Hosted By: Oakland Live Y Ers
Location: / Indiana University Natatorium
On the campus of IUPUI
901 West New York Street
Indianapolis, IN 46202
Times: / Thursday, December 4 Warm-up 4:30 pm Start 5:30 pm
(senior 1650/12&U 500/senior sprint relays)
Friday, December 5
Prelims Warm-up 7:00 am Start 8:30 am
Finals Warm-up 4:30 pm Start 5:30 pm
Saturday, December 6
Prelims Warm-up 7:00 am Start 8:30 am
Finals Warm-up 4:30 pm Start 5:30 pm
Sunday, December 7
Prelims Warm-up 7:00 am Start 8:30 am
Finals Warm-up 3:30 pm Start 4:30 pm
**Warm-up and start times may be adjusted after timelines
Motels: / Use your favorite Hotel booking site.
Facilities: / Competition Pool: Indoor, 50‐meter pool with a depth ranging from 9’‐10’. Kiefer‐McNeil non‐turbulent lane markers with custom designed starting blocks, Colorado electronic timing equipment, and Daktronics scoreboard.
Warm‐Up Pool: Continuous warm‐up and warm‐down in seven‐lane, 25‐yard diving well with a depth of 17’.
The competition course has been certified in accordance with 104.2.2C(4). The copy of such certification is on file with USA Swimming. Where a moveable bulkhead is used,
course measurement of the lane in which a record is set must be confirmed at the conclusion of the session during which the time was achieved.
USA Swimming Rules Required to be in Meet Announcement: / At a sanctioned competitive event, USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. The Meet Director or Meet Referee shall assist the athlete in making arrangements for such supervision.
Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, restrooms or locker rooms.
Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is strongly discouraged.
Indiana Swimming Rules Required to be in Meet Announcement: / In swimming competitions, the competitor must wear only one swimsuit in one or two pieces except as provided in USA Swimming rule 205.10.1. All swimsuits shall be made from textile materials. For men,the swimsuit shall not extend above the navel nor below the knees, and for women, shall not cover the neck, extend past the shoulder, nor extend below the knee.
Coaches must constantly display their current USA Swimming coach credential to gain deck access. The meet referee reserves the right to ask for coach credential display and/or deny deck access if coach does not comply or card is no longer valid/current.
Eligibility: / 2014 OLY Winter invite is for those swimmers who meet the minimum time standards published in this meet doc. "NT's" will not be accepted. All swimmers must be currently registered with United States of America Swimming (USA). A swimmer's age on December 4, 2014 will determine his/her eligibility for a particular age group. Indiana Swimming does not process on-site registrations.
Meet Format: / Timed Finals and Prelim / Finals Format
Senior events: All individual events will be offered. The 1000 & 1650 Free are Timed Final events and will be swum fastest to slowest. All other events will be prelim/finals. The Open & 13-14 500 Free and 400 IM will be swum slowest to fastest top 3 circle seeded heats first then remaining heats fast to slow alternating gender. Eight (8) swimmers will qualify for a Championship, Consolation, Bonus and “D” heat in each senior event in the finals except the 500 free & 400 IM where only Championship, Consolation and Bonus heats will qualify. Pre-meet timelines will determine if ALL relays will swim at night. Each team may have a maximum of TWO relays.
Meet Management reserves the right to limit heats of the 1650 Free, 500 Free and 400 IM due to timeline constraints, if presented. Meet Management also reserves the right to adjust session formats to make timelines manageable. Refunds will be issued to affected swimmers if heats are limited.
13-14 Events: All individual events will be offered. Distance events are offered as senior events. Eight (8) swimmers will qualify for a Championship final and a Consolation final in each 13-14 event for finals. Pre-meet timelines will determine if ALL relays will swim at night. Each team may have a maximum of TWO relays.
10 & Under and 11 & 12 Events: A select group of events are offered and ONLY the top 8 swimmers qualifying from the preliminary session will qualify for the Finals in the 10&U division. The top 16 qualifiers from the preliminaries will qualify for the finals session in the 11&12 division. Pre-meet timelines will determine if ALL relays will swim at night. Each team may have a maximum of TWO relays.
Entry Limits: / Entries will be accepted on a first come first serve basis by date of email for electronic entries and date of receipt by the entry chair for hard copy entries until the Indiana Swimming Four (4) hour per session maximum time limit is met. As set forth in entry procedures below, (A) a hard copy of your club’s entry summary sheet, (B) a hard copy of your club’s signed release/waiver agreement (C) your club’s certification of entered athletes and (D) your club’s entry and entry fees must be received by the Entry Chair in a timely fashion prior to the start of the meet, or your swimmers will not be allowed to swim in the meet. Entries received after the four (4) hour per session time limit has been met will be returned even if received before the entry deadline.
Swimmers Without A Coach: / Any swimmer entered in the meet, unaccompanied by a USA-S member coach, must be certified by a USA-S member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
Individual Entry Limits: / A swimmer may only enter a maximum of three individual events a day and two relays per day as well.
Electronic Entries: / There is a $45.00 meet membership fee per athlete associated with this competition.
$2.00 per individual event & $5.00 per relay. Please include a $2.00 Indiana Swimming surcharge for each swimmer entered. Make checks payable to: Oakland Live Y’ers.
