Incident Commander (For EDS)

Incident Commander (for EDS)

Upon Arrival:

 Sign-in at Workforce Staging Area.

 Review Job Action Sheet and organizational chart.

 Sign-out equipment and resource packet, if necessary.

 Receive vaccination/prophylaxis, if not already treated.

 Receive and put on identification (vest, id badge, etc.).

 Sign necessary forms, if applicable (confidentiality forms, etc.).

 Familiarize self with clinic layout and needs.

 Conduct briefing for those reporting to you.

Routine Duties:

 Activate elements of the Incident Command System.

 Obtain Incident Briefing Form (adapted ICS Form 201) from the public health representative at the EOC.

 Conduct initial briefing/planning meeting with Command Staff and Section Chiefs and Facilities Unit Leader.

 Establish immediate priorities especially the safety of responders, other emergency workers, bystanders, and people involved in the incident.

 Complete an EDS Incident Action Plan to include:

• EDS Incident Briefing Form (adapted ICS Form 201)
• Assignment List (adapted ICS Form 203)
• EDS objectives
• Command staff goals and objectives
• Map(s) of facility and EDS operation
• EDS communication plan (ICS Form 205) from Communications Supervisor
• Transportation plan from EOC
• Security plan from EOC
• Incident Safety Analysis (ICS 215a) from the Health and Safety Officer

 Determine appropriate times for ongoing briefings/planning meetings with Command Staff and Section Chiefs.

 Confirm with Logistics Chief at least 1.5 hours prior to start time that Facilities Unit has set up all equipment and supplies on site and facility is ready to open.

 Confirm with Planning Chief at least 1 hour prior to EDS start time that staffing is adequate.

 Approve staff schedule and assignments as developed by Planning Chief, including hours of operation.

 Review with the Staff & Volunteer Resource Supervisor the job tasks of all staff.

 Approve the use of incident-specific training for EDS staff.

 Obtain overall media policy and strategies for VIP visits (i.e. government representatives) from PIO.

 Work closely with security to monitor any media breaches.

 Assist local government representatives in briefing officials and media, as appropriate.

 Review safety considerations with Health and Safety Officer.

 Review with Liaison Officer the security plans of assisting agencies.

 Communicate with EOC at regular intervals.

 Periodically check work progress of Command Staff and Section Chiefs’ goals and objectives.

 Assist all Command Staff and Section Chiefs when needed.

 Manage any incidents or problems while the EDS is operational.

 Approve requests for incoming or outgoing resources (between EDSs or from EOC).

 Contact the Receipt, Store and Stage (RSS) Warehouse through the EOC for reconciliation regarding any discrepancies (excess/deficiency or wrong medications/supplies) between the order and delivery of items from SNS, EOC or other sources.

 Monitor colleagues and clients for signs of fatigue or distress.

Prior to Shift Change:

 Ensure that a designated individual is left in charge while briefing the replacement EDS Incident Commander.

 Hold shift briefings for entire staff at beginning and end of shift.

 With replacement EDS Incident Commander, conduct Command briefing/planning meeting.

• Assess current EDS situation.
• Update the EDS Incident Action Plan.
• Consider and implement Unified Command if necessary.
• Modify goals and objectives of Command Staff and Section Chiefs.

 Send all reports, documents, etc. to the necessary Section Chiefs or EOC.

At EDS Closing:

 Coordinate between the EOC and Planning Chief to develop the Demobilization Plan (adapted ICS Form 221).

 Schedule and hold demobilization planning meeting with Command Staff and Section Chiefs.

 Release resources and supplies and workforce as appropriate.

 Arrange to have equipment & supplies returned.

 Send all reports, documents, etc. to the necessary Section Chiefs or EOC.

 Restore facility to pre-EDS conditions.

 Secure facility and return keys to facility representative.

 Participate in de-brief

Check-out:

 When relieved, hand-in all documents, including Job Action Sheet with feedback, to the person you report to.

 Participate in scheduled debriefing at shift change or close of EDS.

 Return to Workforce Staging Area.

 Return identification (vest, id badge, etc.).

 Sign-in equipment.

 Pick up exit materials, as appropriate.

 Sign-out.

 Promptly leave the EDS site.

 Refer all media inquiries to PIO.

Health and Safety Officer

Upon Arrival:

 Sign-in at Workforce Staging Area.

 Provide credentials if this has not been previously done.

 Review Job Action Sheet and organizational chart.

 Sign-out equipment and resource packet, if necessary.

 Receive vaccination/prophylaxis, if not already treated.

 Receive and put on identification (vest, id badge, etc.).

 Sign necessary forms, if applicable (confidentiality forms, etc.).

