Instructional Support Services
DISTRICT 6
Instructional Support Services
April 2009
NOTES
GENERAL / Handout / Meeting DateDue Date
1. / LOCAL DISTRICT 6
The next Operations meeting is tentatively scheduled to be held May 13, 2009. / 5/13/09
2.
3. / WHAT’S NEW
California Career and College Clubs Grant
Applications are being accepted for grants to support implementation of Career and College Clubs programs. $500 will be awarded to the first 100 eligible entities that commit to implementing the program in 2009-2010. See attached flier.
CSUN Tier 1 Program
Local District 6 for teachers interested in a Master’s and credential in administration are invited to attend join a CSUN cohort. Class meetings will be held at Ellen Ochoa LC. An orientation for more information will be held April 23rd. / ü
ü
WHAT’S DUE
SCHOOL-WIDE POSITIVE BEHAVIOR SUPPORT
Allocations and Orders
All Local District 6 schools received information on funds available to support School-Wide Positive Behavior Support efforts. Schools are asked to fax the SWPBS team agenda and sign-in documenting discussion on the use of these funds along with their Allocation Order Form to Nancy Robinson at (323) 720-9012. For more package information please contact any one of the LD 6 SWPBS team members. Please submit your orders and requests no later than May 1. / Extended
Due Date:
5/1/09
INTERVENTION / INTERSESSION
Standards Based Promotion and Intervention Update
Please see the enclosed April Update.
Intervention & Intersession Library
Please refer only to new and revised memos regarding intervention and intersession programs. / ü
GENERAL / Handout / Meeting Date
Due Date
Program / Elementary / Middle School / High School
Intersession / EIEP – Emergency Immigrant Education Program / MEM- 4120.1 / MEM- 4121.2 / MEM- 4122.1
ELP – Extended Learning Program / MEM- 4330.0 / MEM-4329.1 (rev.)
ELAP – English Language Acquisition Program / MEM- 4448.0 / MEM- 4449.0 / n/a
CIIP – CAHSEE Intensive Instruction Program / n/a / n/a / MEM- 4406.1 (rev.)
TSP – Tutorial Services Program / MEM-4442.0
Summer School 2009
Intersession – Track A / MEM-4627.0 / MEM-4628.0 / MEM-4629.0
NORM!
All ELP and Intersession classes must keep to their norms throughout the intervention session. Please keep a waiting list handy to “back-fill” empty seats as students drop out of after-school and Saturday intervention programs. To avoid closing and consolidating classes when attendance drops below the norm, please over enroll classes by 4-6 students each. All Norm Classification reports are to be submitted to the Local District on the 6th hour of instruction. Do not wait until the end of a program to submit the Norm Reports.
P2 State Report
Thank you to the schools that submitted their intervention program statistical reports by March 20th. Beyond the Bell will submit the State Report to recapture funding for student attendance in ELP and Intersession classes. Remember, we do NOT record tardiness. State guidelines record a full hour of attendance if a child attends any portion of that hour. Let’s make every minute count for our students!
Summer School is Still Afloat!
The dates for Summer School continue without change.
School Level / Dates / Weeks
Elementary School / July 6 – 31, 2009 / 4 weeks
Middle School / July 6 – 31, 2009 / 4 weeks
High School / July 6 – August 14, 2009 / 6 weeks
All employees must complete an online application for summer school employment. Please access the applications at http://summer.lausd.net to apply between March 20 and April 24th for the initial hiring period. Late applications will be accepted and added to a pool for second round hiring opportunities.
GENERAL / Handout / Meeting Date
Due Date
Administrators should refer to MEM-4630.0 for summer school administrator position information. All applications are submitted through the online access site.
Employees may only apply for positions that match their current assignments. Employees that will be discontinued from LAUSD beginning July 1st may not work summer school assignments.
Summer School Day to Day Substitutes
Single track teachers may register to work as a Summer School Day-to-Day substitute. Teachers that have a current teaching assignment and an active assignment for September ’09 may register. Teachers must be available for 2 consecutive days. School principals are responsible for submitting the registration by fax or mail to the Central Substitute Unit by June 22. Look for MEM-4693.0 to be released soon.
Questions: Please contact Nancy Robinson at (323) 278-3981 or
TESTING
For information regarding testing, please contact Nancy Robinson at (323) 278-3981 or .
