COMBINED MANUAL ISSUE DATE 02/2012
IMPLEMENTING CHANGES - PROGRAM PROVISIONS 0008.06.01
For general provisions, see 0008.06 (Implementing Changes - General Provisions).
Also see the Health Care Programs Manual for additional instructions for health care eligibility when cash assistance ends.
MFIP:
Notify the client of any effect of a change by the 1st month you can give proper notice, but no later than the 2nd month after the month in which you learned of the change. An overpayment or underpayment may occur even though you process a change within this time.
Determine overpayments when:
AND
● / You would have been able to send proper notice if you had acted on the date the change occurred.
Whenever there is a change in a case involving a non custodial parent, MAXIS will notify the IV D agency through the MAXIS/PRISM interface. See 0012.21.03 (Support From Non-Custodial Parents). MAXIS will report the following types of changes:
● / The MFIP case is closed or reinstated.
● / Any change in income or MFIP benefit amount.
● / The family moves to another county.
● / The address or telephone number changes.
A person or unit that loses eligibility for MFIP may be eligible for other types of assistance:
● / Food Support. See TEMP Manual TE02.08.143 (Food Support When MFIP Is Closed).
● / Health care. See the Health Care Programs Manual.
● / MinnesotaCare. Inform people who are not eligible for MA that they may be eligible for MinnesotaCare. See the Health Care Programs Manual.
● / Transition Year Child Care services or Basic Sliding Fee Child Care services. See 0029.30 (Child Care Assistance), 0029.31 (Child Care Resource and Referral).
● / Work Benefit for families. See 0013.04 (WB Bases of Eligibility).
WB:
Notify the client of any effect of a change by the 1st month you can give proper notice, but no later than the 2nd month after the month in which you learned of the change. An overpayment or underpayment may occur even though you process a change within this time.
Determine overpayments when:
AND
● / You would have been able to send proper notice if you had acted on the date the change occurred.
A unit that loses eligibility for WB may be eligible for other types of assistance:
● / Food Support. See TEMP Manual TE02.08.143 (Food Support When MFIP Is Closed).
● / DWP. See 0013.05 (DWP Bases of Eligibility).
● / Health care. See the Health Care Programs Manual.
● / MinnesotaCare. Inform people who are not eligible for MA that they may be eligible for MinnesotaCare. See the Health Care Programs Manual.
● / Transition Year Child Care services or Basic Sliding Fee Child Care services. See 0029.30 (Child Care Assistance), 0029.31 (Child Care Resource and Referral).
DWP:
Follow MFIP, EXCEPT:
A person or unit that loses eligibility for DWP may be eligible for other types of assistance:
● / Health care. See the Health Care Programs Manual.
● / MinnesotaCare. Inform people who are not eligible for MA that they may be eligible for MinnesotaCare. See the Health Care Programs Manual.
● / Transition Year Child Care services or Basic Sliding Fee Child Care services. See 0029.30 (Child Care Assistance), 0029.31 (Child Care Resource and Referral).
● / Work Benefit for families. See 0013.04 (WB Bases of Eligibility).
FS:
Act on all reported changes no later than 10 days from the date the change was reported. The change must be effective no later than the month following the month the change was reported, allowing for proper notice. See 0007.12 (Agency Responsibilities for Client Reporting), 0026 (Notices).
For Uncle Harry Food Support (UHFS) units, if ineligibility will last only 1 month, suspend assistance. See 0022.18 (Suspensions).
Determine overpayments when:
AND
● / The agency would have been able to send proper notice if it had acted on the 10th day after the last day the client could have reported the change timely. See 0022.21 (Income Overpayment Relating to Budget Cycle).
Determine underpayments only when the client reports timely and the agency is unable to make the change in the month following the month of the report. See 0025.09 (Correcting Underpayments).
When a unit loses MSA or GA eligibility, do not terminate FS unless the unit also fails FS eligibility.
When a unit loses MFIP or DWP due to ineligibility, sanction, or the 60-month time limit, determine eligibility for FS with the information already provided by the unit. Do not require a new CAF when MFIP ends even though the unit may not have originally requested FS on the CAF.
For MFIP cases that have an Uncle Harry case, add the MFIP members to the existing Food Support unit the 1st day of the month MFIP is closed. Prior to adding the members to the unit, you may need to request additional information or verification from the unit. The unit has 10 days to provide the additional information or verification. If the verification(s) is provided within 10 days, determine FS eligibility and issue FS benefits to the household within 5 days. If the unit fails to provide the requested information or verification, terminate Food Support according to proper notice requirements.
When MFIP closes, eligibility for UHFS no longer exists. These units become non-public assistance FS units and are subject to all the provisions of the FS program.
See 0005.09.06 (When Not to Require Completion of a CAF), 0022.09.03 (When to Switch Budget Cycles - FS), TEMP Manual TE02.08.143 (Food Support When MFIP Is Closed).
MSA:
If ineligibility will last only 1 month, suspend assistance. See 0022.03.03 (Ineligibility in a Prospective Month - Cash), 0022.18 (Suspensions).
Evaluate the last month of assistance for overpayments. See 0022 (Budgeting and Benefit Determination).
GA:
Terminate assistance if you cannot establish current eligibility. See 0026.15 (Notice of Denial, Termination, or Suspension).
If ineligibility will last only 1 month, suspend GA unless the case is in the 1st 2 prospective months. See 0022.03.03 (Ineligibility in
a Prospective Month - Cash), 0022.18 (Suspensions).
A unit that loses eligibility for GA may be eligible for other assistance:
● / Health care. See the Health Care Programs Manual.
Evaluate the last 2 months of assistance to determine if there was an overpayment. See 0022 (Budgeting and Benefit Determination), 0025 (Benefit Adjustments and Recovery).
GRH:
If ineligibility will last no more than 2 months, suspend assistance. Evaluate the last month of assistance for overpayments.