HRMR Agency Reporting Survey

Section1:Introduction

Purpose:TheannualHRManagementReportmeasuresandmonitorsthestate’sworkforcemanagement practices.AkeycomponentofthisprocessistheAgencyHRManagementReportprocess.Thissurvey replacestheAgencyHRMReport(MSWordorPDFversion)usedinprioryears.

Howwillthisinformationbeused?

AgencyresponseswillbeusedbyOFMStateHumanResources,HRgovernanceandcommunitygroups, andstatewideandagencyleaderstoidentifyandanticipateHRmanagementissues,assessprogress towardkeystatewideinitiatives,enabledata-drivenHRmanagementstrategies,andimproveprocesses andrecognizeHRmanagementsuccesses.

Whoshouldcompletethesurvey?

ThissurveyshouldbecompletedbyanagencyHRmanagerordesignee.Additionalstaffmaybeincluded inpreparingresponses,andreviewwithleadershipisencouraged.Pleasesubmitonlyoneresponseper agency.

Whatinformationshouldyouconsider?WestronglyrecommendthatyouusetheStatewideHR ManagementReport(xlsformat)foryouranalysis.Otherdatasourcestoconsiderinclude,butarenot limitedto,youragency’sEmployeeEngagementSurveyresultsandExitSurveyresults.

Howlongwillittaketocompletethesurvey?

Thesurveyincludesupto72questionsandshouldtakeapproximately1-2hourstocomplete(e.g.,data entry)withadvancedpreparation.Toprepare,youwillneedtospendadditionaltimeresearchingstrategies, analyzingdata,anddraftingyourresponses.Theexactamountoftimeneededforthispreparationwillvary basedonanumberoffactors,suchasthesizeandcomplexityofyouragencyandyourfamiliaritywiththe dataandyouragency’sstrategies.Weencourageyoutobeginworkonyouragencyreportingassoonas possibletoallowsufficienttimeforresearch,analysis,drafting,andinternaldiscussions/reviews.Please submitacompleteresponseforyouragency,includingresponsestoallrequiredquestionsmarkedwithan asterisk(*).

Toprepareresponsesinadvance,werecommendusingtheeditablePDFversionofthesurveythatwas sentviaemailwiththesurveylink.Due to limitations with the SurveyMonkey tool, you will not be able to start a survey, leave it, and then re-enter to complete your response. Therefore, you should plan to submit your agency’s SurveyMonkey response in one sitting after preparing responses in advance using the PDF version.YouwillbeabletocopyandpastefromyourfinalPDFversionintothe textandcommentboxesinSurveyMonkey.

Whoshouldyoucontactwithquestionsorforassistance?

Forgeneralquestionsaboutreporting,contactMelissaWidemanat(360)407-4130or .

Forquestionsaboutthesurveyorfortechnicalassistance,contactJosephRingoldat(360)407-4144 .

1 | Page

HRMR Agency Reporting Survey

Section2:AgencyInformation

*1.Which agency is this report for?

*2.AgencycontactfortheHRManagementReport:

Name

Title/Role

EmailAddress

PhoneNumber

1 | Page

HRMR Agency Reporting Survey

Section3:WorkforceStrategies

Thissectionasksaboutthekeyworkforce-relatedstrategieswithinyouragency.Itprovidesan opportunitytosharesuccesses,anticipatedchallengesorareasofrisk,andworkforcestrategies andgoals.Tocompletethissection,itishighlyrecommendedthatyouusetheFY2016Statewide HRManagementReport(xlsformat)asatoolforanalysis.

Tip:Sinceemployeeperformancemanagement,employeeengagement/employerofchoice,modern workenvironment,affirmativeaction,veteransandpersonswithdisabilitiesstrategiesarecovered inlatersectionsofthissurvey,itisnotnecessarytohighlightthosestrategiesinthissection.

WorkforceStrategies:ReflectingonFY16

What were the key workforce strategies your agency used in FY16?

