INSPECTION DELEGATION / QJ21
Effective Date / Revision No. / Responsible Organization / Approved by
2/9/15 / C / Quality / Jessica Longshore
Inspection Delegation (ID) is the L-3 Combat Propulsions Systems (L-3 CPS) certified supplier program. Suppliers that qualify for the program are issued an L-3 CPS stamp uniquely identified to an individual(s) in the supplier’s organization. Your ID stamp affixed to the shipment paperwork authorizes shipment to L-3 CPS after verification that product to be shipped meets all TDP requirements. It is the supplier’s responsibility to ensure FPI has been performed and approved by L-3 CPS per QY11 requirements. The suppliers approved L-3 CPS delegate is not authorized to approve an FPI for shipment purposes. The FPI approval can only be performed and approved by an L-3 CPS representative. Unless otherwise specified in the purchase order, a copy of the stamped Shipper/Packer Slip and all supporting inspection data and objective evidence of product conformance to contract requirements is maintained on file at the supplier's facility. These documents must be made available for L-3 CPS and/or government review at any time as requested and kept on file as defined in your Purchase Order under Terms and Conditions.
A new supplier to L-3 CPS will be required to use the Source Inspection procedure even though the QJ-21 Clause appears on the P.O. This will continue until the supplier is established and a quality rating of 90% or above is maintained. In some cases, not all suppliers will qualify for this program. (Example: Continual 12 month breaks in production, requiring L-3 CPS FPI approval) Suppliers should monitor their monthly L-3 CPS supplier rating, which L-3 CPS provides, to ensure rating is maintained at acceptable level of 90% or above. However, transition to inspection delegation status is at the discretion of the L-3 CPS regional lead.
If your rating meets the above stated requirements, you can follow the below process to request an L-3 CPS inspection delegation stamp.
Log onto the L-3CPS supplier website:
- Review the PQA manual requirements - each proposed delegate. (specific Inspection Delegation requirements are listed in thisQJ-21 quality clause)
- Each proposed delegate is to review and familiarize themselves with each L-3 CPS clause requirement which is listed on all L-3 CPS issued PO’s
You will want to have at least 2 stamp holders in case of absence. The supplier shall identify a qualified delegate(s) to perform acceptance activities at their facility. The delegate(s) must have Quality Assurance responsibility and be assigned to or have access to L-3 CPS P.O. and technical information.
The delegate(s) selection must be based upon the following:
- Technical competence
- Quality Assurance background and experience
- Unrestricted access to Supplier Quality Assurance (SQA) Management
- Access to the manufacturing process for process verification
- Ability to exercise the responsibility of the position as defined within this document
Have each potential delegate complete the following forms available at the L-3 CPS website.
- Record/Resume Request Form QJ-21-1listingproposed Inspection Delegation information
- Inspection Delegation Check-Sheet SQF-021confirming review and comprehension of the PQA requirements.
E-mail both completed documents (for each delegate) to your SQA Regional Lead. We will review request and contact supplier regarding status.
It is important to understand that if you have any shipments prior to receiving your stamps; you will need to utilize the Inspection Request form to request an onsite source inspection, which can also be found on our website.
FPI, inspection requests and onsite inspection WILL STILL BE REQUIRED for the following circumstances:
- New part number to supplier
- Process/configuration change by supplier
- 12 month interruption in production
- Drawing revision change
- Corrective Action
The supplier shall conduct all required inspections as identified in the purchase order and technical data package. This shall be accomplished through use of the L-3 CPS approved delegate only, who is responsible for the adequacy and accuracy of said inspection. Failure of L-3 CPS to inspect the goods shall not limit any L-3 CPS rights as included under the terms and conditions of the contract, to recover damages from seller for supply of defective goods. This program is subject to termination with minimum notice for failure to meet delegate responsibilities defined herein.
Once L-3 CPS inspection delegation stamps are assigned to the individual(s), it is their responsibility to ensure proper usage and maintenance of the inspection stamp. Transfer or use of the L-3 CPS ID stamp by another individual is not allowable. In the event an Individual’s position as a delegate is terminated or position changes, L-3 CPS must be notified immediately. The delegate’s inspection stamp is to be returned to the L-3 CPS Regional Lead. If lost, immediately notify Supplier Quality Assurance at L-3 CPS. No other form of acceptance on the shipper is allowed.
The Inspection Delegate is responsible for assuring all requirements of the purchase order are satisfied. This includes, but is not limited to, the following:
- In-Process and Final Inspection are complete in accordance with L-3 CPS and internal supplier requirements.
- Process monitoring to assure items such as settings on weld machines, Work Instruction Compliance, Cure Times, etc. are followed.
- Verification of items such as Weld Sample Approval, Material Certifications, First Article Test Approval, and Control Test Approval are current.
- Verify that the manufacturing process flow has not changed per the No Change Clause since FPI sign off. This is to be periodically verified by auditing the router, process map, Control plan, Process Flow Chart, etc to the actual manufacturing process.
- Retain approved source Inspection Documentation on file for (7) years after PO completion.
Summary:
- Source Inspection must be utilized until Inspection Delegationapproval request is complete and stamps are issued.
- No MRB authority unless stated in the P.O.
- Stamp use by approved delegate only and exclusively on L-3 CPS orders.
- Delegate must have authority to accept/reject product shipment.
- Notify L-3 CPS Regional Lead if the stamp is lost, stolen, or damaged.
- Stamp impression must be affixed to all copies of the Shipper/Packing slip, including retained file copy.
- Approved delegation status can be terminated at L-3 CPS discretion.
History of Changes
Revision
Number / Revision
Date / Revision Summary
A / 03/19/2013 / Initial Release ECN-00053
B / 02/05/2014 / Changed supplier rating to 90%; Eliminated ‘2005’ from PQA
C / 2/9/15 / Updated page 1, detail info, page 2 - added drawing REV change bullet item4 for FPI and page 3 for required 7 years record retention (Was 5 years)
The holder of this printed document is responsible for verifying that it is the current version.
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