CATEGORICAL
MEM-4631.1 The Single Plan for Student Achievement Annual Evaluation 2008-2009
This memo is available in Spanish. It was e-mailed to the Title I Coordinators on
March 26, 2009. Just a reminder to share this with your SSC Chairperson (please note they are on the routing list) in order to ensure that it is completed in a timely manner and submitted along with your school's 2009-2010 Categorical Budgets in May 2009. The memo contains a PowerPoint that can be downloaded to share with your school's stakeholders to ensure a clear understanding of the evaluation.
April 15th Categorical Budget Development Meeting
In order to complete the 2009-10 Assurances and Justifications in a timely manner, categorical budget compliance review sessions will focus on providing hands-on assistance with writing justifications and SPSA Updates based on your school’s Budget at a Glance resources chart indicating the allocated direct (95%) and indirect (5%) allowable item expenditures. We will begin scheduling them individually per school-site (1-hour for Title I and 1-hour for EL) during this April 15th budget development meeting on a first come first serve basis.
For any questions please contact: Reyna V. Corral/Categorical Programs Coordinator @ (323)278-3993; e-mail @
Fax: (323)720-9276; Cell: (323)240-9042 / May 2009
GENERAL / Handout / Meeting Date
Due Date
Beginning Teacher Support and Assessment (BTSA)
State BTSA Survey
The BTSA State Survey is now available on-line. If you have BTSA teachers and oversee the BTSA Program at your school site, please take a few moments to complete this online survey at www.btsa.ca.gov or http://acts.lausd.net/BTSA/!
Participating teachers and support providers have received email reminders as well. This survey is important for you to complete for a variety of reasons:
1) The state survey is a state required activity for the BTSA program that validates that we have been providing program support
2) Verification of survey completion by all stakeholders (Site Administrators, participants, and Support Providers) will be analyzed by the state to insure that we are meeting the program’s guidelines
3) It informs the state of your praise or concerns regarding your program experience.
In the past, participating teacher, Support Provider and Site Administrator feedback has provided us with valuable information which we have used each year to streamline and improve the BTSA program.
Please go to www.btsa.ca.gov or http://acts.lausd.net/BTSA/ to take your survey this week, and encourage your participating staff members as well. It is critical that 100% of our participating teachers, Support Providers and Site Administrators complete the survey. Local District 6 BTSA has worked very hard to provide support to you through timely response in phone calls and e-mails, support provider training and support, and by making available all current resources and materials.
Thank you for all you are doing to ensure student success during these difficult times. You are making a positive difference in the lives of our children.
Status of BTSA Teachers
Many of the new teachers in our program were issued pink slips this year. Please note, however, that should these teachers lose their current teaching position, the credential work they have done in the BTSA program to date will be honored. In order for us to verify all of their hard work in the program, it is critical that they attend a portfolio review session so that they will have an official record of their portfolio progress. The calendar of review dates has been posted on the Local District 6 page of the LAUSD BTSA website at http://acts.lausd.net/BTSA/6/index.htm, and all participants have been emailed a reminder to visit the site and register for an appointment.
Please encourage your teachers to take part in this process. In the event that they are released from their position, upon their return, they’ll be ready again to move forward in earning their clear credential.
ARTS
Remaining Arts Funds At Schools
Arts funds distributed to your schools are NOT frozen. You can see them on FRDB lines 7700, 4277 and 4292. Please spend or encumber your arts resources as quickly as possible; the LAUSD deadline will probably occur in early June 2009. Note that these funds will not carry over into the fiscal year 2009-2010 contrary to the practice in previous years. It is highly likely that no funds specifically designated for the arts will be available next year; therefore, it may be wise to use your remaining arts funds to stock pile supplies for fiscal year 2009-2010.
GENERAL / Handout / Meeting Date
Due Date
Parent Unit
Advisory Committees Recommendations To SSC
The advisory committees must provide input and make recommendations to the SSC regarding categorical programs. District guidelines (BUL 4148.0 Attachment G) require that the advisory committees’ recommendations be submitted in writing to the SSC. Committee minutes must reflect the input and recommendations made to the SSC. The SSC agenda and minutes must show that the written recommendations submitted by the advisory committees were considered and correspondence on the recommendation must be provided to the committees.
