Hosted By: Georgia Coastal Aquatic Team

2016 Winter Sprinter

Hosted by: Georgia Coastal Aquatic Team

December 17, 2016

Warm up: 8:30am – 9:40am

Start time: 9:45am

Facility:

Chatham County Aquatic Center, 7240 Sallie Mood Drive Savannah, GA31406

(912) 652-6793

The CCAC is an indoor, air conditioned facility featuring a 25-yard x 50-meter competition pool with deep flow-over gutters, non-turbulent lane lines, and start-end/turn-end depth varying between 7 and 9 feet. For this meet the competition pool will be configured as two 25-yard pools; one for competition, the other for warm-up/warm-down. Other features include spectator seating, generous deck space, locker rooms, electronic score board, and a Colorado timing system. By order of Chatham County for safety reasons the CCAC does not allow chairs in front of the spectator bleachers or emergency exits.

The competition course has been certified in accordance with 104.2.2C(4) and a copy of such certification is on file with Georgia Swimming and USA Swimming.

Format:

The order of events is shown below and may be downloaded in Hy-Tek format from the Georgia Coastal Aquatic Team website at

All events will be pre-seeded and will be contested as timed finals in a single 8-lane, 25-yard pool. Warmup/warm-down lanes will be available. Dive-over starts may be used so coaches are requested to ensure their swimmers are familiar with this type of start.

Eligibility:

Open to all currently registered 2016 USA Swimming athletes. This is an open meet with no time standards.

Entry Limit:

Each swimmer may compete in up to five (5) events.

Entries will close upon receipt of the team that puts the total number of entered visiting swimmers over 200. If a team’s entries exceed the limit, all entries for that team will be accepted.

Rules:

The current USA Swimming Rules and Regulations will govern the conduct of the meet. Swimmers will be responsible for swimming in their assigned heats and lanes. The Meet Referee may elect to change or combine heats or events. Every effort will be made to notify teams in advance of such changes. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.

Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

The Georgia scratch rule (adopted 9/2015) will be in effect for deck seeded events should it become necessary to place limits on these events.

Entry Format:

Please submit entries electronically in a Hy-Tek compatible format email. Entries must include each swimmer’s USA Swimming registration number, first name, last name, middle initial, age, and seed time for each event entered. Additionally, a completed and signed ‘Entry Summary and Liability Release Form’ and a copy of the entries must be received before the entries are considered complete. Swimmers and teams cannot participate until their entries are complete. Entries will be processed when complete, on a firstcome/first-served basis. Errors in entries submitted electronically are the responsibility of the applicant.

Email entries may be submitted to .

A confirmation email will be sent to all teams upon receipt of their Hy-Tek entry file.

Entry Deadline:

All entries must be received by 6:00 pm, Friday, December 9, 2016.

Entry Fees:

$5.50 per individual event and $8.00 per relay if received prior to the entry deadline. $11 per event if received after the entry deadline.

Payment should be made to GCAT in the form of a check and must be brought to the Admin Official before the start of warm up.

Late Entries:

The Clerk of Course will close at 9:00 a.m.

No additional heats will be created for late entries. Late entries will be processed on a first-come/first-served basis if empty lanes are available, will be seeded with no time (NT), and may not appear in the heat sheet. Late entered swimmers must present proof of USA Swimming registration to the Clerk of Course. Any changes or entries received after the entry deadline will be charged on a late entry basis, which is double the regular fee.

Warm-up:

Georgia Swimming warm-up procedures and rules will be posted and must be followed. Lanes and warm-up times will be assigned and posted at the pool.

Coaches:

Coaches must sign in with the Clerk of Course and show their current USA Swimming coach’s registration card or verification through the use of Deck Pass.

All coaches planning to be on the pool deck must have a valid coach’s card from their LSC. Any coach not having current certification will be barred from the pool deck; no exceptions will be made. Copies of the certification, faxes, and letters stating CPR/First Aid/STFSC are up to date will not be considered.

It is suggested that coaches display their credentials while on the pool deck.

A coaches’ meeting will be held Saturday, December 17, 2016, at 8:30 am. One coach or representative from each club is requested to attend since coaches are responsible for any and all information discussed and disseminated at the meeting. Subsequent meetings will be arranged if needed. Coaches arriving late should check in with the Meet Referee upon arrival.

