Insert Paper Title (no more than 80 Characters)[Title]
Insert Author’s Name
Company or Affiliation
Job Title of Author
Insert Co-Author’s Name
Company or Affiliation
Job Title of Co-Author
(Do not include e-mail or phone numbers here)
First Things First [Header 1]
First, print this document out. This file contains the formats, styles and instructions for preparing your article for The Journal of Air Traffic Control. This file can also be used as a template to get you started. You can delete or type over these instructions to get started. When you print out these instructions, it will provide you a visual reference of how your finished paper will look.
So, let’s get started. Save this file, but with a different name. Use the “File – Save As” command and give it a working name. Now, take the time to read your printed copy so you get the approach used in setting up these instructions to authors.
Note that we are using Times New Roman 12 pt for the Body Text or Normal styles (they are not the same). Body Text increases the spacing between paragraphs. Note also that we use a single space between the period at the end of one sentence and the start of the lead word of the next sentence.
Let Styles Do The Formatting [Heading 1]
These instructions have been pre-formatted for your use through the use of the Styles capabilities of MS Word. Styles are selected from the formatting tool bar. Note that the current style for this paragraph is Body Text.
Throughout these instructions you will find the Style identified in brackets like [Heading 1].
To use Styles you either select the style to use and start typing, or you can select the text you have previously typed, point to the Style box and select the appropriate style. This highlighting technique is useful in converting prior written text from other documents that you want to paste into your article.
The Journal of Air Traffic Control Styles [Heading 2]
Note that Heading 2 is Times New Roman 12 pt bold italic. Please limit your Styles to the following:
§ Title (title of your paper)
§ Heading 4 (italics, centered 12 pt for author names and organizations)
§ Heading 1 (first level section heading)
§ Heading 2 (second level section heading)
§ Heading 3 (third level section heading)
§ Body Text or Normal Text depending on following paragraph spacing needs – Body Text is preferred
§ Caption (used for figure and table headings)
§ List Bullet (bulleted list items)
§ Footnote Reference (Superscript, use numbers)[1]
§ Footnote Text (Places footnotes at the end of the page)[2]
§ Hyperlinks (for hyperlinks and e-mail addresses)
Why Use Style [Heading 3]
First, it allows you to see what the document will look like when printed, and second, it saves money in formatting for publishing. In the printing process, many publishers convert text from Word back into ASCII using application programs that parse text styles. By standardizing the styles delivered to the printer it saves time. Further, since the editor is a volunteer, it saves editing time. Your help is appreciated here. Do not use other forms of Style to add “cute” to your document or comply with your own company or organization’s format. Consistent use of Styles helps us when we use automated processing to make CD-ROM’s, *.pdf versions of articles for reprint and other handling.
Capitalization [Heading 1]
Capitalize the first letter of each word in headings and captions for figures and tables. For example:
Figure 1. The Second And All Subsequent Words Are Capitalized
Now, here is the hard part. When do you use capitalization within the text? Proper names are capitalized. Text explaining an acronym may not be. Here is an example:
required navigation performance (RNP) is not; controller-pilot data link communications (CPDLC) is not; but an organization or a specific program may be a proper name where the acronym itself takes on the role of the name as in Federal Aviation Administration (FAA) or Next Generation Air Transportation System (NGATS).
Margins [Heading 1]
Page Margins [Heading 2]
Page margins are set to 0.8 inches for left, right, and top margins and the bottom margin is set to 1.25 inches.
Column Margins [Heading 2]
Columns are set at equal widths of 3.2 inches with a 0.5 inch spacing.
Tables [Heading 1]
Use the table editor or tabs to create your tables. Do not use spaces to align text in columns and do not use the “Columns” feature on page layout to create your columns. Center the table within the Column of text and use Caption to place the table title over the table. All titles for tables go above the table. All titles for figures go below the figure.
If your table is larger than the column format, follow the instructions provided for graphics by using a continuous section break. Do not use a continuous section break to change the page layout from portrait to landscape. Landscape tables will not be accepted.
Here is a simple example of a table:
Table 1. Sample Table
Column Heading / A / B / CItem 1 numbers / 2.3 / 3.4 / 4.5
Item 2 text / Column A
Item 3 text / Column B
Column Headings are bold and centered. Text is left justified and font adjusted to fit. Numbers can either be left, center or right justified. Be sure to use Times New Roman for all text. You can adjust font size to fit the cells. Tables are numbered consecutively as they appear in the document and appear above the table.
Figures And Graphics [Heading 1]
One of the hardest tasks in writing is inserting the graphic, especially into a 2-column document. To help you, there are some simple rules to remember:
§ Please include graphics with “In line with text wrapping.”
§ Use the Caption style to add a Figure number and title below the figure.
§ You may use color, but please use it only where needed. Color costs 4 times the cost per printed page.