Examples:

  • Problem/opportunitiesaddressed:AbilitytoattractqualifiedITworkers
  • Strategiesused:CreatedapilotinternshipprogramtoincludeITinternshipstodevelopthetalentpoolandpromoteapositiveperceptionofstateemployment.
  • Successes/whatworked:Asaresultofthepilot,ouragencywasabletofill5of23vacantITpositionswithpeoplewhohadsuccessfullycompletedtheinternshipprogram.
  • Challenges/lessonslearned:WhiletheinternshipprogramhashelpedwiththerecruitmentofITS2sandITS3s,itremainsachallengetofindqualifiedtalentforseniorlevel/expertpositions.

*3.Problems/opportunitiesaddressed:

*4.Strategiesused:

Results:

*5.Successes/whatworked:

*6.Challenges/lessonslearned:

1 | Page

HRMR Agency Reporting Survey

WorkforceStrategies:PlanningforFY17

*7.Whatarethekeyworkforcechallengesand/orareasofriskforyouragencyinFY17?

Examples:

  • Abilitytoattractandretaincriticaltalentinauditorpositions.
  • Identificationanddevelopmentofpotentialfutureleaders.

*8.Whatstrategiesdoyouintendtousetoaddressthesechallengesand/orrisksinFY17?

Example:

  • Developandimplementleadershipsuccessionprogram.

1 | Page

HRMR Agency Reporting Survey

Section4:EmployeePerformanceManagement

Thissectionmeasuresthelevelofcommitmenteachagencyandtheenterprisehasinbuildinga culturethatlinksindividualperformancetoorganizationgoalsandperformancemeasures.

EmployeePerformanceManagement:CompletionNumbers

Totalnumberofemployeesmeasuredshouldincludeemployeesthatarerequiredtohavecurrent position/competencydescriptions,performanceexpectationsandperformanceevaluations,including permanentWMSandWGSemployees.

*9.Employeeswithcurrentposition/competencydescriptions:

Numbercompleted:

Totalemployees measured:

*10.Employeeswithcurrentperformanceexpectations/individualdevelopmentplans:

Numbercompleted:

Totalemployees measured:

*11.Employeeswithcurrentperformanceevaluations:

Numbercompleted:

Totalemployees measure:

1 | Page

HRMR Agency Reporting Survey

EmployeePerformanceManagement-Forms

Thispageasksabouttheformsandsystemsyouragencyusestosetperformanceexpectationsand evaluateperformance.Thestandardstatewideforms,pre-approvedalternates,andinformationaboutthe alternativePDPapprovalprocessareavailable here.

*12.Whichformsdoesyouragencyuseforemployeeperformanceexpectationsandevaluations?

☐StandardapprovedstatewidePDPforms

☐StandardapprovedstatewidealternatePDPforms

☐AnOFM-approvedalternatePDPform(electronicsystemorpaper)

☐Other(pleasedescribe):

13.WhatformatdoyouuseforyourapprovedalternatePDPform?

☐Paperforms

☐Electronicsystem

☐Other(pleasedescribe):

1 | Page

HRMR Agency Reporting Survey

EmployeePerformanceManagement:Strategies

Thispageasksaboutstrategiesformanagingemployeeperformance,includinguseofinterimreviews.

*14.Doesyouragencyrequiretheuseofinterimreviews?

☐Yes

☐No

☐Other(pleasedescribe):

15.Whatistherecommendedfrequencyofyouragency’sinterimreviews?

☐Once a year (in addition to annual review)

☐Quarterly

☐Monthly

☐Once every two weeks

☐Other (please describe):

1 | Page

HRMR Agency Reporting Survey

16.Ifyouragencyhasanysuccessfulemployeeperformance managementstrategiestoshare, pleasedescribethembelow:(Optional)

1 | Page

HRMR Agency Reporting Survey

Section5:EmployeeEngagementSurvey/EmployerofChoice

Thissectionmeasuresthelevelofagencycommitmenttoimprovingemployeeengagementandas anemployerofchoice

EmployeeEngagementSurvey/EmployerofChoice:ReflectingonLastYear’sSurvey(Fall2015)

ReflectonanimprovementstrategyyouragencytriedinresponsetotheFall2015surveyandsharethe results.

TellusaboutoneimprovementstrategyyouragencytriedinresponsetotheFall2015survey,what happened,andwhatyoulearned.

