Statement of Work
The Pennsylvania Department of Transportation, hereafter referred to as PennDOT, requires plumbing maintenance and/or servicing at the areas listed below for a period of one (1) year, with the possibility of four (4) renewals. Unit price will escalate 3% per each yearly renewal. Plumbing Service consists of servicing, maintaining and repairing sinks, urinals, toilets, water heaters, drinking fountains, hydrants, and other plumbing equipment. This includes replacement of lines and/or parts which are beyond repair. Contractor is responsible for all plumbing equipment at the facility including items in the well pit, housing the pump and water supply tank, and any out buildings on site which would require plumbing service.
Upon the contractor’s arrival at the rest area, the contractor is required to legibly sign in the attendant’s daily log book documenting time of arrival in the attendant’s office. Upon departure from the rest area, the contractor is responsible for documentation of the repairs completed during the duration of time the contractor is at the rest area in the attendants log book with the time of departure available in the attendant’s office. Failure to record times of arrival and departure will result in NON-PAYMENT of hourly service provided for that day. No payment is made for any hours beyond those spent at Roadside Rest facility.
Location:
I-80 Eastbound, Luzerne County, White Haven, Site 39
I-81 Northbound, Luzerne County, Dorrance, Site 53
I-81 Southbound, Luzerne County, Nuangola, Site 54
I-81 Northbound, Lackawanna County, Tompkinsville, Site 55
I-81 Southbound, Susquehanna County, Lenox, Site 56
I-84 Eastbound, Pike County, Promise Land, Site 61
I-84 Westbound, Pike County, Promise Land, Site 62
I-81 Southbound, Susquehanna County, Great Bend, Site H
Route 6 & 209, Pike County, Matamoras, Site K
Qualifications of Contractor:
The contractor’s plumber must be qualified to perform plumbing work and must have been actively involved in this business for a minimum of five (5) years. All work must be performed in accordance with the National Plumbing Code, and all repair or replacement materials must be as originally manufactured or approved substitutes. The contractor, upon authorization by PENNDOT, must proceed within twenty four (24) hours of the authorization. All work must be completed within seventy two (72) hours of authorization. For all repair items requiring more than seventy two (72) hours completion, immediate notification to the Department is required.
In the event of an emergency, the contractor must be prepared to proceed with the work within two (2) hours of authorization by PENNDOT. The contractor must be able to perform emergency work on a 24-hour basis. The contractor must supply the Department with a phone number and contact person for a 24 hour callout.
Materials and Payment:
Upon award of the contract, the contractor is responsible for taking an inventory of all items at each facility. The inventory will serve as a guide for potential repair items required on each call out to the facility thereby reducing the number of visits required on individual callouts.
The cost of materials, parts or replacement equipment shall be invoiced at suppliers invoice price plus 15%. All labor and materials used for work performed must be documented on a “Conformation of Service” OS-501, supplied by PennDOT. This report in addition to any materials invoices and contractor invoices will serve as a basis for payment and shall be sent to the Comptroller’s Office for payment.
Commonwealth of PA-PO Inv.
78 Dist. 04
PO Box 69180
Harrisburg, PA 17106
Copies of all invoices and OS-501 forms must be sent to the District 4 Roadside Unit, 55 Keystone Industrial Drive, Dunmore, PA 18512. All material in excess of $200.00 will require approval by the District Roadside Specialist prior to purchasing.
When the service personnel depart the facility, they MUST record time of departure in the log book available in the rest area attendant’s office. Time of departure must be recorded at all times the service personnel leaves the facility, including but not limited to travel for parts or lunch hour.
The quoted hourly rates include all tools or any equipment necessary to perform the required work. PennDOT reserves the right to increase or decrease the number of hours on this contract as becomes necessary.
The contractor must have a call out number for each visit. Upon submitting his billing, each OS-501 form must designate for which call the repairs were based. In the event the work cannot be completed in one visit, the call out number shall be recurring until the work is completed under that call out. NO PAYMENT WILL BE MADE FOR TRAVEL TIME.
Repairs made without the authorization of the proper Department personnel are subject to non-payment. Prior to the effective date of the contract, the Department will provide a list of authorized personnel responsible for requesting repair work.
Safety Requirements:
All work shall be performed in a safe and orderly manner with minimum interference to person(s) using the safety rest area. The safety rest areas are available to the public on a 24-hour basis. Should the contractor require an interruption of service, the contractor must immediately notify the Department, prior to any work being performed. The contractor shall be aware of the latest Department of Environmental Protection (DEP) safety regulations when entering confined areas. When working in such areas, all precautions shall be taken as required by these regulations. The contractor shall comply with all State and Federal rules and regulations and to OSHA safety requirements.
Non-Compliance:
If, for any reason, the contractor fails to comply with the requirements of the contract, Section 108.09 of the PENNDOT Specifications, Form 408 shall prevail. In the event that any materials furnished by the contractor are found to be defective, unsuitable, or otherwise unacceptable, the materials shall be removed by the contractor and replaced with acceptable materials and installed anew to the satisfaction and approval of the District Roadside Specialist at the cost and expense of the contractor.
The contractor shall comply with the Steel Products Procurement Act refer to Attachment Index.
If for any reason the contractor fails to respond within the timeframe as outlined in these specifications, liquidated damages in the amount of $150.00 will be charged per occurrence. For three or more occurrences, the Department will find the contractor in non-compliance with the contract requirements. This action may result in immediate termination of the contract.