO; and

1. Scan and email both documents(Section E, Question 27 of the E-App and the Transitional Certification) to . Include in the subject line of the email the institution’s name, OPEID, and the state where the main campus is located.

The original signed certification, which is an addendum to the institution’s PPA, must be maintained with the institution’s copy of its original PPA.

If the institution has an open E-App:

1. For any changes not already made on the E-App, contact the School Participation Division that is processing the application and request that update access be opened, make any necessary corrections to the Educational Programs in Question 27, and resubmit the application;

1. When the GE programs on the application are complete and accurate, return to the E-App Index and select the option to “Display Application”;

1. Print Section E, Question 27 (all parts showing details of all educational programs reported);

1. Create a TransitionalCertification on institutional letterhead with language substantially similar to the language in the attached sample certification;

1. Have the TransitionalCertification signed by the President/Chancellor/CEO; and

1. Scan and email both documents (Section E, Question 27 of the E-App and the Transitional Certification) to . Include in the subject line of the email the institution’s name, OPEID, and the state where the main campus is located.

The original signed certification, which is an addendum to the institution’s PPA, must be maintained with the institution’s copy of its original PPA.