Example:

  • Problem/opportunity addressed: Our agency focused on improving the percent of positive responses to the question 'I receive clear information about changes being made within the agency.'
  • Strategy used: We started weekly director's messages and quarterly employee forums to relay important information to employees that were also broadcast to field staff.
  • How you measured success: We measured success based on follow up surveys to forumparticipants. We also measured success by looking at the change in the percent positive score to this question from the prior year's results.
  • Successes/what worked: These surveys indicated that employees felt informed about agency changes. In addition, we improved our percent positive score to this question by 3% from 2014 to2015.
  • Challenges/lessons learned: Some remote staff reported technical difficulties receiving the broadcasts.
  • Other information/comments (optional): None

*17.Problem/opportunityaddressed:

*18.Strategyused:

1 | Page

HRMR Agency Reporting Survey

*19.Howyoumeasuredsuccess:

*20.Successes/whatworked:

*21.Challenges/lessonslearned:

22.Otherinformation/comments:(optional)

1 | Page

HRMR Agency Reporting Survey

EmployeeEngagementSurvey/EmployerofChoice:PlanningfortheNextSurvey(Fall2016)

Thenextsetofquestionsasksaboutthefocusareasandimprovementstrategiescurrentlyunderwayin youragencyinadvanceoftheFall2016survey.

*23.Whichsurveyquestionscore(s)isyouragencyfocusedonimprovingleadinguptotheFall2016 survey?(Checkallthatapply)

☐I have the opportunity to give input on decisions affecting my work.

☐I receive the information I need to do my job effectively.

☐I know how my work contributes to the goals of my agency.

☐I know what is expected of me at work.

☐I have opportunities at work to learn and grow.

☐I have the tools and resources I need to do my job effectively.

☐My supervisor treats me with dignity and respect.

☐My supervisor gives me ongoing feedback that helps me improve my performance.

☐I receive recognition for a job well done.

☐We are making improvements to make things better for our customers.

☐A spirit of cooperation and teamwork exists in my workgroup.

☐I know how my agency measures its success.

☐My agency consistently demonstrates support for a diverse workforce.

☐I receive clear information about changes being made within the agency.

☐I am encouraged to come up with better ways of doing things.

☐We use customer feedback to improve our work processes.

☐In general, I'm satisfied with my job.

☐N/A – We are not focusing on improving survey scores.

☐Other (such as agency-added questions). Please describe below:

1 | Page

HRMR Agency Reporting Survey

*24.Whichofthefollowingstrategiesisyouragencyparticipatingintoimproveemployeeengagement leadinguptotheFall2016survey?Thesestrategiesmaybenewtoyouragency,oracontinuation/adjustmentofpriorstrategies.

☐Implementingstatewideleadershipcompetencieswithinyouragency

☐Participatingindevelopmentofredesignedsupervisor101training(“LeadingOthers”)

☐EncouraginguseoftheHREmployeeEngagementToolkitbyHRpractitioners

☐Improvingsurveyoutreach/responseratesforOctober2016survey

☐SendingemployeestoLeanproblem-solvingtraining

☐SendingleaderstoLeanleadercoachingtraining

☐Participatinginthedevelopmentofastatewideemployeevalueproposition

☐ParticipatingasamemberoftheEmployerofChoiceCommittee(anHRgovernancegroup)

☐UsingLeanprinciplesandtoolstoimproveemployeeengagement(examples:A3thinking,rootcauseanalysis,PDCAcycles, mini-experiments,etc.)

☐N/A–Wearenotparticipatinginanyofthesestrategies

WhatotherstrategiesisyouragencyusingtoimproveemployeeengagementleadinguptotheFall2016 survey?Provideoneexamplethatcoverstheareaslistedbelow.

*25.Problem/opportunitybeingaddressed:

*26.Strategiesused:

*27.Howyouwillmeasuresuccess:

1 | Page

HRMR Agency Reporting Survey

*28.Anticipatedresults:(whatimprovementdoyouexpecttosee,bywhen,etc.)

*29.WhoisyouragencypartneringwithtomakeimprovementsleadinguptotheFall2016survey?(Check allthatapply)

☐Agency executives

☐Agency managers and supervisors

☐Agency employees

☐Agency Lean advisor and/or practitioners

☐Agency Human Resources managers and staff

☐Union representatives

☐Employer of Choice Committee

☐OFM State HR Results WA

☐Department of Enterprise Services

☐External consultants/vendors

☐N/A – We are not partnering with others on this work

☐Other (please describe)

1 | Page

HRMR Agency Reporting Survey

Section6:ModernWorkEnvironment

Executive Order 16-07. Building a Modern Work EnvironmentwasissuedbyGov.lnsleeonJune3,2016.Itsupersededtheprior ExecutiveOrder14-02,ExpandingTelework andFlexibleWorkHoursPrograms.

