IndianaUniversitySchool of Medicine
Medical Student Council
Meeting Minutes: February 27, 2008
- Call to Order, opening remarks
- Approval of the minutes
- Community Forum:
-Andrew Sullivan spoke for Rock for Riley and 20% of sales will go to Rock for Riley if you hand in a flyer with purchase.
- RegionalCenter Liaison and RegionalCenter Representatives Report:
-Ellen Seiffert: Third year preferencing at centers was successful. They are also putting together an info packet about the centers for prospective students. There is also an upcoming fireside chat with centers.
- Class Officer Reports
- Class of 2011 – President Henry Chou reported on making T-shirts for Kenya, a canned food drive next week, and possible block testing for the MS I year.
- Class of 2010 – President Val Simianu reported that clerkship location preferences are now electronic and that a group discount will be offered for PDA purchases.
- Class of 2009 – President Andrew Sullivan reported that PEARLS sales are coming soon.
- Class of 2008 – President Evan Armington reported that early matches were successful and that Match Day 2008 in coming on March 20th. Also the Senior Banquet is on May 9th and the Graduation is on May 10th and yearbook construction in underway.
- MSC Officer Reports
- Secretary: Genevieve Jayachandran - none
- Treasurer: Kevin Jenner - New SIG funding: Kevin gave a detailed report of the new SIG funding process (please see attached document).
- Vice President of Membership: Jim Hamblin – Student Leader Interviews: The recommendations from the Deans are still pending.
- Executive Vice President: David Risner – SIG guidelines: David discussed the benefits of MSC membership for SIGs.
- President: Dan Green – Leadership Day 2008
- Committee Minutes/ Updates
- Student Insurance Review Committee – Val Simianu, The results of the online survey indicate that students are very dissatisfied with the health insurance plan and investigation to find a better plan in underway.
- CC – CC I, They are meeting with professors and discussing block exams. CC II, They are working on review of curriculum. Steering, They are working on developing its mission and creating CQ I teams.
- ASC – They are working on clerkship grade returns and on decreasing the number of evaluations.
- OSR – not present
- GSO – They are working on SIG transition to IUPUI approval – all SIGs will have to open meetings to all IUPUI students. Also looking for MS I/II to sit on financial committee (contact GSO).
- VSC – ASHP is looking for volunteers. Best Buddies is having a pottery event on March 2nd. Rock for Riley is April 4th and you can still apply for Camp Boggy Creek. Please see attached update for more detailed information.
- CTL – not present
- Student Interest Group
- Anesthesia SIG got new officers and will meet in the fall.
- Unfinished Business
- Approval of Article II – Approved 15-0-0. Please see attached article for details.
- New Business
- Coffee Funding – Elizabeth Wright, requesting $600 per year to fill new commercial coffee maker for the DalyCenter.
- Adjournment
Next meeting Thursday, March 20, 2008
ARTICLE II. Duties of the Members
A.Voting Members
- MSC Officers
a. President
-Represent the MSC in all its affairs.
-Call and preside at MSC meetings.
-Formulate an agenda for MSC meetings.
-Form ad hoc committees as needed.
-Oversee all elections.
-Have oversight of MSC members, both elected and nominated.
b. Executive Vice President
-Share responsibilities with the President, including representing the MSC in its affairs when the President is unavailable.
-Preside at Council meetings in the absence of the President.
-Secure facilities for social events sponsored by the MSC and ensure the planning of these events.
-Chair the Leadership Day Committee.
c. Vice President of Membership
-Chair the Interview and Recommendation Committee.
-Notify council members of any change in the status of their voting privileges.
-Work with the Office of Mentoring and Student Development to distribute an MSC roster each spring and fall consisting of the names, addresses, email addresses, and phone numbers of council members, committee representatives, and representatives of all recognized medical student organizations.
-Fill the Dean’s Luncheon sign-up sheets.
-Aid the President and the Vice President in MSC business.
d. Secretary
-Record the minutes of the MSC meetings.
-Publicize each upcoming council meeting at least four days in advance.
-Provide a copy of the MSC Constitution at each council meeting.
-Maintain and update the MSC website on a regular basis. This shall include but is not limited to uploading monthly meeting minutes, updating annual membership and contact information, and updating student organization lists and contact information.
-Aid the President and the Vice President in MSC business.
-Maintain a bulletin board to inform students of MSC Business, including a posting of each meeting’s minutes and contact information for MSC officers.
e. Treasurer
-Be responsible for financial matters of the MSC.
-Chair the Audit and Finance Committee at least once per year.
-Aid the President and Vice President in MSC business.
2. RegionalCenter Liaisons
a. MSIII RCL
-Coordinate and participate in conference calls between the first and second year student representatives at the center campuses and their respective class officers.
-Make regular contact with each of the center representative and report information back to the MSC on the status of the educational experiences at the center campuses. Efforts should be made to visit each campus twice a year.
-Help to organize information for and speak at the first-year and third-year orientations..
