Part BProposal Acronym
ENIAC-ED-52
Template for Part B
to be used in preparing the Technical Annex
in the PO phase and the FPP Phase of proposals for
Call 2012-1
Version 1.0
Acronym and Proposal Title
IMPORTANT REMARKS (Delete this text in final version)
The use of this template is MANDATORY in the PO and FPP Phase.
Tables are introduced in a separate MANDATORY Excel spreadsheet using the template.
Using the templates (document and tables) will save you work later on as the same template will be used during negotiations and as Annex 1 in the JU Grant Agreement
How to use this template:
The text in italics is meant as guide and should be deleted in the final copy.
The text is meant to be filled in with the appropriate information.
Quality is preferred over quantity.
All sections must be filled in.
The maximum page indication for the PO phase corresponds approximately to the typical number of pages for a large project.
As only Pdf's are up loadable the final MS Word document must be transformed in a Pdf document.
1Essentials
2Publishable Project Summary
3Relevance and contributions to content and Call objectives
4R&D innovation and technical excellence
5Scientific & Technical Approach and Work Plan
5.1Overall strategy and general description......
5.2Work package description......
5.3Description of milestones and demonstrators......
6Market innovation and impact
6.1Impact......
6.2Dissemination and Exploitation by the Partners......
6.3Contribution to standards and regulations......
6.4Management of intellectual property......
6.5Synergies with other domains......
7Quality of Consortium and management
7.1Management structure and procedures......
7.2Individual partners......
7.3Consortium as a whole......
7.4Small and Medium size Enterprises......
7.5Resources to be committed......
8Ethical issues (if applicable)
9Gender aspects (if applicable, optional)
10Funding
10.1For partners established in ENIAC member states......
10.2For partners established in other Member States and Associated Countries, the JRC and international organisations (i.e. ESA) having a seat in EU Member States or Associated Countries to the Seventh Framework Programme
10.3For partners established in other countries not included in the two preceding paragraphs
1Essentials
PO Phase: MANDATORY
FPP Phase: MANDATORY
This section contains the essential information for this project.
Essential Data
Project acronym / same as proposal acronymProject full title / Abc
Area/ Sub Programme,
Grand Challenge,
Results expected,
Compliance level / MOST IMPORTANT
Area/ Sub Programme,
Grand Challenge,
Results expected
Compliance level / OF SECONDARY IMPORTANCE
Area/ Sub Programme,
Grand Challenge,
Results expected
Compliance level / OF TERNARY IMPORTANCE
Area/ Sub Programme,
Grand Challenge,
Results expected
Compliance level / NOT IN AWP BUT STILL ADDRESSING (optional)
Version of Technical Annex / If available
Date of Technical Annex / If available
Start Date of Project / Expected date.
Duration of project / Number of months
Max JU Funding / Based on the budget calculations (see Excel spreadsheet)
Coordinator / Name of company
Project coordinator / Name (Name of person in company)
Tel / Phone of project coordinator
Email / Email of the project coordinator
List of Beneficiaries
This list can be made in the spreadsheet and copied here.
Beneficiary number / Beneficiary name / Beneficiary short name / Country / National eligibility checked by participant (Y/N)1
2Publishable Project Summary
PO Phase: MANDATORY (max 2 pages, 4 pages with graphical material)
FPP Phase: MANDATORY
This section should be of suitable quality to enable direct publication by the Joint Undertaking, the ENIAC member States or the Commission.
Ensure that it is set out and formatted so that it can be printed as a stand-alone paper document not exceeding two pages (four if graphical material is included). It shall also reflect the website of the project (if applicable).
It should include:
- a summary description of the project objectives,
- a description of the work to be performed,
- the expected final results and demonstrators,
- the potential impact (including the socio-economic impact and the wider societal implications of the project).
If relevant you can also include graphical material such as: diagrams, drawings and photographs illustrating and promoting the work of the project.
Other information that can be included is: the project logo, relevant contact details, and/or the address of the project public website.
Care should be taken in the redaction of the text that follows as this text will be the main part used in the assessment and evaluation, furthermore it will later form the Annex 1 to the JU Grant Agreement (together with the Tables in the spreadsheet) and to the National Grant Agreements as well as be the reference for future monitoring of the project, including reporting and reviews and impact analysis.
3Relevance and contributions to content and Call objectives
PO Phase: MANDATORY (max 3 pages, 4 pages with graphical material)
FPP Phase: MANDATORY
Be aware that the material in this section can lead to the exclusion of the project in the PO phase and the FPP phase (see further under Eligibility criteria).
The experts will evaluate based on following questions:
- How relevant is the project in relation to the selected Sub Programme targets and Grand Challenges of the AWP?
- How much does this project contribute to the overall ENIAC JU objectives as listed in the MASP?