ModernWorkEnvironment:AgencyContacts

*30.AgencycontactimplementingthisExecutiveOrder:

Name

Title/Role

EmailAddress

PhoneNumber

1 | Page

HRMR Agency Reporting Survey

ModernWorkEnvironment:ReflectingonFY16

*31.PleasedescribeanystrategiesyouragencyworkedoninFY16toimproveteleworkandflexiblework participation,enablemobilework,and/orimprovework-spaceutilization.Includesuccessesandlessons learned,ifapplicable.

Example:

Ouragencyhasallowedemployees,asappropriate,toworkflextimeschedulesandmanywork compressedschedules.Theseoptionsaremorelimitedwithincustomerfacingpositionslikesales,

humanresources,andcustomerserviceoffers.

*32.Whatarethetopbarrierstoachievingthegoalsofthisexecutiveorder?Pleasedescribe.

Example:

Ouragencydoesnothavefullytrainedbackupsforallpositions,andoneoftheagency'scriteriafor allowingforateleworkorflexscheduleistheavailabilityofsuchabackup.

1 | Page

HRMR Agency Reporting Survey

ModernWorkEnvironment:PlanningforFY17

33.PleasedescribeanystrategiesyouragencyintendstoworkoninFY17toimplementthisexecutive order,ifknownatthistime.

Example:

In2017,ouragencywillexpandtechnicalsupportfortheirtelecommutingemployees.

1 | Page

HRMR Agency Reporting Survey

Section7:AffirmativeActionEmploymentPlan

ThissectionassessescompliancewiththerequirementsofExecutive Order 12-02, WorkforceDiversity and Inclusion.

AffirmativeActionEmploymentPlan:AgencyContactsandPolicies

*34.AgencycontactforAffirmativeActionEmploymentPlan:

Name

Title/Role

EmailAddress

PhoneNumber

*35.HasyouragencysubmittedacopyofitsAffirmativeActionpolicytoOFMStateHR?Policiesshouldbe senttobyOctober12,2016.

☐Yes

☐No

1 | Page

HRMR Agency Reporting Survey

AffirmativeActionEmploymentPlan:ReflectingonFY16

*36.OnwhichjobgroupsdidyouragencyfocusitsrecruitmentandretentioneffortsinFY16?

JobgroupsareusedforAffirmativeActionreportingaswellastheWorkforceGapsDashboards.Toseea cross-walkofthejobclassesbyjobgroup,clickhere.(Checkallthatapply)

☐Office and Clerical

☐Officials and Administrators

☐Paraprofessionals

☐Professional - Administrative

☐Professional – Auditor

☐Professional - Budget and Accounting

☐Professional - Claims Adjudicator

☐Professional - Communications and Marketing

☐Professional - Engineering

☐Professional - Human Resources

☐Professional - Insurance Business Services

☐Professional – Investigator

☐Professional - IT Professional

☐Professional - Legal

☐Professional - Licensing and Regulation

☐Professional - Medical

☐Professional - Natural Resources

☐Professional - Public Health

☐Professional – Safety

☐Professional - Science

☐Professional - Social Services

☐Professional - Tax

☐Professional Protective Service Workers

☐Service-Maintenance

☐Skilled Craft Workers

☐Technicians

☐N/A – We did not focus on recruitment or retention of employees in specific job groups

☐Other (please describe)

1 | Page

HRMR Agency Reporting Survey

*37.Onwhichprotectedcategoriesofemployeesdidyouragencyfocusitsrecruitmentandretentionefforts inFY16?(Checkuptothreechoices.)

☐Women

☐AmericanIndianorAlaskanNative

☐Asian/Pacific Islander

☐Black or African American

☐Hispanic or Latino

☐N/A–Wedidnotfocusonrecruitmentorretentionofemployeesinprotectedcategories

☐Other(pleasedescribe)

*38.WhichofthefollowingstrategiesdidyouragencyparticipateinduringFY16?

