INDIA GOVERNMENT MINT, NOIDA

A UNIT OF

SECURITY PRINTING AND MINTING CORPORATION OF INDIA LIMITED (SPMCIL)

WHOLLY OWNED BY GOVERNMENT OF INDIA

( A MINIRATNA CATEGORY – I CPSE)

GLOBAL TENDER NO.

NM220/I/02/2011-PUR

DATED 20-10-2010 FOR SUPPLY OF

6168 MT (800 Million Pieces) of RS. 10/-

BI- METALLIC COMPOSITE COIN BLANKS

INDIA GOVERNMENT MINT

D-2, SECTOR-1

NOIDA

INDIA

TEL NO : 0120-2520563/2533504

FAX NO : 0120-2537609

e-mail :

website :

NOTICE INVITING GLOBAL TENDER FOR SUPPLY OF RS.10 BI-METALLIC COMPOSITE COIN BLANKS.

CONTENTS:

SECTION – 1: NOTICE INVITING GLOBAL TENDER

SECTION – II:COVERING LETTER

SECTION – III:SUBMISSION OF TENDERS

SECTION –IV:INSTRUCTIONS TO TENDERERS

SECTION – V:TERMS AND CONDITIONS

SECTION – VI:TECHNICAL SPECIFICATIONS

ANNEXURE – I:Format for Price Bid

ANNEXURE – II:Proforma for Bank Guarantee

ANNEXURE – III:Proforma for capacity, equipment

and past performance

ANNEXURE – IV:Format for Inspection Certificate

SECTION -1 NOTICE OF GLOBAL TENDER

No. NM/220/I/2/2011-Pur

INDIA GOVERNMENT MINT

(A Unit of Security Printing & Minting Corporation of India Limited)

(Wholly owned by Government of India)

(A Mini Ratna Category – I CPSE)

D-2, SECTOR-1, NOIDA-201301 (U.P.)

Phone : 0120-2520563/2533504 Fax No.0120-2537609

E-mail :/purchase@ mintnoida.org

Website :

------

No. NM/220/I/2/2010-Pur Date 20.10. 2010

GLOBAL TENDER NOTICE

The General Manager, India Government Mint, Noida (U.P.), (A Unit of Security Printing & Minting Corporation of India Limited), INDIA invites sealed tenders in two parts i.e. one part containing Techno-Commercial bid and the second part containing the price bid, in separate sealed covers from reputed manufacturers for supply of 6168 MT (800 million pieces approximately) of Rs.10/- Bi- Metallic Composite Coin Blanks. Provision for an optional clause has also been kept for additional quantity of 25% of coin blanks at the discretion of purchaser.

Description / Quantity / EMD amount to accept tender. / Time for completion of supply / Last date and time for receipt of duly filled and sealed Tenders. / Due date and time for opening of Techno-commercial bids.
Rs. 10/-
Bi-Metallic Composite Coin Blanks as per tender specification / 6168 MT (800 Million Pieces approx.) / Rs.4,76,94,000/- (Rupees Four Crores Seventy Six Lakh and Ninety four Thousand only) / 10 months from the date of agreement or from the date of clearance of pre-production sample for manufacturer supplying first time to the Mint. / 06-12-2010 up to 1500 Hrs. / 06-12-2010 at 1530 hrs.

The prescribed tenders document showing detailed specifications and terms & conditions of the above can be downloaded form our website A tender fee of Rs.15000/- (Rupees Fifteen Thousand only) or USD 326/- (US Dollar Three Hundred Twenty Six only) (non-refundable) must be submitted along-with tender by way of DD drawn on any scheduled Commercial Bank in favour of the General Manager, India Government Mint, Noida, without which the tender will not be accepted in any case. Tender documents cost is inclusive of service tax and applicable cess. The tender documents can also be obtained from the office of India Govt. Mint, Noida, on payment of Rs. Rs.15000/- (Rupees Fifteen Thousand only) or USD 326/- (US Dollar Three Hundred Twenty Six only) (non-refundable) by Demand Draft in favour of General Manager, India Govt. Mint, Noida. Tender Documents will be issued till 03-12-2010 up to 1500 hours.