 Review educational materials on medications, becoming familiar with appropriate administration techniques, contraindications, potential drug interactions, vaccine/medication side effects, and disease symptoms.

 Attend briefing.

 Conduct briefing to assistants or staff reporting to you, if applicable.

 Report to your assigned EDS area for observation before beginning duties as needed.

Routine Duties:

 Conduct a general inspection of the facility prior to it becoming operational with the Logistics Chief and the facility representative.

 Ensure physical layout, especially of dispensing area, is designed to minimize risks to staff and volunteers.

 Complete an Incident Safety Analysis (ICS 215A) for each shift.

 Develop a safety action plan to include:

• Incident Safety Analysis (ICS 215 A).
• Potentially hazardous situations in the EDS.
• Hazards, risks and potentially unsafe situations and how they will be monitored.

 Familiarize self with clinic layout and personnel.

 Ensure sharps collection is set up appropriately.

 Ensure that all assisting agencies are included in the safety action plan by working with the Liaison Officer.

 Ensure adequate rest is provided to all EDS staff by monitoring the sign-in and assignments at the Workforce Staging Area.

 Direct EDS staff needing rest, food, medical or mental attention to Workforce Services.

 Exercise emergency authority to stop and prevent any unsafe acts.

• Correct any hazards immediately if possible, or notify the Section Chief responsible for the area.
• Maintain a log of all areas observed, hazards identified, and corrective action taken.
• Discuss with EDS Manager and document any action on Unit Log (ICS Form 214).
• Conduct follow-up inspections on a periodic basis for compliance to all health and safety standards.

 Initiate accident investigations within the EDS.

• Ensure that accident investigation reports are completed and provided to EDS Incident Commander.
• Ensure a copy is given to the local health agency for follow up purposes (i.e. worker compensation).
• Work with Medical Leader as needed.
• An investigation should not interfere with the primary duties of the Health and Safety Officer.

 Prepare safety messages (verbal, written, signage, etc.) for the EDS.

 Monitor personal protective equipment usage.

 Monitor weather forecasts for any change in weather conditions during the EDS that was not predicted and could cause high-risk conditions.

 Conduct periodic briefings to keep assisting agencies informed of safety action plans.

 Provide routine progress and/or status report to EDS Incident Commander.

 Monitor colleagues and clients for signs of fatigue or distress. Notify the person you report to, or relieve subordinates, as appropriate.

 Coordinate information with lead PIO.

 Perform other duties as assigned and approved by the person you report to.

Check-out:

 When relieved, hand-in all documents, including Job Action Sheet with feedback, to the person you report to.

 Participate in scheduled debriefing at shift change or close of EDS.

 Return to Workforce Staging Area.

 Return identification (vest, id badge, etc.).

 Sign-in equipment.

 Pick up exit materials, as appropriate.

 Sign-out.

 Promptly leave the EDS site.

 Refer all media inquiries to PIO.

At Shift Change:

 Brief replacement

At EDS Closing:

 At closing, maintain observation for hazards during teardown and re-packing of the assigned area.

Public Information Officer

Upon Arrival:

 Gather needed materials:

• Radio or other communication devices.
• Media packet (FAQs).
• Contact information of local officials and other local, regional and state PIOs.
• Schedule and location of mass clinic(s) in operation.
• Information about the disease and the treatment being provided.
• Public Health Emergency Plan including: Risk Communication Plan, EDS Plan and contact info.
• Computer, phone, extra battery charger for phone
• Maps and other reference documents

 Review Job Action Sheet and organizational chart.

 Receive vaccination/prophylaxis, if not already treated.

 Receive and put on identification (vest, id badge, etc.).

 Sign necessary forms, if applicable (confidentiality forms, etc.).

 Identify restrictions from Incident Commander in contents of news release information (e.g. fatality statistics)

 Establish area for media briefings and press conferences.

 Attend briefing.

 Conduct briefing for those reporting to you.

• Give each subordinate a copy of his/her Job Aid.

Routine Duties:

 Establish media release procedure with Incident Commander, including briefing schedule.

 Establish coordination of information and dissemination of information with EDSs , EOC and other regional partners/city agencies.

 Coordinate/Delineate roles and responsibilities with Public Information & Communication Liaison(s) at each EDS.

 Coordinate assisting agencies’ Public Information needs:

• Greet assisting agency representatives when they arrive.

 Prepare initial information summary to include:

• Level of public/media interest in incident/clinic(s).
• Incident information and activities already underway.
• Primary point of contact for media and public.

 Ensure that media considerations are a part of the overall EDS plan.

 Inform each clinic site of overall media policy upon initial activation.

