How to Submit Hallmark Awards Applications

The 2014 Hallmark Award applications will be available online in the fall of 2014.

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Hallmark Awards: Planning, Writing and Coaching Your Chapter's Entry Process

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How to Submit a Hallmark Awards Entry

Step 1: Collaboration Team Set-Up

For Advisors and Chapter Presidents

Before the applications are available at my.ptk.org, chapter advisors must first set up a team of chapter members who will work on the applications – the collaboration team. The advisor will set up teams for all awards with the exception of the three advisor awards. The chapter president has access to set the collaboration team for those three awards.

  1. Log in to my.ptk.org. Click 2014 Hallmark Awards Team Setup in top right corner.
  2. Select an award category the chapter plans to enter.
  3. Set up the Collaboration Team by highlighting an individual's name on the right and clicking Add.
    Note: The Collaboration Team consists of individuals responsible for writing and certifying the entry. The names of all chapter advisors and officers reported to Headquarters will automatically appear on the screen. In addition, any members who have previously logged into my.ptk.org will be listed. If a chapter member's name does not appear, they should log in at my.ptk.org once, and their name will appear on the collaboration team list.
  4. To remove individuals from the Collaboration Team, click a name in the left column, and then click Remove.
  5. If the chapter president will be responsible for adding content to the online application, the Collaboration Team can simply be the chapter president and chapter advisor.
  6. Once the Collaboration Team is set up, click on myptk in the top left corner to go back to the main webpage.
  7. Repeat the Collaboration Team selection for each award category the chapter plans to enter.
  8. Collaboration Team members will see the categories they are participating in the next time they log in to my.ptk.org. The links will appear in the upper right corner under 2014 Hallmark Award Applications.

Step 2: Submitting Applications

For Collaboration Team Members

  • Text is automatically saved when you move to the next tab.
  • You can also click "Save without submitting" to save.
  • A check mark will appear on the tab once text has been saved.
  • The total word count will only appear at the bottom of the page after text has been saved.
  • If an "X" appears on the tab, the word limit has been exceeded and the response must be edited before submitting. Chapter awards have a maximum word count for the entire entry. Individual awards have a maximum word count per question.
  • Review the entire application by clicking the "Review/Print" button at the bottom of the screen. If you need a copy of your application, be sure to print a copy before the deadline has passed and applications are no longer available online.
  • Once certification has been completed the application is locked. No edits can be made unless the application is uncertified. A "Submit All and Finish" button will appear once the application is certified.
  • The advisor or chapter president clicks on this button to submit the entry to Headquarters.
  • A message will appear noting "the application can be changed up to the closing date of the application." After the awards deadline, a chapter cannot access the application. If you need a copy of your application, be sure to print a copy before the deadline has passed and applications are no longer available online.
  • After successful submission, the user is taken to the award category introductory page. A check mark should appear beside the application link.
  • An email confirmation will be sent to the certifying advisor or chapter president for each application submitted.
  • Once the entry for each award category has been finalized, the chapter advisor must certify the application. Note: Advisor certification if required for all awards with the exception of the 3 advisor awards. The chapter president sets up the collaboration team and certifies these 3 advisor awards.
  • To certify, the advisor or chapter president chooses their name in the drop-down box and then clicks "Save Without Submitting." The screen should now show "I affirm this statement" and a box to check. Check the box and click "Save Without Submitting."
  • Submit Applications
  1. Log in to my.ptk.org. Only one person at a time may edit an entry.
  2. Click on the award category under 2014 Hallmark Award Applications in the top right corner of page.
  3. An introductory page will appear. Click on the application link near the bottom of the page.
  4. Application questions are grouped by tabs. Type text at each tab or copy and paste from a Word document. If you copy and paste from Word, be sure to clean up any formatting that Word will copy along with the text. You can also use the Clean Word HTML button in the text editor toolbar to clean up formatting when copying and pasting from another document.
  5. Save Your Work
  6. Certify Applications