TENDER CONDITIONS:

  1. Tenders are invited from Manufacturers having 5 (five) years overall experience in supply of Non-ferrous/Ferrous coin blanks, having records of successful completion of delivery of Non-ferrous/Ferrous coin blanks of 400 million pcs. during any of the preceding five years. The annual turn over of the firm should be Rs.143 crores in last five years.
  1. The tenderer should offer at least minimum quantity of 25% of the total tender quantity.
  1. Quotations should be valid for 270 days from the date of opening of Techno-Commercial Bids and may have to be extended further if considered necessary by General Manager, India Government Mint, Noida. No reasons will be assigned for extension and no withdrawal shall be allowed.
  1. The sale of tender documents will be done till 03-12-2010 upto 1500 hrs. and Mint will not extend the date of opening to facilitate late buyers and it will be at their own risk.
  1. No Telex/ fax/ Telegram/ E-mail of the Techno-Commercial and Price bids will be accepted. India Government Mint, Noida is not responsible for Postal/ Courier delays. The parties have to ensure submission of completed bids well in time.
  1. If the date of tender submission and opening happens to be unforeseen holiday, the same will be postponed to the next working day without any further intimation.
  1. The tender document is non -transferable and only the firm to whom the tender is sold may submit quotations.
  1. The General Manager, India Government Mint, Noida reserves the right to accept or reject any or all tenders wholly or in part or split without assigning any reason. The General Manager also reserves the right to increase or decrease the quantity proposed to be purchased.
  1. A pre-bid conference will be held on 15-11-2010 at 3.30. p.m. in the office of India Government Mint, Noida. The queries of pre-bid must reach to General Manager, India Govt. Mint, Noida by 11-11-2010.
  1. Purchase preference policy allowing 10% preference to Central Public Sector Undertakings has been terminated with effect from 31.3.2008 in terms of the Govt. of India, Department of Public Enterprises Office Memorandum No. DPE/13(15)/2007-Fin dated 21.11.2007. Benefits to SSI units registered with NSIC as admissible under the existing policies of Government of India and as intimated by SPMCIL will be given, if applicable.
  1. Offers received from any bidder shall be summarily rejected on National Security consideration without any intimation to the bidder.
  1. All rules, regulations, orders and instructions issued by the SPMCIL from time to time relating to procurement as intended by this tender shall be applicable.

GENERAL MANAGER

INDIA GOVT. MINT, NOIDA

SECTION II : COVERING LETTER

REGD OFFICE : INDIA GOVERNMENT MINT,

(A UNIT OF SECURITY PRINTING &

MINTING CORPORATION of INDIA Ltd.)

WHOLLY OWNED BY GOVT. OF INDIA

D-2, SECTOR-1,

NOIDA (U.P.)

PIN CODE : 201 301

INDIA

FROM : GENERAL MANAGER,

INDIA GOVERNMENT MINT,

D-2, SECTOR-1,

NOIDA-201 301 (U.P.)

INDIA

TELEPHONE : +91 120 2533504/2520563

FAX : +91 120 2537609

Tender Notice No. NM/220/I/2/2011-Pur Date 20-10-2010

INVITATION TO TENDER

Description of the goods:Rs. 10/- Bi- Metallic Composite Coin Blanks as per the Technical Specifications –Section-VI,

Scope of Tender: Supply of bimetallic composite coin blanks as per

our terms and condition and as mentioned in the

attached technical specifications.

Quantity to be supplied:6168 MT (Approx 800 MPCS).

Reference (Tender Notice No.):NM/220/I/2/2011-Pur dt. 20-10-2010

(To be indicated on the sealed covers)

Last date & time for receipt of tender:06-12--2010 up to 1500 Hrs.

Date & time of opening of tender: 06-12-2010 at 1530 Hrs.

Time of completion:10 months from the date of agreement or from the date of clearance of pre-production sample for manufacturer supplying first time to the Mint.

Schedule & delivery:As per technical specification and contract agreement with the Tenderer.

Earnest Money Deposit:Rs. 4,76,94,000/- (Rupees Four Crores

Seventy six lakhs ninety four thousand only)