You have to clearly identify and motivate at least one contribution to a Grand Challenge mentioned in the AWP. This identification should provide a clear indication as to which "Expected achievements/Innovation foreseen"[1] for the particular Grand Challenge are being addressed in your project. In particular you should provide the justification/motivation, measure, baseline, and expected quantitative results in relation to this "Expected achievements/Innovation foreseen".
If the outcome of the proposal contributes to several Grand Challenges that are identified in the AWP for this Call, then those Grand Challenges addressed should be clearly identified, indicating for each of them the expected contribution.
If in addition to the above-mentioned Grand Challenges, the proposal also contributes to Grand Challenges that are outside of the scope of the AWP for this Call, but are included in the MASP, then these contributions can be identified as ancillary benefits while explicitly mentioning that they are identified in the present Call.
Some ENIAC member States define additional restrictions on the scope of work eligible for funding that can be found in the NATIONAL ELIGIBILITY CRITERIA AND FUNDING RULES. It is strongly advised to consult this document when formulating the scope of the proposal and its contribution to the Grand Challenges to avoid the exclusion of certain participants from the project due to national constraints.
The proposal should also be compliant with the overall policy guideline as presented by the PAB of ENIAC JU (see MASP Annex 4). This set of 25 guidelines aims to enhance the competitive advantages of Europe in nano-electronics and they also guide the usage of European funding Instruments (guidelines 19-24 of Annex 4).
4R&D innovation and technical excellence
PO Phase: MANDATORY (max 10 pages including graphical material)
FPP Phase: MANDATORY
The experts will evaluate based on following questions:
- How sound is the core concept of the project?
- Are the objectives and expected results clearly defined?
- Are the objectives realistic?
- Is there Progress beyond the state-of-the-art?
As a first step you should clearly explain the concept of your project: What is the idea that leads you in carrying out this work? How realistic is it? How does this idea fit in the European industrial research and development context?
Next, describe the state-of-the art in the area concerned, and the advance that the project will bring about. Include also a part which clearly describes the "baseline" of the project in terms of "Where does the project work start", ‘the baseline data’ against which the project will measure its progress and the results the project aims to achieve; and why they would be important (e.g. advances over the state of the art, increase of innovation /exploitation potential, etc.). In this context the state-of-the art refers to that which is currently seen in an 'industrial' context, i.e. existing, commercially viable solutions, technologies or applications. ENIAC JU views the novel application or integration of existing technologies, alongside new technologies, in new domains or for improving efficiency in existing domains as valid advances on the state-of-the art.
Next answer the question:: "What are your objectives for this project and what results do you expect?". Prefer a description in a measurable and verifiable form. You should try to include the criteria and "performance/ research indicators" for the project along which results, progress and impact of the project will be measured in later reviews and assessments.
Obviously, objectives should be achievable within the project duration, i.e. not through subsequent developments. They should be specific and timed e.g. by which date/milestone the objectives will be achieved. Therefore they will be in line with the milestones that will be described in a next section. But it is also important to explain how this timing fits with the overall timeframe that you can find for each area/subprogram the in the MASP-chapter on "Timeframes". Using this as a guideline, your proposal should demonstrate that the expected results shall be delivered in accordance to the timeframe specified in the FPP.
5Scientific & Technical Approach and Work Plan
PO Phase: Only required in so far as general structure (eg work breakdown), duration, milestones and demonstrators are concerned. Sufficient information is to be provided to make this intelligible. (max 5 pages including graphical material)
FPP Phase: MANDATORY
This chapter describes the scientific and technical (S&T) approach and provides in detail the work planned, over the full duration of the project, to achieve the objectives.
The experts will evaluate based on following questions:
- Are the challenges well identified?
- Is the chosen approach effective in tackling the challenges of this project?
- Is the work plan comprehensive, coherent, well structured? And are the individual tasks, deliverables, demonstrators, milestones clearly identified?
- Is the work plan, including schedule, resources and work breakdown, adequate for implementing the chosen approach? Is it realistic?
- Are the activities appropriately selected in resolving the challenges towards the objectives of the project?
- Will the results of the project be demonstrated in a convincing way?
- Does the deliverable plan provide for a sufficient coverage of all the activities identified in the work plan?
- Does the milestone plan allow for a clear scheduling and follow-up of the project?
- Does the approach provide for demonstrators? And do those demonstrators validate the objectives of the project?
A detailed work plan should be presented broken down into work packages (WPs) which should follow the logical phases of the project implementation. It must include deliverables and milestones..
A WP on Consortium management and one on Dissemination should be included. But the topic consortium management itself will be discussed in a next chapter.
Overall, the work plan should be sufficiently detailed to justify the proposed effort and allow progress monitoring by the Joint Undertaking.
The activities to be carried out in the context of a project can include:
- Research and technological development activities, reflecting the core activities of the project; these should aim at a significant advance beyond the established state-of-the-art
- Demonstration or experimental development activities, that are designed to prove the viability of new technologies that offer a potential economic advantage, like for example the testing of product-like prototypes. It is important though that the results cannot be commercialised directly.
