Ifcc Claim Form

IFCC CLAIM FORM

RULES AND REGULATIONS

Claims

Reimbursements are made from IFCC funds which are in a large part, contributed by the membership. Please keep claims as low as possible, particularly if you have other means of defraying part of your expenses. Delegates are requested to use the most economical way of travel.

Procedure

• Copy of the completed claim form must be sent by e-mail to the proper Division Chair for approval along with scanned copies of receipts;

• The Chair will then forward the approved scanned claim to the IFCC Office for processing;

• Original claim and receipts must be sent by surface mail directly to the office within 1 month after the meeting (IFCC Office, Via C. Farini 81, 20159 Milano, Italy);

• Claims cannot be processed after 3 months.

Attention

• No reimbursements will be made without the original receipts. If you claim expenses for the air travel only, it is not necessary to send the e-ticket receipt as original, it is just required to forward your e-ticket receipt clearly showing itinerary/date, class of service and farealong with the approved and filled in claim form, by e-mail to the IFCC office.

• When filling out the claims form, please only record the currency which you have used. The necessary conversion will be done by the office.

Payment

• Payment will be always made only by direct bank transfer, so make sure all the details of your bank and account number are correct. At this respect, please add a print out of the statement of the banking identity provided by the bank.

Fixed payments

• Bank Charge: a fixed sum of €uro 30 is added for cashing the reimbursement and currency exchange.

RE-IMBURSEMENT

PERSONAL DATA (Block letters please)

Last Name: / First Name:
Company/Organisation:
Address:
Zip Code:
City: / Country:
Phone: / Fax:
e-mail:

BANK TRANSFER DETAILS

PLEASE ADD A PRINTOUT OF THE STATEMENT OF BANKING IDENTITY provided by the bank

Bank Name:
Beneficiary Name
(Account Holder)
Bank Number: / Account Number/Currency:
Swift Code: ______
IBAN Code:______
(Please do not forget to enter it)
Bank Address:
Zip Code: City: Country:

IFCC ACTIVITY

Name of Division/Committee/WG/Executive Board:
CODE (**Code refers to the IFCC numbering system for budgets).
(Please do not forget to enter it)
Name of Chairman:

MEETING

Meeting Name:
City: / Country:
Dates: From (day/month/year) / / / To: (day/month/year) / /
DETAIL OF CLAIMED EXPENSES (original receipts must be included) / Amount / Currency
1)Travel (Air, Train, Car, etc…)
-Business tickets and First Class ticketswill not be reimbursed.
If officers travel Business, First Class or use Open Ticket, the treasurer will estimate the average fare based on the price on the internet and/or with comparison with other officers travelling to the same destination.
-A copy of the airline electronic ticket’s confirmation indicating: complete itinerary/date, fare and class of service is required to process the flight reimbursement. No travel agency or airlines’ invoices will be accepted.
-Mileage reimbursement 0.30 €uro per km

2)Local Travel will be reimbursed only with original receipts.

3)Accommodation and Meals

-Expenses for daily subsistence will relate to the costs of accommodation and meals. Original receipts are required to support all claims for subsistence. The daily cost of subsistence should not normally exceed Euro 200.
In exceptional circumstances the Treasurer may be willing to exceed this limit but this must be agreed in advance of the meeting on the request of the relevant chairman.
-All meetings in Milano will be organized and paid for by the IFCC Office therefore no daily diem will be covered.
-Please note that incidental expenses such as telephone, bar, dry cleaning, etc are the responsibility of the individual and not of the IFCC.

4) Single Allowance €uro 70.--/Meeting

A single allowance of €uro 70 is paid for each meeting. This is to cover out-of pocket expenses such asmeals/coffee while waiting travelling and costs such as health or flight cancellation insurance. / 70 / €uro

5) Bank Charge

-Fixed sum added for cashing the reimbursement and currency exchange / 30 / €uro
Total Currency 1 / Total Currency 2 / Total Currency 3
Total (For office use only)
APPLICANT’S SIGNATURE / Date (day/month/year)
/ /
APPROVALS
CHAIRMAN Signature / Date (day/month/year)
/ / / Claim sent to IFCC office:
Date (day/month/year)
/ /

TREASURER ACTION COMPLETED

Prof. Tomris Ozben - IFCC Treasurer
January 2015 / Received(day/month/year)
/ /

IFCC claim form - Rev. 5–September 2017 (effective until further revision)1/3