HRP Board Meeting Minutes
May 2, 2012
Page 2 of 2
HRP-MN Board Minutes
Date: May 2, 2012
Time: Called to Order 8:17 a.m.
Location – Twin Cities Orthopedics
Attendees:
Voting Board Members:· Connie Ginsbach, President
· Kim Strandlund, President Elect
· Joan Schafer, VP Public Relations
· Bianca Carr, VP Community Involvement (via phone)
· Donna Ploof, VP Membership
· Karen Gureghian, Past President
· Trish Jesperson, VP Diversity
· Susan Bjork, VP Member Services
· Cindy Davies – College Relations Chair / Voting Board members absent:
· Deb McGahey, VP Finance
Other Attendees – In Person
· Susan Allanson – SHRM Foundation Chair
· Carole Arndt – Networking Chair / Other Attendees via Conference Call
Susie Dircks - AVP Finance
Deb Pender – Programs Chair
HRP Board Meeting Minutes
May 2, 2012
Page 2 of 2
HRP Board Meeting Minutes
May 2, 2012
Page 2 of 2
Call to Order:
· Prior notice of meeting was sent to all board members
· Meeting called to order at 8:17 a.m.
Quorum:
· Quorum established at 8:18 a.m.
Review and Approval Minutes:
· A copy of the April Board meeting minutes were distributed prior to the meeting.
· Motion to approve the minutes by Donna Ploof, seconded by Susan Allanson – all in favor and motion carried.
President's Report:
· Approval of materials distributed for review prior to the board meeting:
o Membership Report
o Ewald Hours Report - we will review whether or not the Ewald hours increased last month due to the spring conference.
o Financials
Board Discussion(s):
· Discussion around our Fall Conference planning (Kim Strandlund):
o Of 150+ participants, 52 people participated in the post-conference survey.
o The majority of respondents indicated an interest in a full-day conference.
o 90% of respondents said they would attend the fall conference (if their schedule allowed).
o A conversation took place around whether or not we should more heavily promote the state SHRM conference (set to occur in the Rochester area), and opt for our organization to hold a smaller (networking/cocktail) event instead of a larger-scale conference. (Note: a concern was raised that not too many HRP-MN members were in attendance at the last state SHRM conference.)
o Possible topics for the fall conference may include:
§ Change in the employment landscape – however, with this as a possible topic, we need to be sure to avoid any political "sway".
§ How to build a pipeline of talent - we could have breakout sessions based on different industries.
§ A breakout session (or portion of the main agenda) may be geared toward a healthcare reform update. We could take a nuts and bolts approach to help educate attendees on how to "read between the lines" of the legislation.
§ EEOC/legal update? (Note: this may not be a good choice, as there are several other options for HR people to attend similar legal updates/forums.)
· June Membership Luncheon update (Deb Pender):
o Topic and agenda is set; the session will focus on employing veterans and how to tap into this resource as a great talent source.
o Speakers to include: Annette Kuyper (Director of Military Outreach for the MN National Guard), Barb O’Reilly (Director of Employment and Women Veteran Programs for the MN Department of Veterans Affairs) and Marvin Hamilton (HR Director at Target).
o It was discussed that this luncheon should be advertised to a broader audience... i.e., Kare 11, Manufacturer's Alliance?
o The idea was raised that we might consider inviting a non-profit organization (with a focus on putting veterans to work) to host a booth at this luncheon.
· Connie presented the idea of hosting a free webinar for members around the topic of Class Act and the ramifications on long-term care.
o Focus would be "informative" only (no sales pitch for any company/services vendor); topics would include: what are the benefits of long-term care, how to plan appropriately for it, why younger people may want to evaluate this type of care, etc.
o Participants would earn 1 HRCI credit.
o This could be done as a "trial" webinar; we would then evaluate whether we want to offer future webinars (i.e., quarterly).
o Any advertising related to webinars would be handled via the HRP website.
· Membership Growth and Retention ideas:
o We are up to 298 members (goal = 300).
o Hosting conferences seems to help us boost our membership.
o In the future, should we give vendors a list of attendees? This has previously been against our policy, but we may want to reassess.
o At conferences, attendees are not given a "draw" to visit the vendor booths. This has raised vendor complaints. An idea was raised that only those who visit a vendor's booth may be entered into any related raffle/drawings on behalf of that vendor.
o We determined that we will 1.) promote the vendor booths more during break times, 2.) encourage the vendors to get more creative with their booths and ways of attracting visitors.
o The group voted that we are in favor (pending bi-law research) of giving paid vendors at future conferences a list of conference attendee contact details.
· Golf outing Update (Bianca Carr)
o The event is all set for Thursday July 26th.
§ Location = Braemar Country Club
§ Golf from 2-5 p.m (9-hole scramble); dinner at 5:30 p.m. (buffet style)
§ Same price and caterer as last year.
o Charity will once again be the At-Home Group, which has recently changed their name to Small Sums.
o Bianca asked for board help in reaching out to previous sponsors to obtain commitments for this year's event.
o A discussion was held regarding a drawing for SHRM Foundation at the golf outing. Tickets for the drawing would be sold for $2/each or 3 for $5. 50% of the dollars collected goes to the ticket drawn and the other 50% goes to the SHRM Foundation on behalf of HRP-MN.
Action Items:
· Determine of Maureen will chair the Fall Conference.
· Joan and Deb will work together on enhancing the advertising efforts for the June Membership Luncheon.
· Deb and Connie will work on a plan for offering a trial webinar.
· Connie will review the bi-laws to get more details on the regulations around distributing member or conference participant lists to vendors.
Next Board Meeting: Wednesday June 6th, 8:00 – 9:30 a.m.
Twin Cities Orthopedics
4200 Dahlberg Drive, Suite 300
Golden Valley, MN 55422
Office: (952) 345-7724| Fax: (952) 345-7751
The conference phone number is:
Dial 1-877-820-7831
At the prompt, enter: *4493260*