-Appoint a subcommittee to assist in maintaining adequate contact with the Regional Campuses if necessary.
-Work as advocates for the center campuses at the Indianapolis campus.
-Establish videoconferencing with centers for participation in MSC meetings.
b. MSIV RCL
-Coordinate and participate in conference calls between the first and second year student representatives at the center campuses and their respective class officers.
-Make visits to the center campuses in the event that the MSIII Center Liaison has a schedule conflict.
-Help to organize information for and speak at the first-year and third-year orientations..
-Appoint a subcommittee to assist in maintaining adequate contact with the Regional Campuses if necessary
-Be available to answer any questions and help the MSIII Center Liaisons in any way.
-Work as advocates for the center campuses at the Indianapolis campus.
-Fill in as voting members in the case of absence of any of the voting RCL’s.
-Establish videoconferencing with centers for participation in MSC meetings.
3. Class Officers
- Fourth Year Class Officers
i.President
-Serve as the spokesperson for the fourth year class and facilitate communication between the MSC and the third year class.
-Organize a class officer meeting at least once a month and ensure the presence of the other third year class officers at the monthly MSC meetings.
-Conduct elections for the third year class.
-Coordinate class selection of a faculty member for the Golden Apple Award as outstanding teacher of the year.
-Coordinate, in conjunction with the MSC, selection of a member of the administration or staff to receive the Student’s Award for his/her dedication, devotion and concern for the well being of medical students.
-Organize class selection of a clinical rotation to receive the Outstanding Clerkship Award.
-Coordinate class selection of faculty hoods for graduation.
-Direct Match Day activities.
-Coordinate the Senior Awards Banquet.
-Oversee production of the Class Yearbook.
-Assist with the events sponsored by the MSC.
ii.Vice President
-Assist the President with the administrative duties of the class.
-Serve as the spokesperson for the fourth year class in the absence of the president.
-Assist the President with organizing a class officer meeting at least once a month.
-Assist with the events sponsored by the MSC.
iii.Treasurer
- Be responsible for the fourth year class funds.
- Prepare a budget for each semester/year and maintain the class ledger in a timely fashion for class review.
- Serve as a member of the Audit and Finance Committee.
- Assist with the events sponsored by the MSC.
iv.Social Vice President
- Plan periodic social functions.
- Assist with events sponsored by the MSC.
b. Third Year Class Officers
i.President
-Serve as the spokesperson for the third year class and facilitate communication between the MSC and the third year class.
-Organize a class officer meeting at least once a month and ensure the presence of the other third year class officers at the monthly MSC meetings.
-Coordinate production and distribution of clinical Pearls.
-Assist with the events sponsored by the MSC.
-Coordinate student involvement in IUSoM day at the Indiana Statehouse
ii.Vice President
-Assist the President with the administrative duties of the class.
-Serve as the spokesperson for the third year student body in the absence of the president
-Serve as Third Year Coordinator for the Interview and Recommendation Committee for MSC and Dean-Appointed positions.
-Assist the President with organizing a class officer meeting at least once a month.
-Assist with the events sponsored by the MSC.
iii.Treasurer
-Be responsible for the third year class funds.
-Prepare a budget for each semester/year and maintain the class ledger in a timely fashion for class review.
-Serve as a member of the Audit and Finance Committee.
-Assist with the events sponsored by the MSC.
iv.Social Vice President
-Plan periodic social functions.
-Assist with the events sponsored by the MSC.
c. Second Year Class Officers
i.President
-Serve as the spokesperson for the second year student body and facilitate communication between the MSC and the second year class.
-Organize class officer meetings at least once a month and ensure the presence of the other second year class officers at the monthly MSC meetings.
-Coordinate third year schedule preferencing.
-Organize a third year panel discussion of boards and rotations, including submitting a budget to the MSC prior to the event.
-Arrange Board Review lectures at the end of the second year
-Collaborate with the Regional Center Liaisons in providing pertinent information to and garnering concerns from the second yearCenter Representative of each of the eight center campuses.
-Award outstanding teacher award for both fall and spring MS2 semesters
-Assist with the events sponsored by the MSC.
ii.Vice President
-Assist the President with the administrative duties of the class.
-Serve as the spokesperson for the second year student body in the absence of the president
-Serve as Second Year Coordinator for the Interview and Recommendation Committee for MSC and Dean-Appointed positions.
-Produce an Apartment Guide, in conjunction with the Regional Center Liaisons, to be distributed to the Center Campuses in a timely manner for the move to Indianapolis.
-Assist the President with organizing a class officer meeting at least once a month.
-Assist with the events sponsored by the MSC.
iii.Treasurer
-Be responsible for the second year class funds.
-Prepare a budget for each semester/year and maintain the class ledger in a timely fashion for class review.
-Serve as a member of the Audit and Finance Committee.
-Oversee the note-taking system at the Indianapolis campus along with the first year Class Treasurer.
-Earn a pay rate equivalent to the average note taker’s wage for one lecture hour per week when classes are in session during the first and second years.