If you have a graphic that is to large for the 2-column format, you can convert the page at that point to a single-column document and then bring it back to a two-column to continue the text. Here is how:
Insert a Continuous Section Break
(Insert, Break, Section Breaks, Continuous)
Format for a single column
(Format, Columns, One, OK)
Insert the graphic and the figure caption
Insert another Continuous Section Break
(Insert, Break, Section Breaks, Continuous)
Format for two columns
(Format, Columns, Two, OK)
You are now ready to continue with your text.[3]
Here are a couple of examples
The following is the insertion of a graphic within a column, followed by a section break to insert the same graphic as a single column graphic.
Figure 1. A Modern Cockpit
The figure text is centered automatically within the column, using Caption. Then you slide the graphic to center it in the space. Click on the graphic and you will find you can move it around and text will move. You need to set the graphic so that the text is not split because you have the graphic in line with text for your wrapping option. If you want to wrap text another way, you can but it is better to make the graphic as large as possible within the column. This graphic is not locked to text, but you may do so by clicking on the picture then using the Format, Picture, Layout, Advanced, Lock functions.
Now let’s make the same graphic single column and then return to two-column text. Turn on your “¶” function to follow the breaks.
Figure 2. Graphic As A One-Column Picture
Note that we are now entering text as a single column document so we need to get back to a two-column format by inserting another continuous section break and also resetting to two-column text. Here we go.
And we are right back again in the two-column format ready to continue our text.
An additional help with your graphics is to avoid dark backgrounds (whether black and white or color) and use intense line colors on charts as opposed to pastel shades. If you want to see how it will look, print your graphic out in gray scale. This is an easy way to check on contrast.
Disclaimers
The Journal of Air Traffic Control carries a disclaimer on the Contents page that reads:
Contributors express their personal points of view and opinions hat are not necessarily those of their employers or the Air Traffic Control Association. Therefore, The Journal of Air Traffic Control does not assume responsibility for statements mad and opinions expired It does accept responsibility for giving contributors an opportunity to express such views and opinions. Articles may be edited as necessary without changing their meaning.
Your company or organization may require a similar statement. Such a disclaimer follows at the end of your text and is started with the word Disclaimers as Heading 1.
About the Author
Here is where you put a short biographical sketch and may include your e-mail address as a Hyperlink. In your bio, limit it to less than 150 words.
References
References are being inserted as you write the document in numerical order. Use sequential numbering in brackets as in [1] and [2]. If there are multiple authors working together on the document, the principal author is responsible for integration of references. You need not repeat the authors when citing the reference as in “Young and Meter [1] found that the …” You can insert just the number if the names add no value. You can also repeat the same reference number if nothing changes in the reference to emphasize its use elsewhere in the text. Place the number inside the period at the end of the sentence [3].
Your references should include the following, in order:
§ Author or editor, last name first for the first author and then first and last name for co-authors
§ Publication date
§ Title
§ Edition, document, volume number or other identifying characteristics unique to the source
§ Place of publication
§ Publisher
§ Page, pages or chapter that is applicable
§ Internet links if available as Hypertext.
An example is as follows:
[1] Harrison, Michael, Bill Comma and Tracy Quote, 2006, ATCA Journal Instructions, Version 1.0, Washington, D.C. Air Traffic Control Association, pp 1-5, www.atca.org
[2] Next source
E-mail Addresses
The editor uses e-mail to edit your article, communicate suggested changes to you and your co-authors and provides acceptance and rejection notifications. Please include an e-mail address in your submittal.
The Last Step [Heading 1]
After you are satisfied with the content and quality of your article and you are ready to be published, all you need to do is ship the Word document to the editor. Remember to give the document file a name indicative of the title.
If you are a snail mail person, you may send a CD-ROM with your article to:
Editor
The Journal of Air Traffic Control
1101 King Street, Suite 300
Alexandria, VA 22314
What About An Abstract? [Heading 1]
If you are not sure The Journal would be interested in your topic, just write a short abstract and send it to and the editor will contact you about your idea.
Notification of Acceptance [Heading 1]
ATCA must get a copyright release from you if we elect to publish your paper. This is your notice of acceptance. Notices of rejection either occur during the editing or approval process through the ATCA Publications Committee. The Journal of Air Traffic Control is a peer-review journal where the Publications Committee screens the papers for quality, technical accuracy and content. The committee members are listed on the Contents page of The Journal.
Michael J. Harrison (Mike)
Editor, The Journal of Air Traffic Control
[1] Footnote numbering is Superscript
[2] Footnote text is Times New Roman 12 pt
[3] Note above that the instructions shifted to Normal Style for the instructions so that the mouse clicks would follow the text without additional spacing. In Body Text, an “enter” or “return” creates a paragraph spacing.