Entry Procedures: / Entries may be submitted to the entry chairperson as November 1st, 2014 No earlier than 7:00am. The entry chairperson must receive all entries no later than November 25th by 6:00 pm EST 2014. Entries must include correct swimmer name (as registered with USA Swimming), age and USA number. All individual entries should be submitted via electronic mail to the entry chairperson at . All entries will be processed in order by email date code or mail date code. Any entries submitted will be considered provisional until such time as the entry chairperson has received a hard copy of: (a) your club's entries (Team Manager Meet Entries Report), (b) a hard copy of your club's signed release/waiver agreement (c) your clubs signed certification of entered athletes and (d) your club's entry fees. This must be received in a timely fashion prior to the start of the meet or your swimmers will not be allowed to swim in the meet. The complete 2014 OLY Winter invite entry packet with entry forms is available on the Oakland Live Y’ers Website at www.olyswim.com
Refunds: / Once a team or individual entry has been received and processed by the entry chair there are no refunds in full or in part unless the “over qualification exception” applies or an event is limited due to time constraints.
Entry Chair: / Your club's Entry, Entry Summary Sheet, Release/Waiver, Certification of Entered Athletes and Check should be sent via U.S. mail or nationally recognized overnight courier to:
Anant Kamat 1950 Beaver Creek Dr., Rochester, MI 48307,
Phone: 248-210-7554, Email:
Check In: / Check In will be available as of 30 minutes prior to warmup. Check in is mandatory for all events and is required by the time set forth in this meet announcement. Failure to check in will cause the swimmer to be scratched from all events in that session. Check in will close 15 minutes after the start of warm up for each session. Check in sheets will be posted at a designated location on the pool deck.
Scratch Rules: / Prior to check in close a swimmer may scratch events at the Clerk of Course. After check in closes, you must see the Meet Referee to scratch an event.
Marshaling: / This is a self-marshaled event.
Seeding: / Seeding will be done after check in closes. Swimmers who fail to check in for an event will be scratched from that event. All individual events Thursday will be seeded fastest to slowest. All events for Friday, Saturday & Sunday (except the Open & 13-14 500 Free and Open & 13-14 400 IM) will be seeded slowest to fastest. The Open & 13-14 500 Free and Open & 13-14 400 IM will be swum slowest to fastest top 3 circle seeded heats first then remaining heats fast to slow alternating genders (female/male) in the preliminaries only & before any heats of relays. In the event that we must limit the number of swims because of time restrictions, we will refund the entry fee of the affected swimmers.
Deck Entries / Time Trials: / Time Trials and Deck Entries WILL BE allowed depending on the timeline of the meet and the decision of the Meet Referee and Meet Director. The Deck Entry fee will be $2.00 per Prelim/Finals events and $2.00 per Timed Finals events. Deck entry and time trial swimmers are subject to the Indiana Swimming $2.00 general surcharge. For deck entries, registration status must be proven by providing a current USA Swimming membership card or a current print out of an athlete roster from the Club Portal, the Club Portal is located on the USA Swimming website. The athlete may also enter by showing their membership from USA Swimming’s DECK PASS on a smart phone. Name, athlete ID and club affiliation should then be added to your database just as it appears on the card or list or the swimmer may compete unattached (UN) if they request to do so.
Meet Programs / Admission: / There will be NO meet program and heat sheets will be published on Meet Mobile.
Admissions fee: TBA (depending on facility cost)
Scoring: / There will be an Over All Team Champion and Runner Up Team award as well as Individual age group High point and runner up awards. Top 9 places for 11-12, 13-14 & Open age divisions are scored as well as top 12 for relays. Top 8 scored for 10&U division. (ONLY “A” relays score)
Awards: / There will be NO individual events awards at this competition
Results: / Real–time results will be available on Meet Mobile.
Concessions: / Food and beverages will be available.
Lost and Found: / Articles may be turned in/picked up at Clerk of Course. Articles not picked up by the end of the meet will be retained by the Meet Director or a representative for at least 14 days.
Swimming Safety: / USA Swimming warm up rules will be followed. To protect all swimmers during warm-ups, swimmers are required to enter the pool feet first at all times except when sprint lanes have been designated. No jumping or diving. Penalties for violating these rules will be in the sole discretion of the Meet Referee which may include ejection from the meet.
Deck Personnel / Locker Rooms / Credentialing: / Only registered and current coaches, athletes, officials and meet personnel are allowed on the deck or in locker rooms. Access to the pool deck may only be granted to any other individual in the event of emergency through approval by the Meet Director or the Meet Referee. Personal assistants/helpers of athletes with a disability shall be permitted when requested by an athlete with a disability or a coach of an athlete with a disability.
Swimmers with Disabilities: / All swimmers are encouraged to participate. If any of your swimmers have special needs or requests please indicate them on the entry form and with the Clerk of Course and/or the Meet Referee during warm ups.
General Info: / Any errors or omissions in the program will be documented and signed by the meet Referee and available for review at the Clerk of Course for Coaches review. Information will also be covered at the Coaches’ Meeting.
First Aid: / Will be provided by IU Health Systems.
Facility Items: / (A) No smoking is allowed in the building or on the grounds of IUPUI.
(B) Pursuant to applicable Indiana law, no glass will be allowed on the deck of the pool or in the locker rooms.
(C) No bare feet allowed outside of the pool area. Swimmers need to have shoes to go into the hallway to awards or concessions.
(D) An Emergency Action Plan has been submitted by the Host Club to the Safety Chair and the Program Operations Chair of Indiana Swimming prior to sanction of this meet and is available for review and inspection at the Clerk of Course.
(C)(D) (E) To comply with USA Swimming privacy and security
policy, the use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.
(F) Except where venue facilities require otherwise,
changing into or out of swimsuits other than in locker
rooms or other designated areas is not appropriate
and is prohibited
Meet Director: / Arlene McDonald
Meet Referee: / Lucy Duncan
Safety Marshal: / Jeff Tenniswood
Administrative
Official: / Kevin Milak
Entry Chair: / Anant Kamat,
Phone: 248-210-7554,
Email:
2014 OLY Winter invite