Induction Check List

Your Name:....………………………………………………………

Faculty/Service:…………………………………………………………

University Start Date:…………………………………………………………

Your Line Manager:…………………………………………………………

This checklist is provided for your local induction to help you establish yourself in your new role as quickly and effectively as possible. You and your manager will need to plan how best to structure your induction.

It is recommended that your manager, mentor or other nominated colleague works through the list with you and both sign off the checklist on completion. This can then be kept as a record that effective induction has taken place.

It is the responsibility of new staff and their manager to ensure that all relevant elements are fully covered during the induction period.

Depending on the nature of your post, the items listed may be of higher or lower priority – the list is not exhaustive nor will every item apply to every individual. The items listed are in no particular order of priority.

If you have any queries or problems using this list, or any suggestions for its improvement please contact the HR Manager for your Faculty/Service.

Key: hyperlinked sections to relevant web links are in italics and underlined.

SECTION 1
Information via Web Pages / Completion Date / Comments
Welcome to Northumbria
Vision 2025 and the Corporate Strategy 2013-18
Our City and Region
Newcastle and Gateshead
Life in Newcastle
The North East
Relocating to Northumbria
General Information
History
Policies and Procedures
Forms
MyNorthumbria
MyHR Self-Serve
Equality and Diversity
Health and Safety
Environmental Sustainability
Chaplaincy and Faith Advice
Facilities & Services
Building Opening Hours
Charitable Giving
Childcare – Northumbria Nursery
Campus Bus Services
City Campus Map
Coach Lane Campus Map
Car Parking Permits
Catering Outlets
Corporate Public Transport Scheme
Legal Service
London Campus
Library Facilities
Northumbria Discounts
Promotions and Offers
Salary Sacrifice
Sport and Leisure
Insight
University Induction
Event Dates
SECTION 2
Your First Day / Completion Date / Comments
Welcome and Introductions
Have you met the team?
Have you been introduced to the Executive Dean/Director?
Have you been allocated an adviser/guide/mentor?
Have you been introduced to other key colleagues?
Have you had an explanation of Faculty/Service structure and staff?
Getting Around
Have you had a tour of your home building and campus?
Do you know where the entrances and exits are?
Do you know where the Smartcard time recordingdevices are located (support staff only)?
Do you know where the notice boards and mail distribution points are?
Do you know where the toilets are?
Do you know about tea & coffee and kitchen arrangements in your department?
Have you been taken to the restaurant, café and coffee shop facilities on campus?
Housekeeping
Have you obtained your University Smartcard from the library?
Have you been told about office arrangements/swipe access/room occupation/office cover?
Have you been told about relevant equipment (how to use and policies) (e.g. phone, PC, photocopier/printer)? Do you know the location of equipment/stationery?
Have you had your name added to relevant faculty/service distribution and telephone lists?
Have you been told the postal address?
Fire andFirst Aid
Evacuation procedures in the event of an alarm activation
Fire exit routes including alternatives
Fire assembly points
Fire refuge points
Major evacuation assembly point
If a personal evacuation plan is required, please refer to: Personal Emergency Evacuation Plans
Emergency Number: 0191 227 3200
First aid procedures
First aid box location
Accident reporting
Health and Safety
Introduction to Health and Safety at Northumbria
Have you been instructed about any particular hazards in the building?
  • Hazardous substances
  • Plant/machinery
  • Lasers
  • Radioactive sources
  • Electrical goods requiring a PAT test

SECTION 3
Your Role
(Job Specific Information) / Completion Date / Comments
Explanation and demonstration of relevant software (e.g. SAP, SITS, Blackboard, Talis, MyHR Self-Serve/MyHR Manager Self-Serve)
Faculty Development Plan/Service Development Plan and overview
Meetings, communications, reporting structure
Terminology, acronyms
Clarification of your role, setting standards, agreeing objectives and Northumbria Staff Attributes
Working arrangements/timetable
Introduction to University Services for relevant information (e.g. assessment regulations, plagiarism guidance, purchasing regulations)
Materials, resources, facilities available
Arrangements for travel and training
Main contacts in job
Service standards and expected behaviour, Northumbria Staff Attributes
Have you been told about your probationary period and reviews?
Have you identified with your manager/mentor your job related training needs?
-List specific duties in which onthe job training is required:
-List job related off the job training needs(also see section 7 below):
Have you completed the DSE Assessment?
Go to: Core Development – Display Screen Equipment
What are the particular hazardous activities involved in the job?
  • Driving
  • Operating plant/machinery
  • Using substances
  • Manual handling
  • Using scaffold, ladders etc
  • Working at a height
  • Working alone/away from the University
  • Any other risks
Risk assessments in respect of particular hazards
Safe systems of work in respect of particular hazards
The use of Personal Protective Equipment
SECTION 4
Terms and Conditions / Completion Date / Comments
Do you know about your hours, pattern of work?
Do you know about flexi-time and time recording arrangements (support staff)?
Do you know about pay dates, method of payment(and accessing payslips through MyHR)?
Do you know about leave entitlement and booking time off (through MyHR)?
Do you know about sickness absence procedures?
Do you know about our Employee Assistance Programme (Health Assured)?

