POST TITLE:
Library Assistant (Part-time) Fixed Term until 24 June 2016 / REFERENCE: RBC269.15
DATE COMPILED: June 2015
PAY BAND: 2 / HOURS: 14 hours a week (term-time)
(2 shifts (Weekdays) 1.00 - 7.00pm;
Alternate Saturdays 12.00 – 4.00pm)
Two shifts (Weekdays) 1.00-7.00pm for four weeks in September.
Extended opening hours (until 8.30pm) up to 6 weeks per year (on a schedule to be agreed).
WEEKS PER YEAR: September – June
(with breaks over Christmas and Easter when annual leave should be taken).
AREA OF WORK: LIBRARY
LINE MANAGER: ASSISTANT LIBRARIAN
SUMMARY OF ROLE PURPOSE:
To assist in providing an efficient and effective customer-focused library service responding to the academic needs of staff, students and other library users;
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Participate in the day-to-day operation of the library counter, operating the library management system to issue, discharge and renew items, and perform other desk duties.
Assist library users with their use of ICT facilities within the library, handling basic enquiries and assisting users with their access to and use of online library resources.
Carry out daily shelving and shelf-tidying to ensure items are available in the correct place and that the library is clean and tidy.
Assist in the collection management functions of the library including the receipt of orders, processing of new items, mending and repair of existing items, and other stock maintenance activities.
Assist in the lending services functions of the library including the operation of reservation systems, shelf checks for missing items, and basic maintenance of equipment for loan.
Assist in promoting, and improving access to, library materials, reorganising areas of the library and maintaining clear labelling and signage.
Assist with new user inductions including registering new users.
Assist with administrative tasks such as recording incoming post, carrying out stock-checks, compiling statistics and photocopying.
Monitor the correct use of library reprographic equipment ensuring use is compliant with relevant copyright licences.
Deal with money paid in at the library counter.
Assist with the administration of library overdue processes and procedures.
Actively ensure that student behaviour is managed so that the library is a productive student learning environment.
SPECIAL REQUIREMENTS
Usual hours of work will be on 2 week-days (Monday, Wednesday, Thursday and Friday) 1-7pm and alternate Saturdays 12-4pm, on a rota to be agreed with your line manager. In addition you will be expected to cover extended opening hours (until 8.30pm) at peak times (up to 6 weeks per year) and to offer evening opening during September prior to the official start of term.
All employees are required to comply with the College’s Health and Safety, and Equal Opportunities Policies in the performance of their duties and are required to complete statutory training programmes on Equality & Diversity, Data Protection and Health & Safety.
N.B. The post-holder may be required to undertake any other duties which may reasonably be required as within the nature of the duties and responsibilities of the post as defined, subject to the proviso that normally any changes of a permanent nature shall be incorporated into the job description in specific terms.
Drawn up by Frank Trew (College Librarian) June 2015
Approved by Andrew Walker Vice Principal June 2015
Person Specification
Post Title: Library Assistant (Part-time) / REFERENCE: RBC269.15
Area of Work: Library
Attributes / Essential / Desirable
Knowledge
Experience in a library administration environment
Experience of a higher education library / E / D
Skills & Abilities
Organisational skills enabling you to maintain order within the library, crucial to locating materials, and an attention to detail enabling you to spot and correct inaccuracies and inconsistencies.
Oral and written communication skills enabling you to communicate appropriately, articulately and accurately with students, staff, academics, visitors, and members of the public.
Excellent inter-personal / customer care skills and the ability to deal with a variety of people at different levels and with different abilities.
Good ICT skills, and the ability to learn new IT skills quickly and effectively
Experience of working with an LMS
(preferably Open Galaxy)
A flexible approach to work, with an ability to adapt to changing rotas and work schedules, and a willingness to provide cover at short notice.
Ability to work equally as a team member or
without direct supervision / E
E
E
E
E
E / D
Qualifications
Educated to at least ‘A’ level standard (or an equivalent), with a good general knowledge appropriate to working in an academic library.
An interest in the performing arts. / E / D
Other
HR/ JOB DESCRIPTION / LRC/RBC224.13 Library Assistant