ClockWork Manual for Faculty (Online Exam Submission)

Version 1.2

05/31/16

Contents

ClockWork Overview

How to access ClockWork

How access and confirm accommodations letters

How to confirm exams and upload testing information/documents

How to initiate an exam date, testing information/documents……………………………………………… 11

Support…………………………………………………………………………………..…………………………………………...15

ClockWork Overview

ClockWork is an online resource for faculty to manage and confirm exam appointments that their students have made at the Disability Resource Center. In addition, faculty may view and confirm receipt of students’ accommodation letters. Clockwork offers the following services to faculty:

  • View/confirm test dates made by their students who are registered at the DRC:The online faculty portal lists all exams that students have signed up to take the DRC testing center.
  • Initiate testing dates for classes of students registered at the DRC:Faculty may make the appointment before students do, and these will be received and administered by DRC Testing Coordinators.
  • Upload testing documents and instructions:Faculty may upload and submit exams through Clockwork. They may also indicate special instructions and return method.
  • View and confirm accommodation letters for students in their classes:Faculty may view these letters online and confirm the receipt of these documents.

This user guide describes how to use the CoursesandAccommodation Letters features of ClockWork.

How to access ClockWork

  1. Log in to
  2. Go to the “Faculty” tab
  3. Under “Faculty Tools” section, click on the ‘Clockwork’ Link

This is the landing page for Faculty Clockwork Applications. Here you will see tabs for Courses and Accommodation Letters.

  1. First, you may click the Courses link to proceed. Here you will see a list of all of the courses that you teach. To the right, you can click Accommodations Letters and view the letters of each of your students who are registered with the DRC.

  1. You will see a list of these students. Click on the name of the student for whom you want to view accommodations. You may review the letter in a PDF file and you may confirm the receipt of the letter.

Confirming/Uploading Testing Documents

  1. You may now click the Courses tab again to see the scheduled tests made by students. Then click Tests and Exams.

  1. On this page you will see the schedule of exams. You may review and confirm these exams. To do this, go to the Confirm link

  1. On this first page, you will see the times that students imputed, which reflects the time that class receives for the exam. *Testing coordinators will accommodate the time for each student. Here, then, you have the date and time of the class test. Once you have confirmed or changed this section, click Next.
  1. On the second page, you will see the list of students who have signed up so far. When you are done reviewing this, click Next.
  1. On the third page, you will give any special instructions for the exam. Click which applies and/or type any instructions and the return method that you prefer. Then click Next.
  1. On the fourth page, you will confirm the exam details. This page is also where you upload the exam for online submission. *Note: you may also submit multiple documents for the test by selecting the first document from your computer, clicking Submit Changes and then clicking back to the test listing. Then you will click Review File and select another document. Once you are done, click Submit Changes for the last time.
  1. On the final screen, you will see that your confirmation and submission are complete. You may go back to the Courses list, back to Test Listing or log out.

Faculty Submission of Exam Dates and Materials

You may also submit a test before students sign up by clicking the box ‘Tell us about an Upcoming Test.” To do this click the Courses tab and click Tests and Exams.

  1. Click the date of the test from the calendar box and click Add this Test.
  1. On the first page, you will give the exam information including the course and date and time of the class exam. Please give the amount of time that class will receive. Testing coordinators will accommodate the time for students. Then click Next.
  1. On the second page, no students will be listed yet, as you are initiating this booking. Click Next.
  1. On the third page, you will supply any special instructions and the exam return method that you prefer. Click Next.
  1. On the fourth page, you will review the information and here you will upload your testing documents. *Note: if you have multiple documents to upload, you will click Submit Changes, click Back to Test Listing, click the test again, and Select File to Submitagain. Once you are done completely with this upload, click Submit Changes. You may view or remove uploaded files by clicking the hyperlinks on the right. Once you are done completely with this upload, click Submit Changesone last time.
  1. Once you have finished, you may go back to your Test Listing, the Course List or you may log out.

Support

If you encounter a technical error/difficulty when using this application, please contact the DRC @ or 904-620-2769

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