- Management activities linking together all the project components and maintaining communications with the ENIAC JU
- Other activities including dissemination, exploitation and market watch
- ENIAC JU also encourages activities (and even complete projects) on Standards & Regulations[2]. Projects will be expected to contribute to this, engaging where appropriate with the relevant standardisation, regulation and certification bodies. Specifically, proposals must make explicit their intended contribution to:
- standard development and harmonisation, as the basis of any integration and inter-operation;
- open source reference implementations of standards, in order to facilitate their take-up in the market.
This chapter will be subdivided in following sections.
5.1Overall strategy and general description
PO Phase: MANDATORY but only in sufficient detail
FPP Phase: MANDATORY
This section should:
- outline the strategy for the work plan linking the project concept and expected results/objectives to the implementation plan,
- provide a general description of the structure of the work plan and of the work breakdown
- explain how it will lead the partners to achieve the objectives of the project and
- identify any significant risks and describe contingency/mitigation measures.
The schedule of the Work packages together with milestones will be commented in this section but the schedule itself is to be included at the end of the document.
5.2Work package description
PO Phase: Not required
FPP Phase: MANDATORY
Referring to the list of work packages please elaborate for each work package using the template bellow using a precise, clear and quantified description.
Each work package should represent a major subdivision of the project and have a verifiable end-point (normally a deliverable or an important milestone in the overall project).
Please make sure that the efforts of each partner are consistent with the eligible costs foreseen in the Negotiation Framework.
The following form is to be used for each work package (except the management WP to be discussed separately in a next chapter).
Work package number / XWork package title / Xyz
Work package partners (Acronym and nationality) / XYZ
ObjectivesDiscuss the measurable and verifiable objectives that are in line with the objectives.
Description of work(preferably broken down into tasks and partner) subdivided as follows:
- A summary of the objectives of this WP
- Discussion of the details for each task and for each partner.
- Discussion of the verification of the results
- Analysis of the risks and their mitigation for this WP
- Discussion of the use of resources and the planned person-months per work package and per beneficiary as registered in the appropriate tables (prepared in Excel spreadsheet and included in the chapter with the tables).
Deliverablesdescription (refer to list) for this WP, include the choice of verification elements for the deliverables.
Each significant element of the project should conclude with a deliverable which is the concrete output and evidence of the work. A small work package may produce just one deliverable whereas larger work packages may produce several deliverables.
Deliverables should be limited in number, and be specific and verifiable. All listed deliverables must be quality controlled and sent to ENIAC JU for review and approval, on behalf of the Consortium, by the project coordinator.
Deliverables should be described in clear words explaining what can be expected in terms of content and detail. A deliverable may be a report, or an action such as the construction of a prototype, the production of a demonstrator (both together with a brief report describing the achievement), the organisation of a conference with the production of related proceedings, the publication of a book, the completion of a specification, etc. As deliverables provide valuable information on the progress of work, a regular schedule should be planned without lengthy gaps.
Delivery dates should be planned throughout the project lifecycle and may also be closely linked to the timing of project reviews. As the grants are funded with public funds, a reasonable number of non-confidential deliverables, suitable for publication, should be foreseen.
Milestones and Demonstrators/prototypes often concern various work packages. One can either describe the contribution to a milestone/demonstrator per WP here or describe in the milestone section the organization in terms of WP. The last option is preferred.
5.3Description of milestones and demonstrators
PO Phase: MANDATORY
FPP Phase: MANDATORY
This section should contain a description of the milestones/demonstrators and ways to verify their achievement.
The achievements to reach milestones/demonstrators from its contributing WP should be described here preferably or in the WP description optionally.
Responsibilities to achieve the milestones should also be indicated.
6Market innovation and impact
The experts will evaluate based on following questions:
- Is the market analysis including competitor descriptions and market opportunities well researched and complete?
- What are the exploitation plans of the industrial partners?
- What contributions does this project be expected to deliver in terms of market impact within 1, 3 and 10 years after the end of the project?
- Does the expected impact contribute to the general strategy as discussed in the MASP?
- How appropriate are the measures that are proposed for the dissemination of project results?
- Is the project contributing to standards and if yes how?
- Is the project contributing to the generation of IP and if yes how much?
- Is the management of IP described?
Applicants are reminded that this criterion has a weight of 2. Proposals should highlight these items and also foresee continuous evaluation of the expected results in evolving markets. Ideally, the project should be able to demonstrate predicted impact through practical demonstrators as part of their dissemination plan. As a guide, the following gives an idea of the relative importance of each of these sub-criteria:
Market impact:very high
Degree of application innovation:very high
Contribution to the work programme:very high
Dissemination measures:high
Contribution to standards:high
Management of intellectual property:high.
Remember that "Management of intellectual property" embraces its generation and protection, and may also contribute to concepts of IP business models, so can go beyond the management of the IPR within the project boundaries.
This chapter will be subdivided in following sections.
6.1Impact
PO Phase: MANDATORY (max 10 pages including graphical material)