INDEPENDENT CONTRACTOR

Information and Instructions

NOTE: The Independent Contractor Contractmay only be used for purchases of $3,000 or less. It establishes the legal obligations of both the Collegeand the independent contractor and MUST be completed and signed by duly authorized individuals BEFORE any work on the contract begins. The completed contract will be retained in the contracting office until submitted to Accounts Payable authorizing release of the contractual payment.

The standard Independent Contractor Contract template takes the place of the previous Independent Contractor Form. It is used to describe the services, activities, or end products an independent contractor is engaged to produce. It also contains the College’s standard terms and conditions by which the contractor must abide.

Independent contractors are non-employees who are contracted by the College to provide a variety of one-time services. They are employees of other businesses or they are individuals who perform specific service or work for a specific amount of money. This standard Independent Contractor Contract template cannot be used for the following:

  • If the person you are selecting to perform services is an employee of the College,STOP, DO NOT USE THIS CONTRACT. Contact Human Resources for information on how to proceed.
  • If the person you are selecting to perform services is not a U.S. citizen or resident, STOP, CONTACT THE BUSINESS OFFICEfor information on how to proceed.
  • If the payment to an individual is for a stipend, prize, or award, not for services, STOP, DO NOT USE THIS CONTRACT. Use the form Agreement to Pay an Individual for Stipend/Award found on the Business Office website.
  • If the contract is for an entertainer, a speaker, or a workshop presenter, STOP, DO NOT USE THIS CONTRACT. Use the Entertainment Contract Standard Template found on the Risk Management website under Forms.
  • If the service or work is not one-time or temporary, or if the service will exceed $3,000 (or has the potential to expand into a larger scope of work that may exceed $3,000), STOP, CONTACT PURCHASING SERVICES. Also see the “Procurement Requirements” at the end of these guidelines.

CONTRACT TEMPLATE USE INSTRUCTIONS

Each part of the standard Independent Contractor Contracttemplate is explained below:

Payment Authorization. In the top right corner of page one of the template is the payment information required from the department to authorize the Business Office to pay the contractor. It is similar to the stamp already used by many departments in authorizing payment.

1. TheParties. The College (not an individual department or unit of the College) is one party to the agreement. The independent contractor is the other party. Paragraph 1 serves as a Substitute Form W-9 and contains all necessary independent contractor information. Note that the EIN or SSN information must be included along with all other requested information. Do not leave part of the requested information blank.

2. Term. This paragraph contains the dates upon which work will begin and end. Note that the Independent Contractor Contract must be signed by both parties BEFORE the start date. No work should be performed before the signed agreement is in place.

3. Scope of Work. Please describe in detail the work to be performed, including any outcomes or deliverables expected to be produced by the independent contractor. If the work is to be completed in several parts, this paragraph can also contain any dates certain portions of the work must be completed, or dates by which reports must be submitted. This paragraph can also contain the name of the specific department or unit of the College for which the work is being completed and contact information for the College representative responsible to oversee the work on behalf of the College.

4. Payment. This paragraph identifies the amount to be paid to the contractor for the work provided. It should include the total amount to be paid for the contract as well as any schedule of payments agreed upon by the parties.

5. Additional Conditions. This paragraph contains any other special terms or conditions that will apply to the contract. If there are no other terms and conditions, write “None” for subparagraph “a.” and delete subparagraph “b.”. If any terms or conditions are included in this paragraph, the contract must be reviewed by the SLCC risk and legal departments. Follow the directions provided on the Risk Management web site for the contract review process or contact the SLCC Office of Risk Management at 801-957-4533 for additional information.

6. Attachments. All attachments listed in this paragraph MUST be included in the contract before it is signed by the parties. For questions, contact the following individuals:

For questions about… / Contact / Contact Information
Independent Contractor Contract / Office of Risk Administration
Mikel Birch & Sarah Stoker / Mikel Birch: 801-957-4041
Sarah Stoker: 801-957-4533

Attachments A, C, D
Attachment B / Business Office
Peter Tolo / 801-957-4216

Attachment E (if applicable) / Purchasing Services
Lois Wiesemann / 801-957-4255

PROCUREMENT REQUIREMENTS

When using the Independent Contractor Contract for one-time or temporary services up to $3,000 from an independent contractor (such as a facilitator, consultant, or trainer), departments may select the source without entering a requisition in Banner or seeking the involvement of Purchasing Services. (Note: for entertainers, speakers, or workshops, use the Entertainment Contract template.)

If the service is over $3,000, or has the potential to expand into a larger scope of work that may exceed $3,000, the service must be purchased in compliance with SLCC Procurement Policies and Procedures. Please enter a requisition in Banner, or, if you believe the service may be a sole source, submit a Sole Source Requisition to Purchasing Services for review and determination. The approvedSole Source Request should be attached to the contract when submitted for payment as Attachment E.

Page 1 of 1 SLCC Office of EEO & Risk Administration

Revised: 10-29-2014