ILFORD ATHLETIC CLUB

COACHES MEETING MINUTES

4th September 2014

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REF /

NOTES

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ACTION BY

1.0 /
In attendance
Andy Catton – General Secretary and acting Chairman (AC)
Sukhbindar Jandu (SJ) - Coaching Officer
Ian Gains (IG)
Gus Singer (GS)
Rob Sargent (RS)
Michael Croft (MC)
Jeffery Nkrumah (JK)
Nikola Mati (NM)
2.0 / Apologies for absence
None
3.0 / “Focus Club Support Service Level Agreement “(club development plan).
Previous meeting notes updated with action points that have been addressed
4.0 / Focus Club Support Service Level Agreement (club development plan). Follow up matters :-
People –
A (Athletes)
  1. a) New representatives elected at club AGM on 13th March. Vicky Oneyka and Gabriel Yiadom
b) Rewards – AC and club committee to reconsider applying for Jack Petchey funding again. AC previously explained re changed criteria for awards which led to IAC withdrawing from JP funding in 2012. Will require a volunteer to administer the scheme. Requirements of this and what is involved discussed. To include within next parents volunteering workshop (date tba in October). Also discussed at main committee.
c) Club trophies for young athletes presented at awards night on 28th August.
B (Coaches)
1. a) Regular coaches meeting re-established
b) Coaching structure – in place but with very limited numbers
c) Coach development– all course details regularly advised circulated by SJ & AC
2. Course fees - IAC already have agreement in place for coach course fees to be reimbursed, with commitment from coach to undertake a required number of coaching sessions. In cases of merit or hardship club can consider upfront funding. MC & GS still awaiting reimbursement of fees for courses already undertaken. GS to pass details to AC or SJ to go the club Finance Officer.
3. Courses – RB advised Billy Green (Fitness in Running) and Sam Rahman (Assistant Coach) with to undertake courses. To route through SJ. Tom Gardner also Assistant Coach course – in touch with SJ. JN advised Tamara Chambers, Amazi & Ashleigh would like to undertake Assistant Coach courses. In addition JN applied for level 3 course. SJ provided info on bursaries and funding available from Ucoach.com and Essex Network (all details circulated by email).
4. Satellite Club (with Canon Palmer Academy and Seven Kings High) (IG) – details of new “intervention” from Sport England and Pro-active London. See website KS and Alex Zurita of England Athletics coordinating with IG. IG attended meeting with Canon Palmer. All agreed in principal to implement – subject to funding which is yet to be confirmed.
C (Officials)
For main club committee to discuss and address
D (Volunteers)
  1. a) Further introduction evening to be held as recommended. CCSO to assist and provide draft agenda/programme
b)Parents skills / volunteering – GF built into membership form also item added on club website.
c)Schools newsletter suggested. IG provided background on previous schools links and Vision dispensing with schools / clubs coordinators. Good links still with Seven Kings, Warren and Canon Palmer at secondary level. AC to establish contact with new Isaac Newton Academy.KS to promote to local colleges, has done so but with zero response. See item on new Satellite Clubs (schools)
2. Volunteer/parent coordinator – critical appointment. With demise of Rascals not a critical issue at present. / AC/SJ/KS
JN/SJ
IG/AC/KS
AC/KS
5.0 / Other business
  1. Communication (SJ) – SJ disappointed in lack of response to emails. Will try text to all rather than email. Mobile phone numbers to be provided. In particular JN needs to respond so that SJ can communicate important info and meet requirements for his group of athletes.
Re-stated from June meeting
6.0 /
  1. Track repair work – From June meeting - LJ still not finished, patching work not finished (colouring) and lane markings etc not done. AC followed up with Vision. Work to be done at end of September.
  2. High jump– From June meeting (GS) can this be out to use on regular basis. AC contacted Vision.
  3. Turbo javelins (MW) – From June meeting - only a few javelins left. MW failed to email AC with request for what is required plus any other missing equipment.
  1. SJ provided details of Nutrition and Recovery courses in London
  2. SJ advised details of Ucoach.com – pathway to coaching details (as circulated by email)
  3. Track portacabin – AC advised discussed at main committee and agreed will investigate renovation work. Agreed in principal to refurbish but need to know exactly what work needs doing and if worth spending the money. Not just a simple case of painting and decorating. Gerry Pells & Les Hislop volunteered to undertake a “survey” asap. JN advised has young athlete volunteers prepared to assist with the work.
  4. GS – queried track opening hours. Should be open at set times on Saturday mornings. Have been times when track locked up on Saturday when should be open and other occasions when ground staff preparing too early for football. Times should be published on Vision website. AC to contact Vision.
  5. Rascals - letter to parents needs to go out urgently to parents of “Rascals” (under 11’s group). SJ volunteered to draft. List of parents emails being supplied from GF (and MW) General agreement of coaches that club should concentrate on over 11’s., certainly until new coaching resource is established (e.g. young athletes taking courses). Letter actioned subsequently.
  6. Nikola Mati – explained his experience and expectations. Lengthy dialogue to reach consensus that NM has no athletes currently at the club to coach. NM wishes to coach age 14+ only and serious senior athletes.
(N.B. subsequently discussed and agreed email to NC recommending he seeks coaching opportunities elsewhere – email sent by AC & SJ on 28/9)
  1. Summer try athletics programme – JN reported 30 athletes turned up over the course period. All went well and enjoyed but no new members resulted (to date). JN following up to contact all participants.
/ AC
SJ
AC/SJ
JN
Next meeting – Tuesday 14th October
IAC clubhouse Cricklefields