HOUSING & URBAN PROJECTS WING
Sub: Details regarding the formation of Screening Committee
Prior to 1980, all the schemes - commercial, residential and misc. projects were placed before the Housing Committee under the Chairmanship of the Hon'ble L.G. This Committee had the statutory powers to approve the plans for execution, delegated by the authority.
Subsequently, the Authority delegated these powers of approving and modifying the plans and schemes to the Vice-Chairman vide resolution No.161 dt: 21.10.78. Later during the year 1980, when Sh. V.S. Ailawadi took over as Vice-Chairman DDA, he formulated the Screening Committee in order to execute the construction activity through the quick process of approval of plans through the Screening Committee. This committee is to help the Vice-Chairman to approve the plans and schemes.
The Vice-Chairman, DDA was the Chairman of this Committee with the Technical Heads from the Planning & Architecture Department as its regular members which were as follows:-
1. Vice-Chairman
2. E.M.
3. F.M.
4. Commissioner (Lands)
5. Commissioner (Planning)
6. Chief Engineer
7. Chief Architect
8. Director (CP)
9. Director (PPW)
10. Director (DC&B)
Subsequently, the representative of DESU & MCD have been added w.e.f. April'96.
Apart from these the concerned officers in the Planning, Architecture, Lands, Engineering and Housing Departments were also requested to attend the meeting from time to time, as and when their advise was required. At that time, Commissioner (Plg.) was the Secretary and Convener of this Committee. Later on, the Chief Architect was made the Convenor and Secretary of this Committee. -2-
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The main function of the Committee is to examine all the proposals pertaining to the Housing, Commercial and other projects for approval from the technical point of view. Planning proposals from planning deptt. (projects are also required to be approved from the SC) and also proposals of Rohini, Dwarka, Narela and all Landscape proposals are also being processed by this Committee. Since the experts from various fields who are associated with the planning & construction are members of this committee as such it is considered that once the plans are approved from this Committee, they are considered suitable for execution at site.
The Screening Committee is organised by Chief Architect with the help of Architect (Co-ordn.). The agenda are prepared by the department concerned and distributed in advance by the Architect (Co-ordn.). All the layout plans, designs & details, residential, commercial, institutional, industrial, landscape, horticulture & engineering etc. prepared as per the land use are discussed in the Committee. The Minutes are drawn up and sent to the VC for approval through E.M.. The current procedure for authentication of the Projects was approved in the 234h Screening Committee meeting enclosed as Annexure "A". This is a vital and important Committee which meets about once a month on a fixed day depending on the agenda items to be discussed. Occasionally depending upon the urgency and accumulation of cases , it is held at shorter intervals also. So far, over the years 246 Screening Committee meetings have been held.
APPROVED MINUTES OF THE 234TH SCREENING COMMITTEEE MEETING
152:2004 Authentication/attestation of proposals of Screening Committee.
No.DD(ARCH)/Mont./DDA/04
Presented by : Chief Architect
Proposal for consideration: The proposals approved in the Screening Committee were being authenticated by Commissioner (Plg.) and Chief Architect. Now it is being desired that:
· Agenda and drawings to be placed before the Screening Committee to be signed by respective Directors/Sr. Architects.
· The same to be countersigned by Dy. Director (Arch.) Coordn. HUPW before the agenda is circulated and placed before the Screening Committee.
· The file alongwith the approved minutes to be signed by Dy. Director (Arch.) Coordn. and sent to the concerned department to incorporate the decision of the Screening Committee on the drawings alongwith modifications in the drawings, wherever required.
· Concerned Director (Plg.)/Sr. Architect to sent back the file to Dy. Director (Arch.) Coordn. through proper channel certifying on the body of the drawing that "all the observations of the Screening Committee have been incorporated".
· These drawings to be further countersigned by Dy. Director (Arch.) Coordn. verifying that the proposal was considered in the Screening Committee.
· Copy of proposal to be kept in guard file of the Coordination Unit and the file be returned to the concerned department with a copy of proposal duly countersigned.
Decision of the screening committee: The proposal was approved.
Follow up action: The authentication/attestation of proposals put before the Screening Committee to follow the above mentioned approved proposal.