• No comment; refer media to a specific contact.
• Explanatory statement; no media admittance.
• Media visits NOT permitted without PIO/Security escort.
• Media permitted to attend briefing station only.

 Receive information/updates on situation from Liaison Office, Incident Commander and PIO/JIC

 Develop media statement(s) as appropriate.

 Determine who will participate in media interviews and briefings. Brief these individuals on messaging and coordinate interview schedules as needed.

 Coordinate media activities:

• Escort media representative(s) to site if approved by site coordinator
• Serve as point of contact for media
• Make media contacts as necessary.
• Provide media statements and answer questions as necessary.
• Arrange guided tours for media at EDS(s) as necessary.

 Develop strategies for informing or involving VIPs (i.e. government representatives).

 Ensure updates are made to other local, regional and state PIOs, the EOC or the JIC.

 Answer appropriate media calls.

 Ensure that reporters receive media packets.

 Ensure that all equipment for news conferences is available (i.e. microphones, EDSiums, etc.).

 Document all media contacts on Unit Log (ICS Form 214).

 Publicize and optimize attendance at each EDS.

• Announce method to organize the population to attend specific EDS sites based upon EOC determination (i.e. risk categories, SSN, phone #, zip code, first come-first serve, etc.).
• Advise whom the EDS is intended for and for whom it is not intended.
• Advise public on what to bring with them for identification purposes.
• Advise how to access sites via public/private transportation, if available.
• Notify the public of services available to functional needs/vulnerable populations, including but not limited to transportation for physically handicapped or elderly persons, if available.
• Advise public of hours of clinic operations.
• Advise public that vaccination/prophylaxis is free of charge.
• Advise public that undocumented residents will not be at risk of deportation if present at EDS.
• Advise that interpreters will be available.

 Monitor media outlets to check accuracy of information being reported.

• Contact media outlets to correct errors of fact and control rumors about the incident.

 Provide information to local information and referral services, including 2-1-1.

 Setup/prepare for switchboard/call-center/hotline for non-media calls.

 Activate website with status of updates, fact sheets etc. (see instruction on how to update website)

At Shift Change:

 Recommend follow-up press briefings and releases as needed.

 Brief replacement

Check-out:

 When relieved, hand-in all documents, including Job Action Sheet with feedback, to the EDS Manager.

 Account for all communications equipment issued to staff

 Participate in scheduled debriefing at shift change or close of EDS.

 Return identification (vest, id badge, etc.)

 Return forms and materials as needed.

 Pick up exit materials, as appropriate.

 Sign-out.

Liaison Officer

Upon Arrival:

 Gather needed materials:

• Radio or other communication devices
• Public Health Emergency Plan
• EDS Plan
• Mutual aid request forms
• 24/7 Plans and contact information
• Briefing format
• All other appropriate forms

 Sign-in at Workforce Staging Area.

 Review Job Action Sheet and Organizational Chart.

 Receive vaccination/prophylaxis, if not already treated.

 Receive and put on identification (vest, id badge, etc.).

 Sign necessary forms, if applicable (confidentiality forms, etc.).

 Attend briefing.

 Conduct briefing to assisting agencies as necessary.

 Report to your assigned EDS area for observation before beginning duties as needed.

Routine Duties:

 Assist in establishing and coordinating interagency contacts.

 Provide a coordinated two-way communication link with key program areas and other entities involved in the response and recovery operation (e.g., elected officials, community leaders, VIPs, and other governmental and NGO support agencies).

• Identify an area where assisting agencies should report.
• Greet assisting agency representatives when they arrive.
• Brief assisting agencies on the needed information for them to do their job functions properly.
• Arrange for communication network between EDS and assisting agency representative.
• Keep log of assisting agencies on site.
• Keep agencies supporting the incident aware of the incident’s status.

 Monitor incident operations to identify current or potential inter-organizational problems.

 Participate in planning meetings and provide current resource status, including limitations and adaptability of assisting agency resources.

 Provide routine progress and/or status reports to EDS Manager or EOC.

 Maintain a Unit Log (ICS 214)

 Monitor colleagues and clients for signs of fatigue or distress. Notify the person you report to, or relieve subordinates, as appropriate.

 Perform other duties as assigned by the person you report to.

At Shift Change:

 Brief replacement

Check-out:

 When relieved, hand-in all documents, including Job Action Sheet & feedback, to the person you report to.

 Participate in scheduled debriefing at shift change or close of EDS.

 Ensure that all required agency forms, reports, and documents are completed.

 Return to Workforce Staging Area.

 Return identification (vest, id badge, etc.).

 Pick up exit materials, as appropriate.

 Sign-out.

 Promptly leave the EDS site.

 Refer all media inquiries to PIO.

Operations Chief

Upon Arrival: