ICASA Governing Body Meeting Minutes

ICASA Governing Body Meeting Minutes

March 7, 2012

ICASA GOVERNING BODY

MEETING MINUTES

June 14, 2012

9:00 a.m.

Northfield Inn and Suites

Springfield, Illinois

I.INTRODUCTORY BUSINESS

A.ROLL CALL

PRESENT:

Arlington HeightsJim Huenink

AuroraVicki Russo

BellevilleMindy Stratmann

BloomingtonErica Thurman

CarbondaleMegan Jones-Williams, Cathy McClanahan

Charleston/MattoonErin Walters, Mickie Owens

Chicago, YWCA

Metropolitan ChicagoNabilah Talib, Alex Kumin, Anne Pezzillo,

Yesenia Romo

Chicago, MLEAMaritza Reyes, Celia Granados

Chicago, RVASharmili Majmudar

Chicago HeightsDebbie Perry

DanvilleNancy Crowder

DecaturCathy Byers

ElginCarolyn Clark, Kim Schellin-Rog

Glendale HeightsKathy Kempke

GurneeAlexandra Beiriger

JolietDonna Plier

Kankakee Marcie Sheridan

MacombDiane Mayfield

McHenryErin Williams

PeoriaJulie Boland, Nancee Brown, Heidi Van Heuklon

PrincetonRosemary Cain

Quad CitiesBecky Moreno Bell

QuincyMegan Duesterhaus, Susan Fifer

RockfordMaureen Mostacci

SpringfieldCatherine Walters

SterlingCarol Fitzgerald

StreatorVal McCollum

Urbana/ChampaignKerri True-Funk

VandaliaMary Harrington

ABSENT:

DeKalb

Galena

Hickory Hills

ICASA STAFF:

Polly Poskin Sean Black

Carol CorganCarrie Ward

Susan FaupelMary Hill

Bethany MartinLyn Schollett

C.DECISION MAKING PROCESS

Julie Boland reminded the Governing Body to review the consensus decision-making process, which was distributed at the start of the meeting.

D.APPROVE GOVERNING BODY MEETING MINUTES

The Governing Body reviewed the March 7, 2012 Governing Body meeting minutes. Jimrecommended approval of the March 7 minutes. The Governing Body approved the minutes by consensus.

E.STAFF REPORT

1.Polly and Julie thanked Josh and Jennilee from Galena for an excellent workshop last night.

2.Polly noted that thank you letters are going around the room for centers to sign. Letters are to Governor Quinn, Lt. Governor Simon, Representative Dugan, Representative Feigenholtz and Senator Hutchinson.

3.Polly welcomed Sharon Spinks and Karin Manning from the Department of Human Services and thanked them for their support and assistance.

4.Carrie and Mary have completed FY12 site visits, including all reports and follow-up correspondence.

5.Staff have been working on grant applications to funders. All quarterly reports have been filed.

6.Both DCFS and DHS have conducted site visits at the ICASA Office.

7.The Finance Committee completed the June 13 ICASA fiscal site visit.

8.Polly and Lyn worked continuously throughout the session strategizing and lobbying regarding the Constitutional Amendment on crime victim’s rights (Marcy’s Law) and Strip Club bill. Weekly legislative visits with centers continued throughout session.

9.Work on NSAC is progressing. We completed the scholarship process, awarding 95 scholarships to participants from the states and territories. The Volunteer Committee is meeting to schedule volunteers from the centers.

10.We have conducted two webinars and scheduled monthly webinars for FY13 that will be included on the FY13 Training Calendar.

13.Expedited payments are keeping the money moving.

14.ICASA funding applications have been revised and sent to centers.

15.Polly and Lyn continue to work with NAESV on board and public policy issues, especially VAWA.

16.The Violence Against Women Act requires reauthorization every four years. Lyn and Polly have been very active in giving feedback regarding changes to the Act. Polly described the discussions and negotiations regarding VAWA and the passage by the House and Senate of different, opposing versions of the Act.

If it does not pass this session, it will not pass until after the election. If it doesn’t pass, it will operate as a continuing resolution with current funding levels. Polly noted Representative Biggert has provided outstanding leadership.

17.InfoNet updates are underway related to social justice activism and awareness activities.

18.Staff had a celebration to recognize years of service: Polly, 30; Yvonne, 25; Lisa, 20; Lyn and Carrie, 15 and Leslie 10.

19.Staff had a small remembrance event for Kate Hoke with her family and friends, placing a stone and planting a rose in her memory.

II.EXECUTIVE COMMITTEE – Julie Boland

A.APRIL 25 MEETING

Julie noted that all the decisions in this meeting are related to FY12 and FY13 funds and are enacted already.

B.MAY 3 MEETING

1.Northside Satellite Office

Contracts Review Committee recommended and Executive Committee approved an application from Rape Victim Advocates to establish a satellite office to replace Community Counseling Centers of Chicago services.

2.VAWA Prevention

Executive Committee approved that 100% of the FY13 RPE base ($1,442,849) be allocated to subcontracts and agreed that action on the remaining $59,049 in one-time funds be held until additional rollover amounts are known. Executive Committee will revisit this later.

C.JUNE 5 MEETING

ICASA’s FY13 General Revenue funds were restored to FY12 levels.

III.FINANCE COMMITTEE– Carol Fitzgerald

A.FINANCIAL STATEMENT

Finance Committee recommends that April financial statements be filed for audit. The Governing Body approved the recommendation by consensus.

B.FISCAL SITE VISIT

Finance Committee conducted a fiscal site visit at the ICASA office yesterday. Carol noted that staff had everything ready for the site visit. The Committee had no recommendations, but did make some suggestions for policy development.

IV.CONTRACTS REVIEW COMMITTEE – Megan Jones-Williams

A.MARCH 29 MEETING

The funding recommendations from theMarch 29 meeting were acted on by Executive Committee and have been enacted.

B.APRIL 26 MEETING

The Committee reviewed two applications for a northside satellite office and selected one for approval by Executive Committee.

C.MAY 31 MEETING

1.Funding Recommendations

The funding recommendations from the May 31 meeting were acted on by Executive Committee and have been enacted.

2.FY13 Chairperson

Contracts Review Committee recommends Megan Williams-Jones as FY13 Chairperson. The Governing Body approved the recommendation by consensus.

V.PUBLIC AFFAIRS COMMITTEE – Nancee Brown

A.LEGISLATIVE UPDATE

The following bills passed:

1.HB5278 – Improvements to the Trafficking Statute

2.HB5922 – CNCO Short Form

3.HB5187 – Crime Victims Rights Notification

4.SB3602 – Amends Violence Crime Victims Assistance Act

5.SB3693 – Amends Violent Crime Victims Compensation Act

The following bills did not pass:

1.HB4005 – Child Sex Offender/Transportation of Minor

2.HB4460 – Expungement of Emergency Orders

3.HB4461 – New Offense for False Statement on Protective Order Petition

4.HB5161 – CNCO/SNCO/OP – Respondents with IEPs

5.HB 5628 – Ensuring Success in School Task Force Recommendations

6.HB5734 – No Sex Offender Registration for Close in Age Crimes

B.STRIP CLUB TAX

Lyn and Polly briefed the Governing Body on the negotiations and strategy regarding this bill. The strip club lobby protested the bill which was initiated as a per person $5 fee for strip club patrons. The final version of the bill lets the clubs pick whether to pay a per person fee of $3 or a flat rate fee based on clubs’ reported income. After the Governor signs the bill, it becomes effective January 1, 2013. The Department of Human Services will write rules, and the money will begin to be distributed to rape crisis centers in 2014. Lyn said we could expect the clubs to litigate the law, which would delay the collection and distribution. Carol Fitzgerald asked what made legislators vote for the bill. Lyn said the Lt. Governor and the sponsor, Senator Hutchinson, were very persistent and compelling. Centers did a lot of work for the bill at home and at the Capitol. The compromise also helped secure passage. Polly said three Republican Senators came on as co-sponsors early in the process which helped sway the anti-tax leadership voices. They each also spoke on the floor before the vote.

Sharmili asked about the impact of this bill on future General Revenue income for ICASA. Lyn said estimated revenue from the bill is $1-2 million. The Lt. Governor’s Office suggests if that is the amount of revenue, it poses a fairly low risk for a reduction in our General Revenue funds.

Catherine said one additional factor in success was the incredible skill and determination ofPolly and Lyn.

Mary said she thinks passage of the bill is due to ICASA’s work and organization. It has gotten a lot of attention and press coverage and has raised awareness about what goes on in strip clubs.

C.MARSY’S LAW – HJRCA29

The constitutional amendment to strengthen and make enforceable crime victim rights did not pass. After four years of work, the amendment passed the House 116-2 with 96 co-sponsors and passed the Senate 55-1-1 with 27 co-sponsors. However, the bill did not receive enough votes to pass out of the House Judiciary II Criminal Law Committee on concurrence and failed after a vote of 4-2-3.

Lyn said the prosecutors teamed up with the Illinois State Bar Association to oppose the bill. State’s Attorney Alvarez led the opposition. The enabling legislation also increased opposition, as it made clear what it looks like for victims to exercise their rights.

Regarding next steps, we cannot get it on a ballot again until 2014. The question is when to revive it.

VI.PROGRAM COMMITTEE – Maureen Mostacci

A.OUTCOME MEASURES EVALUATION

All evaluation reports have been distributed to centers. The Program Committee considered whether to conduct the study a third time in October 2012to verify the findings. If we repeat the study, we would use essentially the same surveys and methods.

It would be helpful to hear how centers are using the information locally. That could inform any changes we make. Sean will touch base with Sherry Falsetti and Alicia Hawkins at the University of Illinois at Rockford to see if they are willing to repeat the evaluation.

Program Committee recommended that ICASA replicate the services evaluation in October 2012. The Governing Body approved the recommendation by consensus.

B.SEXUAL VIOLENCE PREVENTION PLANNING COMMITTEE

The CDC wants each state to establish a Sexual Violence Prevention Planning Committee (SVPPC) to oversee prevention planning with RPE funds. The Committee would take the lead in prevention evaluation, research, development of best practice guidelines and establishment of prevention goals and objectives for the state.

The Program Committee recommends formation of a SVPPC to oversee prevention program planning and evaluation. The SVPPC will report to the Program Committee. The Governing Body approved the recommendation by consensus.

C.GEOGRAPHIC SERVICE REGION POLICY

Program Committee recommends review of the policy. The Governing Body approved the recommendation by consensus.

D.COMMITTEE CHAIRPERSON

Megan resigned as Chair in order to become Chair of Contracts Review Committee. Maureen chaired the May 15, 2012 Meeting. Program Committee recommends that Maureen Mostacci as Chair for the rest of 2012. The Governing Body approved the recommendation by consensus.

Program Committee recommends Jim Huenink as Chair for FY13. The Governing Body approved the recommendation by consensus.

VII.PERSONNEL COMMITTEE – Donna Plier

A.EXECUTIVE DIRECTOR EVALUATION

The Committee reviewed the results of the annual evaluation for the Executive Director. The response rate was significantly higher than in previous years, with 31 people responding. The Committee thanked the Governing Body for their participation.

The Committee shared the results with Polly and gave feedback and suggestions based on comments. Polly averaged 4.78 on 5 pt. scale.

The Committee reviewed the evaluation tool and requests feedback from the Governing Body regarding their interpretation of question #5, “Our Executive Director is effective at overseeing the day-to-day management of the organization.” It was suggested that this item be changed to “Through my interactions with ICASA staff, I believe the ED is effective at overseeing the day-to-day management of the organization.”

B.STAFF EVALUATION POLICY

During a recent audit by the Illinois Department of Human Services, the Auditor required a change in the staff evaluation policy. Executive Committee approved a change in policy. The frequency of the evaluation has been changed from “as needed” to “on an annual basis.”

C.SUMMER SCHEDULE 2012

The Committee reviewed the ICASA summer schedule. ICASA Administrative Office will close at 1:00 p.m. on the following days:

Friday, June 29

Tuesday, July 3

Friday, July 13

Friday, July 20

Friday, July 27

Friday, August 3

Friday, August 10

Friday, August 31

D.COMMITTEE CHAIRPERSON

Personnel Committee recommends that Donna Plier continue as Committee Chair for FY13. The Governing Body approved the recommendation by consensus.

VIII.TRAINING COMMITTEE – Diane Mayfield

A.TRAINING CALENDAR

New Director’s Training is scheduled for October 2-3.

B.WEBINARS

Several webinars have been scheduled for FY13, and we are still looking for topics and presenters.

C.COMMITTEE CHAIRPERSON

Diane Mayfield made a recommendation from the floor that she continues as Chair for the remainder of FY12 and FY13. The Governing Body approved the recommendation by consensus.

IX.OTHER

A.FY13 GOVERNING BODY MEETINGS

The March 2013 meeting moved from March 6-7 to March 13-14.

B.40-HOUR TRAINING

Susan Faupel thanked all the centers who helped with 40-hour training in Denyse’s absence.

C.30-YEAR RECOGNITION

Julie acknowledged Polly’s 30 years of service with ICASA.

D.NATIONAL CONFERENCE

Susan reported registration is open and we have 429 registrations. The goal is 850. Three-hundred and fifty rooms have been reserved. Twenty-eight people have signed up for the cruise. We awarded 95 scholarships across the nation and the territories. We are adding a military panel and a keynote. Carrie discussed volunteer opportunities at the conference; most of the need is for workshop monitors, greeters and registration. Volunteers need to be registered conference participants.

E.INFONET

Carrie reviewed changes to the Infonet.

Minutes submitted by:

Carol Corgan

1