☐Sent postings to targeted external professional /community organization(s)

☐Sponsored /participated in events sponsored by targeted external professional /community organization(s)

☐Sponsored internal employee resource group that assists with recruitment/retention

☐N/A – We did not participate in any Affirmative Action strategies

☐Other (please describe)

1 | Page

HRMR Agency Reporting Survey

39.PleaseprovideanyadditionaldescriptiveinformationaboutyourpaststrategiesforFY16.(Optional)

Example:

OuradditionalFY16strategywasforagencyrecruitingstafftomeetwithcurrent African-American financialprofessionalsintheagencytodiscussandidentifyrecruitingsourcesandstrategiesby January1,2016.

WhatweretheresultsofthestrategiesusedinFY16?

Example:

Successes/whatworked:Asaresultofthemeetingsbetweenrecruitersandstaff,several improvementstotherecruitingprocesswereimplemented,includingtwoadditionalprofessional associations/networks(NationalBlackMBAAssociationandtheNationalAssociationofBlack Accountants)touseasapplicantpools.Agencyrecruitingstaffdistributedallavailablefinancial professionaljobstotheseorganizations,resultingina20percentincreaseinthepercentofAfrican- Americanapplicantsanda15percentincreaseinthepercentofAfrican-Americanhiresforthese positionsfromFY15toFY16.

Challenges/lessonslearned:Duetootherworkloadpriorities,itwasdifficulttoschedulemeetingswith staff.Asaresult,ittooklongerthanexpectedtoidentifyandimplementimprovements,whichwere

completedbyMarch2016.

40.Successes/whatworked:

41.Challenges/lessonslearned:

1 | Page

HRMR Agency Reporting Survey

42.Whodidyouragencypartnerwithonthiswork?

☐Other employers (e.g., another agency with a similar workforce)

☐Other government agency (e.g., Hispanic affairs commission)

☐Other community based organizations (e.g., Black Chamber of Commerce)

☐Targeted professional organizations (e.g., Society of Women in Engineering)

☐Other organization(s)

☐N/A – We did not partner with anyone on this work

43.Pleaselistthenamesoftheorganizationswithwhichyoupartnered.

1 | Page

HRMR Agency Reporting Survey

AffirmativeActionEmploymentPlan:PlanningforFY17

*44.OnwhichjobgroupsdoesyouragencyplantofocusitsrecruitmentandretentioneffortsinFY17?

JobgroupsareusedforAffirmativeActionreportingaswellastheWorkforceGapsDashboards.Toseea cross-walkofthejobclassesbyjobgroup,clickhere.(Checkallthatapply)

☐Office and Clerical

☐Officials and Administrators

☐Paraprofessionals

☐Professional - Administrative

☐Professional – Auditor

☐Professional - Budget and Accounting

☐Professional - Claims Adjudicator

☐Professional - Communications and Marketing

☐Professional - Engineering

☐Professional - Human Resources

☐Professional - Insurance Business Services

☐Professional – Investigator

☐Professional - IT Professional

☐Professional - Legal

☐Professional - Licensing and Regulation

☐Professional - Medical

☐Professional - Natural Resources

☐Professional - Public Health

☐Professional – Safety

☐Professional - Science

☐Professional - Social Services

☐Professional - Tax

☐Professional Protective Service Workers

☐Service-Maintenance

☐Skilled Craft Workers

☐Technicians

☐N/A – We did not focus on recruitment or retention of employees in specific job groups

*45.Onwhichprotectedcategoriesofemployeesdoesyouragencyintendtofocusitsrecruitmentand retentioneffortsinFY17?

☐Women

☐American Indian or Alaskan Native

☐Asian/Pacific Islander

☐Black or African American

☐Hispanic or Latino

☐N/A – We do not plan to focus on recruitment or retention of employees in protected categories

☐Other (please desribe)

*46.WhichofthefollowingstrategiesisyouragencyparticipatinginduringFY17?

☐Sending postings to targeted external professional / community organization(s)

☐Sponsoring / participating in events sponsored by targeted external professional / community organization(s)

☐Sponsoring internal employee resource group that assists with recruitment/retention

☐N/A – We do not plan to participate in any Affirmative Action strategies

☐Other (please describe)

47.PleaseprovideanyadditionaldescriptiveinformationaboutyourplannedstrategiesforFY17.(Optional)

48.WhoisyouragencypartneringwithtocompletethisworkinFY17?