Do you know how to notify of changes in personal data (through MyHR)?
Have you been directed to the HR web pages that contain certain conditions of service and staff/student handbooks?
Have you declared any external activities? (All staff at grade 6 and above must declare if they are engaged in any paid external activities and complete ‘External Activities Monitoring Form’)
SECTION 5
Introduction to the University / Completion Date / Comments
Structure and core business of the University
The decision making process and committee structure
The Vice Chancellor’s Office
University Legal and Governance Structure
Number of students and staff/different categories of staff
University Mission and Corporate plans
Northumbria Staff Attributes
Faculties and University Services
Calendar of term dates
Have you booked onto the University Induction Day?
Date:
SECTION 6
University Policies and Procedures / Completion Date / Comments
Have you read about Equality and Diversity at the University?
Go to:Equality an Diversity
Do you know about our recognised Trade Unions?
Go to:
UNISON
UCU
UCU – Northumbria University Branch
GMB
Do you know about the payment systems and financial regulations?
Go to:Financial Regulations, Policies and Procedures
Do you know about University IT and internet services and have you read the relevantGuides?
Go to:IT Guides for Staff
Have you read the staff Code of Conduct?
Go to:Code of Conduct for Staff
Have you read relevant Student Support Guides?
Go to:Student Support Documentation
Do you know about online Self Service Systems?
Go to:Self-Service Systems
Have you read the relevant Training Guides for MyHR for Employees and MyHR for Managers?
Go to:MyHR – Your Personal HR Account
SECTION 7
University Training and Development / Completion Date / Comments
The University provides a wide range of learning and development opportunities to support staff in their current roles and with their future career aspirations. Please see the People Developmentweb pages for further information.
Particular categories of staff are required to undertake Core Developmenttraining as stated below:
*Please note access to online e-learning portals will be granted within 4-6 weeks of your official start date at Northumbria University. If you do experience access issues, please contact HR Development
All Staff:
  • University Induction
  • Data Protection (e-Learning) *
  • Diversity in the Workplace(e-Learning) *
  • Freedom of Information (e-Learning) *
  • Equality & Diversity
  • Fire Training (e-Learning)*
  • Stress in the Workplace (e-Learning) *
  • Being Appraised
  • MyHR (online guides)
  • SAP/SITS (where applicable)
Managers and Supervisors:
  • Managing Appraisal
  • Managing for Effective Performance
  • Managing Attendance
  • Health and Safety Awareness for Line Managers
  • Managers Guide to Stress (e-Learning) *
  • Occupational Health – The Referral Process
Academic Staff:
  • Research Ethics Training (internal training arranged by the Faculty – local arrangements)
  • Blackboard/ eLearning
  • Northumbria University’s Professional Recognition Scheme
  • Gaining Fellowship of the Higher Education Academy
  • Learning & Teaching Development
  • Researcher Development
  • Supervisor Regulation Update
  • New Postgraduate Research Supervisor
Recruitment Panel Members:
  • Recruitment and Selection Training
Specialised Health & Safety Training:
  • Fire Marshall Training
  • Evacuation Chair Training – caretakers and security staff
  • First Aid qualifications – for designated University First Aid staff
  • COSSH Awareness – for those working with hazardous substances
  • Risk Assessment – for all risk assessors
  • Manual Handling and Safe Lifting Techniques – for those involved with materials handling
  • Ladder Safety – for those working at heights
  • PAT Testing – for carrying out checks on appliances
  • Radiation Safety – for those dealing with radioactive materials and equipment
  • Informed consent – for those involved with storing tissue samples (Research)

Induction Check List Declaration

Staff Member

I confirm that (please select and tick below)

□I have completed and understood all relevant items on the induction check list

□I have completed and understood most of the relevant items on the induction checklist,

except for those elements listed below:

………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………….

I have been given sufficient instruction regarding general Health and Safety awareness including fire evacuation, accident reporting and ergonomics.

Signed:………………………………………….………..Date: ……………………………

Any other comments:

………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………….

Line Manager

I confirm that (please select and tick below)

□Covered all aspects of the induction check list

□Covered most aspects of the induction check list except those listed above

Please list any outstanding actions (with dates) required to complete the induction check list:

………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………….

Signed:……………………………………………………Date:………………………………