Dear Sir,

  1. I, General Manager, India Government Mint, Noida acting for and on behalf of the Chairman and Managing Director, Security Printing & Minting Corporation of India Limited have pleasure in enclosing the following tender documents for the above work to enable you to submit your binding offer :
  1. Submission of Tender
  2. Instructions to Tenderers
  3. Terms and conditions
  4. Technical specifications
  5. Annexure.
  6. Detail List of Plant & Machinery available for the coin- blanks manufacturing (to be submitted by the tenderer as an annexure.)
  1. Please note that Technical Tender, Commercial Tender and Price Bid for the supplies are to be submitted in three separate sealed covers duly super scribed on the envelopes on or before the due date of opening of tenders. Kindly note that price is not to be quoted in the Techno- Commercial Bid. It should only be quoted in Price Bid. Non-adherence of this will make your offer liable for rejection.
  1. The envelope should be super scribed as "TENDER NO. NM/220/I/2/2011-Pur dated 20-10-2010 DUE FOR OPENING ON 06-12-2010 at 1530 hrs. FOR Rs. 10/- BI-METALLIC COMPOSITE COIN BLANKS-TECHNO-COMMERCIAL/PRICE TENDER”. Late tenders and tenders not on-prescribed forms, will not be accepted. Tenders by Telex/Telegram/Tele- fax will not be accepted. Postal/Courier delay will not be condoned and you have to ensure its delivery well in time.
  • In the Part I-A i.e., technical part, only technical specifications of Rs. 10/- Bi- Metallic Composite Coin Blanks are to be given with EMD.
  • In the Part I-B i.e., Commercial part, only the commercial conditions are to be given.
  • In the Part II, i.e., price bid - only price should be quoted along with other details. Foreign bidders are requested to quote their price in US Dollar.
  1. Earnest Money Deposit or Bid Bond in the form of Bid Security for the amount as indicated in tender notice is to be enclosed with the Technical tender; otherwise the tender will not be considered and will be liable to be rejected during the initial opening of the Bid. The bid security in form of Account Payee Demand Draft/ Fixed Deposit Receipts/ Banker’s Cheque from any of the Nationalized Banks in India in an acceptable form in favour of “General Manager, India Government Mint, Noida” payable at Noida/Delhi, with a clear validity of 315 days from the date of opening of the techno-commercial bid will be accepted. No Bank letters/ counter guarantee will be treated as Earnest Money Deposit.
  1. Pre-Bid Conference A pre-bid conference will be held on 15-11-2010 at 3.30. p.m. in the office of India Government Mint, Noida. The queries of pre-bid must reach to General Manager, India Govt. Mint, Noida by 11-11-2010.
  1. The part 1 A, technical part (WITHOUT PRICES) and the part 1 B, commercial part (WITHOUT PRICES) will be opened at the time and on the date given in the tender notice, in the Office of the General Manager, India Government Mint, Noida in the presence of the tenderers or their authorized representative who wish to be present. The part II i.e. Price bids of the techno commercially suitable offers will be opened at a later date duly intimating to the techno commercially suitable tenderer.
  1. General Manager, India Government Mint, Noida, reserves the right to modify, enlarge on the specifications or even cancel the tender 15 days before or after price bid opening and such modification, enlargement, or cancellation will be intimated to the tenderers as and when decided. The decision of the General Manager, India Government Mint, Noida, in this regard will be final and no correspondence will be entertained.

Please acknowledge receipt of the tender document.

Yours faithfully,

Sd/- xxxx

GENERAL MANAGER

INDIA GOVT. MINT

NOIDA

SECTION- III: SUBMISSION OF TENDER

From

______

______

______

To:

The General Manager,

India Government Mint,

D-2, Sector-1,

Noida– 201 301

Fax: 0120 - 2537609

Tel: 0120 – 2533504/2520563

Subject : SUPPLY OF RS.10/- BI-METTALIC COMPOSITE COIN BLANKS AS PER

YOUR TERMS AND CONDITIONS.

  1. Having carefully examined all the documents attached to your invitation to tender No NM/220/I/2/2011-Pur dated 20-10-2010, we offer to supply Rs.10/- Bi- Metallic Composite Coin Blanks in conformity with all conditions stated in Invitation to Tender, Instructions to Tenderers, Terms and Conditions of the contract, Technical Specifications, Time Schedule for completion of supply and other documents and papers etc., as detailed in the tender documents.
  1. We enclose herewith the Earnest Money Deposit of Rs 4,76,94,000/-( Rupees Four crore seventy six lakhs ninety four thousand only) in the form of Accounts payee demand draft/ fixed deposit receipt/bankers Cheque issued by a nationalized Bank in India or from a first class International Bank duly confirmed by State Bank of India (or any other Nationalized Bank of India) with a validity of 315 days from the date of opening of techno- commercial bide of the tender.
  1. We certify that we have carefully read each and every condition and technical specification given in this tender documents and understood the same and we confirm our acceptance of the same.
  1. We agree to abide by this tender initially for a period of 270 days from the last day fixed for the opening of tender by India Government Mint, Noida and it shall remain binding on us and supply order may be accepted at any time before the expiry of that period.
  1. We hereby undertake not to withdraw from this tender, during this period of 270 days (two hundred and seventy days). However, if we withdraw it, General Manager, India Government Mint, Noida acting for and on behalf of the Chairman and Managing Director, Security Printing & Minting Corporation of India Limited (hereinafter referred to as Purchaser) shall have right to invoke the Earnest Money Deposit /Tender Guarantee/Bid Bond/ Bid Security without reference to us.
  1. Should this tender be accepted for which initial intimation will be given by Letter of Intent, by India Government Mint, Noida, we hereby agree to abide by and fulfil all terms and conditions of tender documents and in default thereof, I/We undertake indemnity to the Purchaser or its successors in the Office or authorized nominee to pay such sums of money as per "Risk Purchase" terms and conditions.
  1. I/We also understand that, Letter of intent for all purposes will be formal binding contract for all terms and conditions stipulated in the tender documents and supplier have to abide by these terms and conditions.
  1. We enclose herewith evidence/ records of our experience of manufacturing and delivery of bi-metallic composite coin blanks/coin- blanks.
  1. I/We have also understood that, unless and until a formal CONTRACT is prepared and executed, the duly executed tender documents together with written acceptance thereof, by purchaser shall constitute a binding CONTRACT between India Government Mint, Noida and ourselves.

