HRMS User Call Meeting Notes

August 14, 2017

10:00 am CDT

Call in: 1-701-328-1601 (or 8-1601 for 5-digit dialing)

Passcode: 65073#

Attendees:

BSC

DCB

DSU

LRSC

MaSU

MiSU

NDSCS

NDSU

UND

VCSU

CTS

NDUS

Absent:

WSC

CTS Updates

  • Health Wellness Credit – The most recent upload was for the month of June. The upload scheduled for August 22nd is for July. Going forward, the 15th of the month will be the target date for uploads. CTS will have campuses run a query so campus information can be verified prior to the upload.
  • ACA Reimbursement –Campus reimbursements for FY17 are complete.
  • ND HEUG Conference
  • Please register if planning to attend the conference.
  • Power point presentations will be available for employees unable to attend.
  • There will be a “Birds of a Feather” meeting.
  • Planned Sessions
  • Retro Distribution
  • Contract Pay
  • Absence Management
  • Time and Labor
  • Onboarding and Terms
  • Core HR
  • Security
  • October 10th Pay Confirm – It is possible this date will change to October 9th to enable payroll employees to attend the Query Writer meeting on October 10th. Most campuses are in favor of moving the date.
  • Submit a Ticket– CTS is asking campuses to file tickets earlier in the pay cycle when possible. When tickets are filed on pay confirm dates, pay confirm can be delayed.

Update on Security for W-2 viewing access period discussion from last meeting

  • Information will be shared on the next user call.

Campus Community User Group Update

  • No report at this time.

FSA and HSA Clarification

  • Campuses were asked if any were using the Limited FSA for employees enrolled in the High Deductible Health Plan.

Retirement – Dual Membership

  • Dual membership process/forms was discussed.

How do you have athletic coaches set up when they are faculty and a coach or staff and a coach?

  • Campuses shared how they set up coaches when they also have faculty or staff duties.

Question on CAFR Report

  • Faculty termed on 5/15 but continue benefits through August do cause discrepancies on the CAFR Detail and turnover reports. Campuses reported on the manual adjustments being made for accurate reporting. It was suggested to look at a possible fix to avoid having to make these adjustments.

Other

Recent updates from CTS

  • Leave balances have been removed for the paycheck.
  • The “SAVE” button has been removed from the timesheets.
  • Termed employees will only show for 30 days when using the “Get Employees” feature.
  • Performance time has improved on the timesheet.
  • Stay tuned for more improvements.

Onboarding/I9 Process

  • Is it possible for the I9 verification process to be available sooner in the on-boarding process? CTS reported the I9 information has to be added in Job data for the verification process to work.

Leave on Paychecks

  • Leave balances are still showing on paper copy checks.