Each team will receive one heat sheet for every coach listed on their proof of entry form provided they check in at the Clerk of Course and present their current USA Swimming membership card.

A current coach member of USA Swimming must supervise each swimmer participating in a USA Swimming sanctioned meet during warm-up and competition. An unattached athlete or an athlete not escorted by a current coach member must check in with the Meet Referee upon arrival at the meet. Such athletes will be assigned a member coach who will supervise him/her during warm-up and competition.

Officials:

Georgia Coastal Aquatic Team (GCAT) welcomes visiting officials and appreciates their help in conducting this event. Officials and apprentices must sign in with the Meet Referee (or designee) and show their current USA Swimming registration card and LSC certification card prior to the officials’ meeting, which will be held no later than 30 minutes prior to the start of the session. Officials or apprentices requesting certain positions may contact the Meet Referee as early as possible prior to the meet.

All officials planning to be on the pool deck must have a valid official’s card from their LSC. Any official not having current certification will be barred from the pool deck; no exceptions will be made. Copies of the certification, faxes, or letters stating certifications are up to date, will not be considered.

The uniform for all officials is white collared shirt, navy blue slacks or shorts (or skirts for women), and white tennis/deck shoes. Officials are encouraged to bring their own radio and headset.

Officials are encouraged to display their credentials while on the pool deck.

Parents and Spectators:

Parents and spectators should not be on the pool deck in areas designated for coaches and officials. Persons serving in a volunteer capacity may be in these areas. Flash photography is prohibited at the beginning of each heat of competition. Coaches, please help ensure that your parents are aware of these provisions.

Liability:

USA Swimming, Inc., Georgia Swimming, Inc., Chatham County Aquatic Center, and Georgia Coastal Aquatic Team, shall be free from any liability or claims arising by reason of injury to anyone during the conduct of the meet. The attached ‘Entry Summary and Liability Release Form’ must be completed, signed and accompany each entry.

Volunteers:

GCAT or visiting parents, family, or friends wishing to volunteer should contact the Meet Director, Vicki Shoemaker at . For those volunteers tracking their community service hours, a community service letter documenting the event, date, volunteer name, and hours worked will be available from the Volunteer Coordinator at the completion of the meet.

Awards:

Ribbons will be given in each individual event for places 1st through 8th.

Any awards not picked up at the conclusion of the meet will be shipped at the request of that team C.O.D. Please remember to pick up your swimmers’ awards at the end of the meet to avoid incurring shipping charges.

Concessions:

There will be basic concessions for purchase.

Hospitality:

For coaches, officials and volunteers there will be basic provisions of beverages and snacks in the hospitality area.

2016 Winter Sprinter

Saturday, December 17, 2016

Order of Events

Warm up: 8:30 am – 9:40 am

Start time: 9:45 am

Note 1: Girls and boys will be seeded in the same event in the order of submitted entry time (seed time).

*The 500 free will be deck seeded and swum fastest to slowest. This event will be limited to three heats.

2016 WINTER SPRINTER

DECEMBER 17, 2016

TeamName:Teamabbreviation:

TeamAddress:

City:State:Zip:

HeadCoach:

Phone: ______Email: ______

Allcoaches that will bepresentondeckmustbelisted:

1._____

2.______

3.______

4.____

SUBMIT ONE CHECKPAYABLETO: GCAT

EntriesmustbereceivedonorbeforeDecember 9,2016.

Emailentriesto: or

Mail to: Patti Van Brunt, 124 Runner Road, Savannah, GA 31410

WAIVER,ACKNOWLEDGMENTANDLIABILITYRELEASE

I,theundersignedcoachorteamrepresentative,verifythatalloftheswimmersandcoacheslistedontheenclosedentryareregisteredwithUSASwimming.

IacknowledgethatIamfamiliarwiththesafetyrulesofUSASwimmingandGeorgiaSwimmingregardingwarm-upproceduresandthatIshallberesponsibleforthecomplianceofmyswimmerswiththoserulesduringthismeet.

The Chatham County Aquatic Center andGeorgia Coastal Aquatic Team,GA Swimming andUSASwimming,itsagents,employees,andcoachesshallbefreefromliabilityorclaimfordamagesbyreasonofinjurytoanyoneduringthe conductofthemeet.