☐Other employers (e.g., another agency with a similar workforce)

☐Other government agency (e.g., Hispanic affairs commission)

☐Other community based organizations (e.g., Black Chamber of Commerce)

☐Targeted professional organizations (e.g., Society of Women in Engineering)

☐Other organization(s)

☐N/A – We do not plan to partner with anyone on this work

49.Pleaselistthenamesoftheorganizationswithwhichyouplantopartner.

1 | Page

HRMR Agency Reporting Survey

Section 8: Veterans Employment Plan

SectionDescription:ThissectionassessescompliancewiththerequirementsofExecutive Order

13-01, Veterans Transition Support.

VeteransEmploymentPlan:AgencyContacts

*50.AgencycontactforVeteransEmploymentPlan:

Name

Title/Role

EmailAddress

PhoneNumber

1 | Page

HRMR Agency Reporting Survey

VeteransEmploymentPlan:ReflectingonFY16

*51.WhichofthefollowingstrategiesdidyouragencyparticipateinduringFY16?(Checkallthatapply)

☐NorthwestEdge

☐WashingtonStateVeteransFellowshipProgram

☐StatewideVeteransEmployeeResourceGroup

☐Agency-SpecificVeteransEmployeeResourceGroup

☐WaTechITInternshipProgram

☐EmploymentSecurityJobPosting

☐CamotoCommerce

☐N/A–WedidnotparticipateinanyVeteransstrategies

☐Other(pleasedescribe)

WhatweretheresultsofthestrategiesusedinFY16?

Examples:

  • Successes/whatworked:InFY16,weparticipatedintheWashingtonStateVeteransFellowshipProgram.Asaresult,wewereabletohiretwoveteransfromtheprogram.
  • Challenges/lessonslearned:Wehadonefellowdropoutoftheprogramacoupleweeksinasa resultofbeingrecruitedbyanotheremployer.

52.Successes/whatworked:

53.Challenges/lessonslearned:

1 | Page

HRMR Agency Reporting Survey

54.PleaseprovideanyadditionaldescriptiveinformationaboutyourpaststrategiesforFY16.(Optional)

55.Whodidyouragencypartnerwithonthiswork?(Checkallthatapply)

☐Other employers (e.g., another agency with a similar workforce)

☐Other government agency (e.g., Employment Security Department/WorkSource)

☐Other community based organizations (e.g., Rally Point 6)

☐Targeted professional organizations (e.g., Telecommunications Industry Association – US TechVets)

☐Other organization(s)

☐N/A – We did not partner with anyone on this work

56.Pleaselistthenamesoftheorganizationswithwhichyoupartnered.

1 | Page

HRMR Agency Reporting Survey

VeteransEmploymentPlan:PlanningforFY17

*57.WhichofthefollowingstrategiesisyouragencyparticipatinginduringFY17?(Checkallthatapply)

☐NorthwestEdge

☐WashingtonStateVeteransFellowshipProgram

☐StatewideVeteransEmployeeResourceGroup

☐Agency-SpecificVeteransEmployeeResource

☐Group WaTechITInternshipProgram

☐EmploymentSecurityJobPosting

☐CamotoCommerce

☐N/A–WedonotplantoparticipateinanyVeteransstrategies

☐Other(pleasespecify)

58.PleaseprovideanyadditionaldescriptiveinformationaboutyourplannedstrategiesforFY17.(Optional)

59.WhoisyouragencypartneringwithtocompletethisworkinFY17?

☐Otheremployers(e.g.,anotheragencywithasimilarworkforce)

☐Othergovernmentagency(e.g.,EmploymentSecurityDepartment/WorkSource)

☐Othercommunitybasedorganizations(e.g.,RallyPoint6)

☐Targetedprofessionalorganizations(e.g.,Telecommunications IndustryAssociation–USTechVets)

☐Otherorganization(s)

☐N/A–Wedonotplantopartnerwithanyoneonthiswork

1 | Page

HRMR Agency Reporting Survey

60.Pleaselistthenamesoftheorganizationswithwhichyouplantopartner.