Dated this……………………………day of 2010

For and on behalf of

(With seal)

Signature: …………………………………………………

Name:

In the capacity of………………………………………….

Witness…………………………………………………….

Name in Block Letters…………………………………….

Address:……………………………………………………..

………………………………………………………………

SECTION - IV: INSTRUCTIONS TO TENDERERS
1.0 / One complete set of tender document shall be issued to each tenderer. All tenders shall be prepared by typing or printing with indelible black ink on white paper consequently page numbered in solid binding and each page signedalong with duly filled formats given in Annexure.
2.0 / All amendments/revisions to tender documents issued by the India Government Mint, Noida, if any, must be signed and submitted along with the tender. The tender submitted by the tenderer shall take into account all such amendments/revisions. The tenderers are advised to submit the tender strictly on the terms and conditions and specifications contained in the tender documents, and not to stipulate any deviations. If acceptance of the terms and conditions given in the tender document has any price implications, the same should be considered and included in the price part. India Government Mint, Noida reserves the right to reject tenders containing deviations to the terms and conditions and requirements stipulated in the tender documents. However, if the tenderer desires to deviate from the tender conditions, such deviations should be spelt separately and deviation list should be attached.
3.0 / Tenders shall be prepared and submitted in DOUBLE SEALED ENVELOPE super scribed as "TENDER NO.NM/220/I/2/2011-PUR DATED 20-10-2010 due for opening on 06-12-2010 AT 1530 hrs for supply of Rs. 10/-BI-METALLIC COMPOSITE COIN BLANKS. Non-adherence to this condition may make your tender liable for rejection. The full name, postal address, telegraphic address and e-mail/ website/fax/telephone No. of the tenderer shall be written at the bottom left corner of the sealed envelope.
4.0 / The tenders so submitted shall be in three sealed envelopes in three parts as follows. No Price Shall be mentioned in Part I-A and Part I-B.
4.1 / PART I-A: TECHNICAL BID / Containing un-priced tender consisting of complete technical package along with EMD, in one original and one duplicate copy shall be submitted duly signed and stamped. It should not have any commercial and price aspects.
4.2 / PART I-B: COMMERCIAL BID / Containing un-priced tender consisting of only commercial aspect of tender including all terms and conditions in one original and one duplicate copy shall be submitted duly signed and stamped. No price details to be given in this tender. Blank Price Bid format as submitted in Part II should also be enclosed.
4.3 / PART II: PRICE BID / Prices should be indicated with detailed break up of price of each item along with unit rate as per price format Annexed, both in figures and words. One original and one duplicate copy shall be submitted duly signed and stamped. Foreign bidders should quote their price in US dollar.
5.0 / Insertion, postscript, addition, deletion and alteration shall not be recognized unless confirmed by the tenderers signature. A list of such correction / overwriting should be enclosed duly signed and stamped.
6.0 / The tenderer shall submit the Earnest Money/Bid Bond along with Part I – A (Technical) as per the Proforma enclosed; failing which tender will be rejected.
7.0 / All the copies of tenders should be complete in all respect with all their attachments/enclosures.
8.0 / The tenders such submitted will consist the following:
8.1 / Earnest Money in the form of Account Payee Demand Draft/Fixed Deposit Receipts/Banker’s Cheque from any of the Nationalized banks in India.
8.2 / Power of Attorney/authorization with the seal of company of person signing the tender documents
8.3 / Detailed time schedule indicating various activities tenderer proposes to complete within the time of completion of work.
8.4 / Duly filled in Annexure enclosed.
8.5 / Details of supply of coin blanks carried out by the tenderer.
8.6 / Any other technical information the tenderer wishes to furnish in support of their technical experience, workmanship and facilities at his disposal may be submitted and that he is financially in a position to fulfil contractual obligation offered to be undertaken by him. The tenderer shall also satisfy the purchaser that he is competent and legally authorized to submit the tender and/or enter into a legally binding contract with the purchaser.
9.0 / Last date & time of receipt of tender / 06-12- 2010 up to 1500 Hrs.
10.0 / Date and place of opening of the
Tender / As indicated in the invitation of tender at the office of the General Manager, at India Government Mint, D-2,
Sector -1, Noida – 201 301