Signature/TitleDate

GEORGIA SWIMMING, INC. – SCRATCH RULE Adopted by the HOD, April 18, 2010

Revised: September 12, 2015

The Scratch Rule to be used in all Georgia LSC sanctioned meets where the meet format includes preliminary heats, consolation finals and finals, is the "Scratch Rule" as found under “Administrative Conduct of USA Swimming Championships”, subsection “Scratch Procedures”, subsections “Scratching from finals” and “Exceptions for failure to compete”, of the current “USA Swimming Rules and Regulations”. An excerpt is provided below.

Scratching from finals:

(1)Any swimmer qualifying for a C, B, or A (bonus and consolation final or) final race in an individual event who fails to compete in said final shall be barred from further competition for the remainder of the meet, except as noted in paragraph E. A declared false start under 101.1.3F or deliberate delay of meet under101.1.5 is not permitted and will be regarded as a failure to compete.

(2) In the event of withdrawal or barring of a swimmer from competition the Referee shall fill the C, B, or A (bonus and consolation final or) final, when possible, with the next qualified swimmer(s). First and second alternates shall be announced along with the final qualifiers. These alternates shall not be penalized if unavailable to compete in the finals.

(3)Where C and B (bonus and consolation) finals have not been swum and a barring or withdrawal is known to the Referee, the Referee shall reseed the C, B, or A (bonus final, consolation final and the) final, if necessary, to insert the alternate(s) in the appropriate lane(s), filling all lanes in the final.

(4)If the C or B (bonus and consolation) final has already been contested, the (championship) final shall be swum without reseeding for the empty lane(s).

Exceptions for failure to compete:

No penalty shall apply for failure to withdraw or compete in an individual event if:

(1) The Referee is notified in the event of illness or injury and accepts the proof thereof.

(2) A swimmer qualifying for a C, B or A (bonus or consolation final or) final race based upon the results of the preliminaries notifies the Referee within thirty (30) minutes after announcement of the qualifiers for that race that they may not intend to compete and further declares their final intentions within thirty (30) minutes following their last individual preliminary event.

(3) It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer.

Unless otherwise stated in the final sanctioned Meet Information: the following Georgia LSC additions listed below apply to all timed final meets as well as all preliminary/finals meets.

1. Swimmers that qualify for any final heats as announced in the meet information will also be subject to these rules.

Revision 1.5; 09/12/15 Page 12

2. In all deck seeded events (1), a swimmer who has been checked in either personally or by a team coach, has been seeded and then fails to compete in said event, shall be barred from his or her next individual event, except as noted in “Exceptions for failure to compete” above. This rule only applies to timed-final events where the meet management has placed limits on the number of heats to be contested or the number of individual entries to be accepted for a particular deck-seeded event as specifically stated in the meet announcement.

3. There is no scratch rule governing relays and there is no penalty regarding relay scratches.

4. Qualifiers for all finals heats are those as identified on the originally posted results of the preliminary heats. Any qualifier who has moved up into this group as a result of the posting of corrected preliminary results after original results have been posted shall not be subject to penalty.

5. The meet official designated to receive initial intentions not to compete and final intentions shall be announced at the beginning of each session. It is suggested that this official be the Clerk of Course.

6. On the final day of “LSC Championship” competitions, any swimmer who has checked in for finals and fails to compete will be assessed a $50 fine. This fine must be paid before the next LSC Championship meet in which the swimmer intends to compete or the swimmer will be barred from competition.

7. A “Positive check-in procedure” shall be used for all deck seeded events. A swimmer’s intent to swim a race shall be denoted by the swimmers or swimmer’s coach’s initials entered next to the swimmers’ names on the official entry sheet posted at the Clerk of Course. Failure to check in shall be considered to indicate that the swimmer will not compete.

8. In cases where changes to the USAS rules cause conflict with the Georgia LSC additions, USAS rules shall take precedence.

(1) Interpretation: The change clarifies the intent of the rule. If there are no limits placed on the number of swimmers in the deck seeded event – then there is no penalty for a no-show in that event; given that no swimmer was impacted by the no show and everyone that wanted to swim got to swim. If a limit is placed on a deck seeded event (e.g. the fastest 30 swimmers), then a no-show could cause the exclusion of the 31st fastest swimmer from competing and would result in a penalty against the no-show swimmer.