1 | Page

HRMR Agency Reporting Survey

Section9:DisabilityEmploymentPlan

ThissectionassessescompliancewiththerequirementsofExecutive Order 13-02, Improving

Employment Opportunities for People with Disabilities in State Employment.

DisabilityEmploymentPlan:AgencyContacts

61.AgencycontactforDisabilityEmploymentPlan:

Name

Title/Role

EmailAddress

PhoneNumber

1 | Page

HRMR Agency Reporting Survey

DisabilityEmploymentPlan:ReflectingonFY16

*62.WhichofthefollowingstrategiesdidyouragencyparticipateinduringFY16?(Checkallthatapply)

☐Disability Data Cleanup / Employee Resurvey

☐Supported Employment in State Government Program

☐DVR Talent Acquisition Portal

☐Employment Security Job Posting

☐Disability Equity Index (DEI) Self-Audit

☐N/A – We did not participate in any strategies for employment of persons with disabilities

☐Other (please describe)

WhatweretheresultsofthestrategiesyouragencyusedinFY16?

Examples:

  • Successes/whatworked:InFY16,wefocusedonimprovingthelowapplicationrateforpersonswith disabilitiesbypostingallagencyvacanciesintheTalent AcquisitionPortal(TAP)populatedwith vocationalRehabilitationclientsofDVRandDSB.Thisprocessalsoincludedaquarterlyreviewof applicantpoolstoassesswhetherthisincreasedthepercentageofapplicantswithdisabilities,aswell asworkingwithaDVRSupportedEmploymentSpecialisttofillopenpositions.Thesechanges contributedtoa7percentincreaseinnewhireswithdisabilitiesfromFY15toFY16.
  • Challenges/lessonslearned:Wecontinuetofacechallengeswithapplicantself-disclosureandsuspectthepercentofapplicantswithdisabilitiesishigherthanthepercentreported.

63.Successes/whatworked:

64.Challenges/lessonslearned:

1 | Page

HRMR Agency Reporting Survey

65.PleaseprovideanyadditionaldescriptiveinformationaboutyourpaststrategiesforFY16.(Optional)

66.Whodidyouragencypartnerwithonthiswork?(Checkallthatapply.)

☐Other employers (e.g., another agency with a similar workforce)

☐Other government agency (e.g., Employment Security Department/WorkSource)

☐Other community based organizations (e.g., Rally Point 6)

☐Targeted professional organizations (e.g., Telecommunications Industry Association – US TechVets)

☐Other organization(s)

☐N/A – We did not partner with anyone on this work

67.Pleaselistthenamesoftheorganizationswithwhichyoupartnered.

1 | Page

HRMR Agency Reporting Survey

DisabilityEmploymentPlan:PlanningforFY17

*68.WhichofthefollowingstrategiesisyouragencyparticipatinginduringFY17?(Checkallthatapply)

☐Disability Data Cleanup / Employee Resurvey

☐Supported Employment in State Government Program

☐Employment Security Job Posting

☐Disability Equity Index (DEI) Self-Audit

☐N/A – We do not plan to participate in any strategies for employing people with disabilities

☐Other (please describe)

69.PleaseprovideanyadditionaldescriptiveinformationaboutyourplannedstrategiesforFY17.(Optional)

70.WhoisyouragencypartneringwithtocompletethisworkinFY17?(Checkallthatapply)

☐Other employers (e.g., another agency with a similar workforce)

☐Other government agency (e.g., Employment Security Department/WorkSource)

☐Other community based organizations (e.g., Rally Point 6)

☐Targeted professional organizations (e.g., Telecommunications Industry Association – US TechVets)

☐Other organization(s)

☐N/A – We do not plan to partner with anyone on this work

71.Pleaselistthenamesoftheorganizationswithwhichyouplantopartner.

1 | Page

HRMR Agency Reporting Survey

Section10:HRMReportFeedback

72.Please provideanyfeedback ontheagencyreporting process forthisyear'sHRManagementReport. (Optional)

1 | Page

HRMR Agency Reporting Survey

ThankYou!

You'vereachedtheendoftheHRMRAgencyReportingSurvey.Thanksfortakingthetimetorespond!For moreinformation,seeour HRM Report site.

1 | Page