Humber, Ford & Stoke Prior

Group Parish Council

Council meeting, 17 January 2018

Report from the Responsible Financial Officer

(updated 15 Jan 2018)

1. Online banking

Online banking has been set up for the RFO to access the current account. The RFO is clarifying with Lloyds exactly how online access and authorisation for payments works, to ensure that this complies with our Financial Regulations before online access for councillors is set up.

2. Village Halls hire charges

The village halls are raising their hire charge to the Parish Council from £6 to £9 per hour from 2018. This is the first increase for over 10 years.

3. Report on income and expenditure against budget

Councillors are welcome to inspect the cashbooks and receipts prior to the meeting.

Budget item(s) / Budget
2017-18 / To date
(note 1) / Projected
2017-18 / Variance from budget

Income

1 / Precept / 8484.00 / 8484.00 / 8484.00 / 0
2 / Advertising in Parish Pump / 800.00 / 382.00 / 600.00 / -200.00
3 / Wayleaves / 3.00 / 3.06 / 3.06 / +0.06
4 / Savings account interest / 0.00 / 1.31 / 3.40 / +3.40
5 / VAT reclaimed from previous year / 1370.00 / 904.32 / 904.32 / -465.68
6 / Donations & miscellaneous income / 0.00 / 0 / 0.00 / 0
7 / Community Week fundraising / 300.00 / 221.45 / 221.45 / -78.55
8 / Lengthsman Scheme devolved funding / 2395.00 / 596.57 / 2395.00 / 0
Total Income / 13352.00 / 10592.71 / 12611.23 / -740.77

Expenditure

A / Clerk’s salary and expenses / 3610.00 / 2497.50 / 3580.00 / -30.00
B / Administration (stationery, copying, postage ) / 270.00 / 100.07 / 210.00 / -60.00
C / Insurance, audit, professional, subscriptions (2) / 1289.00 / 849.64 / 1397.64 / +108.54
D / Hire of Halls for meetings / 210.00 / 159.00 / 210.00 / 0
E / Parish Pump printing and postage / 1210.00 / 990.00 / 1210.00 / 0
F / Training and development / 335.00 / 130.00 / 150.00 / -185.00
G / Maintenance and Equipment (see note 3) / 450.00 / 321.00 / 522.00 / +72.00
H / Grants/Donations (inc Community week) / 230.00 / 30.00 / 30.00 / -200.00
I / Election costs / 0.00 / 0 / 0.00 / 0
J / Lengthsman work on highways and PROWs (4) / 4640.00 / 1770.00 / 4640.00 / 0
K / Special projects / 0.00 / 0.00 / 0.00 / 0
L / Community Week costs / 100.00 / 0 / 139.00 / +39.00
M / Reclaimable VAT on above / 1150.00 / 579.88 / 1657.00 / +507.00
Total Expenditure / 13494 / 7427.09 / 13745.64 / +251.64

Note 1: The above summary of expenditure include cheques for authorisation at the current meeting.

Note 2: The invoice for website hosting for both 2017 and 2018 has been invoiced in 2017-18.

Note 3: An additional £400 was budgeted for the electrical installation of a defibrillator at Risbury Village Hall, funded from reserves. Costs of this are projected to be slightly higher because the installation will be done in two stages so that the defibrillator could be commissioned without waiting for the phone box adoption.

Note 4: Although it is likely that expenditure on PROW maintenance will not be the full amount budgeted, any underspend would be balanced by a reduction in the grant income for this work.

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4. Bank Statements and Reconciliations

A bank reconciliation statement is prepared quarterly, as required by Financial Regulations. The statement for October-December will be tabled, and will be checked against bank statements and signed by Cllr Alan Bathurst.

5. Authorisation of payments

No cheques have been signed since the last meeting on 15 November 2017.

The following cheques are to be signed at the meeting:

Date / Payee / Voucher / Purpose / Cheque No. / £ / Statute authorising
17-01-17 / Mr PJ Brown / 103 / Clerk salary Oct-Dec / 719 / 832.50 / LGA 1972
s.111
17-01-18 / Mrs P Paxton / 104 / Parish Pump Feb & Mar, less paper supplied / 720 / 107.58 / LA 2011 s1. (GPC)
17-01-18 / Stoke Prior Village Hall / 105 / Hall hire 14 Dec / 721 / 12.00 / LGA 1972
s.111
17-01-18 / Humber Parish Room / 106 / Hall hire 17 Jan / 722 / 27.00 / LGA 1972
s.111
17-01-18 / Mr PJ Brown / 107 / Ryman invoice 31913 - stationery / 723 / 161.89 / LGA 1972
s.111
17-01-18 / BOSS / 108 / printing costs Apr-Dec 2017 / 724 / 72.17 / LGA 1972
s.111
17-01-18 / HALC / 109 / Invoice H100 - training courses / 725 / 156.00 / LGA 1972
s.111
17-01-18 / DC Gardening Services / 110 / invoice 325 – Lengthsman work / 726 / 576.00 / LGA 1972
s.101

Signature of Chairman approving ...... Date......

Philip Brown

Responsible Financial Officer

15 January 2018

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