Instructions for Filling in the RS-SEIT Attendance Sheets

Instructions for filling in the RS-SEIT Attendance Sheets

Fill in the top of the form. Information should be filled in exactly as it appears on the student’s IEP:

1.  Fill in the Service Type

2.  Fill in the School District

3.  Fill in your name

4.  Fill in your license number

5.  Unless you are a COTA, PTA, or TSSLD/TSHH/CF, you do not have a supervisor.

6.  Fill in the name of the student

7.  Fill in the student’s Date of Birth

8.  Fill in the Approved # of Sessions per week

9.  Only if the student’s services have been amended, would you fill in the Amended # of Sessions per week.

10. If you are a Related Service Provider (not SEIT) and have been named as the “Coordinator of Services, you must fill out an Attendance sheet for the one-30 minute session per month that you can bill for.

Fill in the Calendar Grid (you will see that there are two boxes above each date):

1.  On the days that you provide regular services, enter only the number of minutes in the session (please note, if you are approved for 45 minute sessions, you can only provide 45 minute sessions- so you enter 45 on the date that you provided the service)

2.  For Child Absence write “CA” in the Attendance Calendar

3.  For Therapist or Teacher Absence, you write “TA” in the Attendance Calendar

4.  If the school is closed for holiday or vacation (or any other reason- so that you cannot provide services), you enter “H” in the Attendance Calendar.

5.  If you provide a Make-up session, enter “MU” in the top box, then the number of minutes for the Make-up session. (ex MU/30)

6.  If you attend a CPSE meeting, enter “S” in the top box, then 30 in the box below (CPSE can only be 30 minutes in length).

7.  If you are a Related Service Provider (not SEIT) and have been named as the “Coordinator of Services, you may enter one 30 minute session per month. Enter “CO” in the top box and 30 in the box below. “CO” must be on a separate Attendance sheet.

There are 2 different calendars. One for the Summer – July and August and one for the school year – September to June. In August you will submit the Attendance Calendar with July filled in. In September, you will submit the Attendance Calendar with both July and August filled in – the whole summer attendance. These are cumulative calendars. Each month you will complete the next month’s attendance. So that at the end of the school year, the student’s attendance for the entire school year (September to June), will be on one sheet.

If you are using the computer to complete the form and you want to email it to us, you must use an electronic signature. You can scan in a copy of your signature, than cut and paste it into the form. If you do not have a scanner, you can just sign your name on a blank piece of paper and either bring it into our office or mail it (no faxing, please, we want a clear signature). We can scan it and email it to you.

If you want to fill it out on the computer but do not want use an electronic signature, fill it out on the computer, print it, sign it and fax it with your billing.

Or, you can also just print out the Print Version of the RS-SEIT Attendance Sheet, fill it in, sign it and fax it with your billing.