SSC/CEAC/ELAC Membership Requirements
Please monitor attendance to ensure the SSC and the advisory committees meet the membership requirements.
Elementary schools-SSC must have a minimum of 10 members. CEAC/ELAC- minimum of 9
Secondary schools-SSC must have a minimum of 12 members. CEAC/ELAC- minimum of 9
Continuation schools-SSC must have a minimum of 8 members. CEAC/ELAC- minimum of 9
51 % of the CEAC/ELAC must be parents. Please refer to your bylaws when terminating members based on lack of attendance.
SSC and Advisory Committee Decisions
A quorum must be established before the committees and Council makes a recommendation or a decision. Motions and recommendations are made only on items that are on the agenda, and the minutes must document said action.
Documentation
Please submit copies of monthly SSC, CEAC, and ELAC minutes, agendas, sign-ins to the District 6 Parent Unit.
Thirteenth Annual Parent Summit
The Parent Summit will take place on April 25 at the Convention Center. Parents will be provided with transportation. Please refer to the bus schedule for additional information.
For further questions please call Anna Carrasco at (323) 278-3994 or / ü / 4/25/09
TECHNOLOGY
Infotech 2009
Please join us for the annual Infotech Student Showcase at the Los Angeles Convention Center on Saturday, April 25th from 9-12. This event is in concert with the Annual Parent Summit also taking place at the LA Convention Center on the same day.
Many teachers and their students in District 6 will be showcasing the outstanding work they have created that demonstrates collaboration, communication, and creativity. Registration is free for all LAUSD educators. Please encourage your teachers to attend. This is an outstanding professional development opportunity, where educators can share and see first-hand what quality teaching and learning can look like, using technology as a learning tool.
To register and for more information, please visit http://infotech.lausd.net
Purchasing Equipment with the K-12 Voucher Discount
Many of our District 6 schools are now receiving equipment through the K12 Voucher program. If you would like to purchase additional equipment at the volume discount that you received when purchasing through the K-12 Voucher program, please contact Joe Oliver, Director of Educational Technology at . Let him know what you would like to purchase and he will send you a spreadsheet that already has the calculated fields. / ü / 4/25/09
ELEMENTARY / Handout / Meeting Date
Due Date
INTERVENTION / INTERSESSION
Intersession
All schools are to submit accurate documentation of all ESY and intersession programs. The following forms are to be faxed to (323) 720-9012 attn: Nancy Robinson.
Track B Con 6
Track B 90/30 / Track C 90/30 DUE
Intent to Offer
Norm Classification / Intent to Offer
Norm Classification
Exception Report
Statistical Report
Intervention Enrollment – True or False?
ELP classes must have a minimum of 20 students in attendance on a dailly basis. Schools are asked to over-enroll their programs to avoid closing and consolidating classes. The norm classification report is due to the local district office on the 6th hour of instruction – not at the end of the session! Please do not submit false Norm Classification Reports. No-show students must be zeroed out before generating classification reports. Final statistical reports document the true number of students that ever attended. Please do not submit false Norm Classification reports! Be true to your school!
ELAP In-Class Attendance
Copies of monthly attendance registers for in-class ELAP attendance programs are to be mailed to the Local District office, attn: Nancy Robinson.
Summer School and ESY
It is the responsibility of all traditional calendar elementary schools to adequately prepare for summer school. Sending schools must provide accurate and timely information to the hosting schools in order to hire staff, organize curriculum and serve students successfully. This partnership between schools is the basis for the excellent programs LD 6 has produced in the past. The cooperation of all responsible school sites is greatly appreciated. Summer school is a team effort.
Elementary summer school and ESY will take place July 6 – 31, 2009. This is a 4-week, 80-hour program for eligible students in grades 2-5/6 only. Summer school employment applications are available online until April 24, 2009. Information regarding summer school sites, student eligibility, and changes in curriculum will be shared directly with the schools as they become known.
Student eligibility is clearly outlined in the summer school memo MEM-4627.0 and the April Elementary SIS Newsletter. The following sentences should now be available to print rosters of eligible ELA and ELD students. At the Main Menu type: E <enter>
:SUMMER-ELA-ROSTER <enter>
:SUMMER-ELD-ROSTER <enter>
Eligible fifth grade students should attend the Transition program at the middle school. Students matriculating to a multi-track school will be provided intersession at their track break.