HUD – MOVE-IN CERTIFICATION CHECKLIST
Final File scans and original hard copies should be in the following order (top to bottom). Do not Include Checklist.
Resident Name(s): / Unit Number:Document Manager:
HUD Move-In Documents Packet:If the property submits for preapprovals
50059 & TC-59hr Document: Scan and attach 50059, OneSite Certification Summary and Worksheet (TC-59hr)
File Preapproval Document: Scan and attach all other items listed below from Sections I-IV (as applicable to the household and property)
Final File Scan:All properties
20XX Resident Files: Scan and attach items below from Sections I-IVas applicable to the household and property after the 50059 and Lease including all attachments that have been signed by all parties.
I-Certification:
HUD 50059 & Initial Notice of Annual Recertification (Lease Amendment not required at move-in)
236 only: PHA Section 8 rental amounts distribution: Showing resident’s Rent & Subsidy Amounts, if applicable
OneSite “Certification Summary” & Applicant/Resident Worksheet (TC-59hr)
Housing Credit ONLY: Rental Amounts and Income Ranges
Applicant/Resident Interview (TC-59a[hr]), one for each adult, include emancipated minors
HUD 9887/9887a document package
Statement of Non-Employment and/or Zero Income (TC-19), if applicable
Verification of Student Status (TC-13), if applicable
Earned, Unearned, Exempt Income Verification(s), and other TC- income forms as relevant
Non-Receipt of Child Support and/or Alimony (TC-11a), if applicable
Asset Divestiture (TC-80hrt) and Asset Verification(s): (TC-15, TC-15a, TC-16, TC-16a, TC-47), as applicable
Full-time or Part-Time Student Eligibility (RS-24hr);Housing Credit ONLY: Student Eligibility form (TC-14t)
Child/Disability Care (TC-9hr), if applicable
Medical Expenses Forms (TC-36hr, 37hr, 38hr, 39hr, 40hr and 41hr), as applicable
Fact Sheet, EIV and you Brochure, Applying to HUD Housing (RS-1h), Resident Rights and Responsibilities, Include in file front page only with resident initials/date
Updated HUD-92006 Supplement to Application (RS-25h)
II- Household Identification: As applicable for all household members
Photocopies of Picture I/D for all persons 18 years of age and older, include emancipated minors
For every household member: Proof of Birth, Race and Ethnicity (TC-52h), Declaration of Citizenship (214 Review)
One of the following for every household member: Proof of SSN, Proof of ITIN, Valid for Work Only Number, or Alien Registration card. If none of these, Certification that a SSN Has Never Been Assigned (TC-6a).
Divorce Decree, Marital Separation form (TC-81),or Child Custody/Support Agreement, if applicable; Unborn Child Certification (TC-20), if
Applicable; S.A.V.E. information, if applicable
III-Rental Agreement: Include the Lease (RA-1h) in the “File Preapproval” scan when submitting for preapproval in Document Manager. Housing Credit ONLY: Also include Addendum to Apartment Rental Agreement (RA-29t)
Section 8 Contract Expiration Letter, if applicable
236 only: Full Housing Choice Voucher: (If applicable) Showing resident’s Rent & Subsidy Amounts and rental requirements
Photocopy of Deposit(s), Rent and Application fee money orders/checks with the applicable OneSite “Bank Deposit Details”, and, “Print List” of Resident and Deposit Ledgers. Properties with Online Payment Portals ONLY: Photocopy of the Payment Coupon.
HUD Model Lease (RA-1h), Guarantor of Lease (RA-5hr) if applicable
Management House Rules for Residents (RA-2 and MHR 1-14)
Move-In/Move-out Condition Form (RA-7) & Property Access Receipt and Agreement (RA-7a)
Live-in Aide Addendum (RA-13) If applicable
Pet/Assistive Animal Agreement (RA-3) If applicable
Disclosure of Information for Lead-Based Paint Hazards (RA-19) and Pamphlet, if applicable
Medical Marijuana Addendum (RA-65), New Mexico only
Electric/Gas Service Agreement (RA-42 & RA-44)Include proof of financial responsibility for utilities, Individually metered properties only
Release Authorization for Utility Bill Histories (RA-24hrt), ifsite has a utility allowance, If applicable
Owner Disclosure/Grievance/504 (RA-20hrt)
Addendum for Elderly Properties only (RA-1ha) [N/A for D.S. Shalom, Hibernian, or Chaparral Senior Housing]
Agreement to Pay Security Deposit (RA-8hr)
Violence Against Women (RA-14)
Crime Free Lease Addendum (RA-22), Albuquerque ONLY
Housing Credit ONLY: Addendum to Apartment Rental Agreement (RA-29t)
HUD 515/S8 ONLY (USDA Mortgage): Addendum to Apartment Lease [RA-28a (515-S8)] if applicable
IV – Application and other reports:
Application for Residency (RS-1hr), Original HUD-92006 Supplement to Application (RS-25h), Notice of Status of Application (RS-30hr), EIV Existing Tenant Search for all household members, Copy of Waitlist page showing households position and notes.
As applicable to the household: Disability Verification (for eligibility) (TC-8hr), Live-in Aide Affidavit (TC-48), Guarantor of Lease (RS-6)
Reasonable Accommodation Approval/Denial (RS-8) from Property Supervisor. Be sure that page 2 is completed and a copy is returned to your Supervisor within 30 days. Attach ALL relevant paperwork – work orders, etc.
Options for Applicants/Residents with Disabilities (RS-9), Verification of Need for Special Accommodation (RS-10)
All adult members including Guarantor of Lease: ScoreCard showing the final decision. Include “Print Activity” Also, ifthe final decision is “Approved with Conditions”: Include “View Decision” report to reflect authorized conditions of move in.
One per address, all adults: Housing Questionnaire(s) (RS-4) , 2-year prior history required
HUD Move-in Checklist (07/14)Page 1 of 1TC-60h