INCOSE IS 2015 - Panel & Roundtable Instructions & Template

Version: 8 November2013

About this document

This document will help you to prepare a Panel or Roundtable for the IS. The software used in the submission process is called EasyChair. This guideline will help you to prepare a panel submission. To submit a proposal online, please refer to the submission guideline available at the INCOSE IS 2015 website (link below). Before making a submission make sure you follow the instructions and review criteria found in the download section of the IS website (Link below).

The standard submission is a technical paper. For tutorial and Panel proposals read their instructions carefully. Papers submitted in the wrong category might be lost in the review process.

Quick Facts

Contact Information:

Event Manager

Karin Moens

Tel: +33 (0)5 6135 3108

Tel (US):+1 (248) 419 0684

Fax: +33 (0)5 6769 9015

Email:

IS2015 Tech Program Chair

Dag Bergsjö

Tel: +46 768 936 368

Email:

INCOSE Administrative Office

Tel: +1 858-541-1725

Email:

IS 2015 website:

Access theonline submission site at

1.Panel & Roundtable Submission Overview

Interested practitioners, researchers, managers and others in the field of Systems Engineering can create meaningful dialogues by sharing their knowledge in a panel or Roundtable session during the Symposium. Proposals are solicited to facilitate such dialogues.

These are the proposal preparation instructions. For proposal submission instructions refer to the separate submission instruction document after your proposal is prepared.

2.Panel TemplateInstructions

Step 1 - Panel Submitter Information

  1. Complete all information in“Panel Roundtable SubmitterContact Information”section below. Please provide the following informationfor the submitter of this panel session.
  2. Title (example Dr., Mr, Ms, CEO, Director) “Given Name”, “Middle Initial – M.I.”, “Family or Last Name” and Suffix (example Sr. Jr, III)
  3. Employer/Business Affiliation (Company, University, Institution, Other)
  4. Telephone information including Country code, national/city code and phone number.
  5. Facsimile information including Country code, national/city code and fax number
  6. e-mail address following format
  7. Postal address including street address and number, city, state/province, country, zip/postal code, mail station/box if applicable

Step 2 – Panel Information

  1. Complete all information in the “*Data desired in EasyChair database. Save the electronic version of this form to enable copy & paste as needed.

  1. Panel or Roundtable Information” section below. Please provide the following information:
  2. “Title of Panel” as you would like it to appear in the symposium program and advertising material if selected.
  3. “Panel Abstract” which contains a brief synopsis on the focus of the panel. This abstract willappear in the symposium program and advertising if selected. Please try and keep this to 250 words or less.The abstract must be to copied and pasted into online submission system.
  4. Describe the “Purpose” of the panel indicating what participants will learn from the panel session
  5. Describe the Panel Presentation details on the format on how the panel session will be conducted including, expectations, responsibilities of panel members and session attendees (exercises, Q&A, microphones required, etc). Media requirements that need to be supported (power point slides, over head slides, etc)

Step 3 - Panel Member Contact information

  1. Complete all information in the “ Session Members’ Contact Information” section below. Please provide contact information for the Moderator and each Panel member that will be participating on the panel. Please include the following information:
  2. Title (example Dr., Mr, Ms, CEO, Director)
  3. “First name”, “Middle Initial – M.I.”, “Family Name” and Suffix (example Sr. Jr, III)
  4. Name of employer, university or organization affiliation representing for this panel
  5. Postal address including street address and number, city, state/province, country, zip/postal code in appropriate fields
  6. Telephone information including Country code, national/city code and phone number.
  7. Facsimile information including Country code, national/city code and fax number
  8. E-mail address following format

Step 4 - Panel Member Biographies and Template Completion

  1. Complete all information in the “ Session Members’ Contact Information” section below. Please provide contact information for the Moderator and each Panel member that will be participating on the panel. Please include the following information:
  2. Short biography that highlights key information, events, and expertise that relates to the panel subject. Try and keep this to about 200 words or less per member.
  3. Position or point of view on the subject of the panel, 500 words or less is recommended.

3.Panel & Roundtable Template

Delete everything above this line and this blank page after filling out this template.

3.1.Panel & Roundtable Submitter Contact Information

Contact Details / Submitter
Title*:
Given Name*:
Middle Initial:
Family Name*:
Employer /
Business Affiliation*:
Telephone:
Please use the following format
+Country code
National/city area code
Telephone number
Fax:
Please use the same format as that for your telephone number.
E-mail*:
(format )
Postal Address
Please include street number, street address, city, state/province, country, zip/postal code, mail station if applicable

*Data desired in EasyChair database. Save the electronic version of this form to enable copy & paste as needed.

3.2.Panel or Roundtable Information

Title*:
The title as you would like it to appear in the symposium program and advertising material.
Tip: Please design the title to be succinct & attractive. Attendance can be negatively impacted by a poor title.
Abstract*:
Enter a brief synopsis of the session,as you would like it to appear in the Symposium program and advertising material. Please try and keep this to 250 words or less. This will be copied & pasted into online submission form.
Tip: You're trying to persuade people to attend your session so use the abstract to promote your panel by making it as interesting as possible.
Purpose:
Indicate what the participants should expect to learn by attending your session.
Topic (Sector and/or Enabler)*:
Refer to the INCOSE Enablers & Sectors document:
Choose the topics the session will primarily cover rather than all the topics which may be related. Please pick no more than 2 Sectors & 2 Enablers.
Topic Expertise of Target Audience*:
Please select Novice or Expert but not both. A Systems Engineer with less than about 5 years of experience in the topic being taught would be considered Novice. More experience would be considered Expert. This will help us optimize the placement of the session and help manage the students’ expectations.
Session Logistics*:
Indicate which media and formats you intend to use to facilitate your session (eg: PowerPoint Presentation, group/individual exercises, Multimedia Presentation (to run from CD or be installed on PC), or a combination of media). Indicate copies, support or special facilities desired.
Handouts*:
What is your plan, paper or electronic? Electronic copies of handouts can be put into the proceedings for attendees if received in time. If you already have a presentation you want considered as part of your submission then append it to the end of this form to make 1 file.

*Data desired in EasyChair database. Save the electronic version of this form to enable copy & paste as needed.

3.3.Session Members’ Contact Information

Contact Details / Moderator / Member #1 / Member #2 / Member #3 / Member #4
Title*:
Given Name*:
Middle Initial:
Family Name*:
Suffix*:
Employer /
Business Affiliation*:
Postal Address:
Telephone:
Please use the following format
+International area code
National area code
Telephone number
Fax:
Please use the same format as that for your telephone number.
E-mail*:

*Data desired in EasyChair database. Save the electronic version of this form to enable copy & paste as needed.

3.4.Session Members’ Biographies and Point of View

Enter a brief biography for each member. Try and keep this to about 200 words or less per member / Position or point of view on the subject of the session. Try and keep this to about 500 words or less per member
Moderator*:
Member #1*:
Member #2*:
Member #3*:
Member #4*:

*Data desired in EasyChair database. Save the electronic version of this form to enable copy & paste as needed.