-Assist with the events sponsored by the MSC.
iv.Social Vice President
-Plan periodic social functions.
-Solicit a class photographer from each campus to collect photos for the senior yearbook.
-Assist with the events sponsored by the MSC.
d. First Year Class Officers
i.President
-Serve as the spokesperson for the First year student body and facilitate communication between the MSC and the first year class.
-Organize class officer meetings at least once a month and ensure the presence of the other first year class officers at the monthly MSC meetings.
-Coordinate the instrument sales and distribution.
-Collaborate with the Regional Center Liaisons in providing pertinent information to and garnering concerns from the first yearCenter Representative of each of the eight center campuses.
-Award outstanding teacher award for both fall and spring MS1 semesters
-Assist with the events sponsored by the MSC.
ii.Vice President
-Assist the President with the administrative duties of the class.
-Serve as the spokesperson for the first year student body in the absence of the president
-Serve as the First Year Coordinator for the Interview and Recommendation Committee for MSC and Dean-Appointed positions.
-Produce the Survival Guide in a timely manner for the summer distributionto the matriculating students.
-Assist the President with organizing a class officer meeting at least once a month.
-Assist with the events sponsored by the MSC.
iii.Treasurer
-Be responsible for the first year class funds.
-Prepare a budget for each semester/year and maintain the class ledger in a timely fashion for class review.
-Serve as a member of the Audit and Finance Committee.
-Oversee the note-taking system at the Indianapolis campus along with the second year Class Treasurer.
-Earn a pay rate equivalent to the average note taker’s wage for one lecture hour per week when classes are in session during the first and second years.
-Assist with the events sponsored by the MSC.
iv.Social Vice President
-Plan periodic social functions.
-Assist with the events sponsored by the MSC.
- Nonvoting Members
Before accepting their appointment, the non-voting members shall agree to fulfill all duties laid out in the MSC Bylaws. Individuals found to be neglecting their duties on these committees are subject to removal and replacement at the discretion of the MSC.
1.MSC-Appointed Positions:
- Admissions Ambassadors (AA) Coordinators
- Students shall be appointed from the second year by the MSC.
- AA Coordinators must remain in good standing while serving a thirteen month term as an active coordinator, followed by a twelve month term as senior advisory member.
- One member of Admissions Ambassadors must be present at each MSC meeting.
- The Admissions Ambassadors Coordinators shall work with the IUSM Admissions Office to coordinate:
-Student led tours of the MedicalCenter
-Student panel discussion. Three students (MS II, MS III, MS IV) give short presentations to the recruits from 12:15 to 12:45 p.m. during interview days. Ambassadors will be available to answer questions.
-Hospitality room hosts. Available to prospective students after their interviews for answering questions and additional information about the Indiana University School of Medicine.
-Follow-up phone calls. Phone students after their interviews to see if they have any additional questions or would like more information about the Indiana University School of Medicine.
-Overnight hosts. Host prospective students the evening prior to their interview as necessary.
- Evening of the Arts (EOTA) Coordinators
i.Students shall be appointed from any class year by the MSC.
ii.The Coordinators must remain in good standing and shall serve a renewable thirteen month term until the student graduates
iii.Should a Coordinators decide to step down from the position, he or she may only do so at the end of a thirteen month term.
iv.The Coordinators may delegate and appoint students as they deem appropriate.
v.The Coordinators must report to the general assembly of the MSC twice yearly.
vi.The Coordinators shall divide responsibilities in the areas of fund-raising, advertising, ticket sales, venue acquisition, talent recruitment, and production.
- Graduate Questionnaire Task Force (GQTF) Member
- Students shall be appointed from the second year class by the MSC.
- GQTF members must remain in good standing while serving a two year term.
- The primary responsibility of a student member of the GQTF is to serve as a liaison between the MSC and the GQTF.
- The GQTF representatives are responsible for reporting to the MSC regarding the progress of the committee. In the event that the committee does not meet as scheduled, the representatives are still responsible for contacting and meeting with the committee chair to obtain an update before the next MSC meeting.
- One member of the GQTF must be present at each MSC meeting, and they must give reports on the progress of the committee bimonthly.
- The GQTF representative shall have full voting privileges as a member of the committee and is regarded by the faculty and administration as an equal contributor to the proper functioning of the committee.
- Graduate Student Organization (GSO) Liaison
- Students shall be appointed from the second year class by the MSC.
- GSO members must remain in good standing while serving a two year term.
- The GSO liaison shall work with other representatives of the graduate schools of IUPUI in legislative actions and the election of new officers.
- GSO liaison may also sit on campus-wide IUPUI committees.
- One member of the GSO must be present at each MSC meeting, and they must give reports on the progress of the committee bimonthly.
- Presence of a GSO liaison at a GSO meeting ensures a significant portion of return of funds from the activity fee.
- Iatrogenesis Newspaper (IAT) Co-Editor
i.Students shall be appointed from any class year by the MSC