Hooksett Thunder Board Meeting Minutes
Hooksett Youth Board Meeting Minutes
Meeting Date & Time: March 6, 2014 6:00 PM
Location: 4 Fieldstone Drive, Hooksett, NH
Board Members: Bill, Sam, Shannon, Val, Alan, Jayson, Laurie, Ray, Dave, Don, Geno, John, Judy
Coaches: Scott Leblanc, Scott Dudley, Patrick Gosselin, Mark Van Nort, Mark Leblanc, Dave Dubois, Peter Casey, Scott Shimer, Erica McGlone, Tom O’Brien, Kevin Lamphere, Joel Hatin, Joseph Anctil, Brian Parker, Jay Randolph
Present: Bill, John, Jayson, Alan, Judy, Sam, Laurie, Don, Dave, Ray (Joined Group at 6:45 pm)
Members:
Proxy: Shannon(Bill), Geno(Bill), Val (Don)
Absent:
Quorum Present: Yes
Proceedings:
· Call Meeting to Order – Motion to call meeting to order by Sam, 2nd by Jayson. All in Favor - Unanimous
· Read Minutes from February meeting or motion to waive reading and pass around document for approval by initials
1. Motion to waive reading of minutes and pass around document for approval by initials by Alan, 2nd by Jayson. All in Favor - Unanimous
President Report:
· Registrations
1. Online to Close – April 13th for In Town, March 9th for Travel
a) Spring Total – 166 (Intro - 34, Recreation - 23, U9 Boys – 14, U9 Girls - 8, U11 Girls – 1, U11 Boys - 35 , U13 Boys – 33 and U15 Boys - 18). We will not field teams at Girls U11 and U9 based on numbers. Girls offered to play with boys, other towns or receive refund.
· HYAA – February 10, 2014
a) Elections – March 10th at Hooksett Library – 6:00
b) Petersbrook
c) Next meeting March 10 at Hooksett Library – 7:30 PM after elections.
· Scholarship Document
a) Approved - Edited application document sent to members by email mails per last meetings action to approve. Document sent to candidates to return and be approved.
b) Candidates – (2) candidates out of (5) sent have been returned and submitted for approval. Candidate #1 documents reviewed by board. Discussion about application and candidate. Motion by Sam to have Don call candidate to request further information and decision to accept or not accept financial aid to take place in April’s meeting. 2nd by Dave. All in Favor. Unanimous. Candidate #2 Motion by Judy to accept candidate #2’s application for financial aid, 2nd by Laurie. Discussion – Review of application discussed with pro and cons voiced. Motion on floor – All in Favor (8), All Opposed (3), Abstain (1) – Motion passed.
Secretary’s Report:
· Registration Paperwork to Bill and he will deliver to Shannon.
Treasurer’s Report:
· Approved February 5, 2014 Checking Account Balance $10,792.88
· Disbursements – 6,039.03
· Deposits – 7,425.04
· Current Checking account balance - $12,178.89
· Outstanding Disbursements - $4857.99
· Future Disbursements
1. CYAA – Spring Practice $3000.00
2. Candy - $3500.00
3. Derryfield Jamboree – $1190.00
· Outstanding Deposits - $1167.96 Registrations
· Motion to Approve March 6, 2014 Treasurers Checking Account Report/Statement/Documents showing balance $12,178.89 by Jayson, 2nd by Alan. Discussion – None. All in Favor. Unanimous
Vice President Report:
· NHYLA – February 20, 2014
1. AED
2. Seacoast United – Mud Tournament
3. Season Begins Sunday 4/13. Games on Easter Saturday 4/19, none on Easter Sunday. No games Memorial Day Weekend. Season ends Sunday 6/1. Londonderry Festival Saturday 6/7 & Sunday 6/8
4. Team Registrations – March 5th $145.00 per team which includes End of Year Festival.
5. Rosters – Due April 1st.
6. North/South – Amherst 6/14 and 6/15 with Amherst Tournament
7. Cert 1 Coach Field Certification in March 23 @ Exeter HS.
8. Next NHYLA Meeting scheduled for March 20, 2014 at Moe Joes in Manchester.
· HYL Coaches Meeting – February 17th . Sam reviewed with Coaches rules updates and methodologies NHYLA and Hooksett Youth Lacrosse require of Coaches. Coaches confirmed teams that they will Coach on and practices days for Spring. Master schedule has been updated with Indoor schedules at CYAA and when indoor schdules become available at schools we will post and coaches can request.
· Next Coaches meeting in April TBD
· Coaches For 2014 Season
- Intro
a) All Approved Coaches
b) HS Volunteers
- Girls Recreation
a) Erica McGlone – Motion by Ray to accept Erica McGlone as Coach, 2nd by Don. All in Favor - Unanimous
b) Parents who are approved Coaches
- Boys Recreation
a) Approved Coaches
b) HS Volunteers
- Boys U9
a) David MacPherson - Motion to approve David MacPherson as Head Coach by Don, 2nd by Laurie. All in Favor. Unanimous.
b) Mark Van Nort – Motion to approve Mark Van Nort as Assistant Coach by Jayson, 2nd by Alan. All in Favor Unanimous
- Boys U11
c) U11 Black – Discussion on how many coaches to be placed on teams. For this year, it was agreed to approve Coaches as Coaches and then place on teams as required. Majority agreed that this should be address at another time and added to new business. Discussion continued as to how we roster teams when more than one. Majority agreed that we need to address and come up with a document or change to by-laws of a definitive way to pick team level of play and roster placement, but will continue status quo for this year. Item add to New Business.
1) Scott Dudley – Motion to accept Scott Dudley as Head Coach by Don, 2nd by Sam. Discussion – Centered around his style of coaching with Ray suggesting Sam address him adhering to the PCA training he has taken to become certified. Much discussion on how we need to get Coaches to look at or retake PCA, Certification 1 courses again. Motion on the floor - All in Favor. Unanimous
2) Jason Behling
3) Brian Parker
4) Scott Morrisette
5) Rob Dennis
6) Motion to accept Jason, Brian, Scott and Rob as Coaches by Ray, 2nd by Don. Discussion. None – All in Favor - Unanimous
d) U11 Green
1) Geno Anctil – Motion by Ray to accept Geno Anctil as Head Coach. 2nd by Don. Discussion – Alan expressed concerns about Geno having no children in the program. Ray expanded on the topic with Alan and the discussion continued which included certification of coaches and background checks. Motion on the floor for vote – All in Favor – 9, Opposed – 3 , Motion Passed
2) Joseph Anctil
3) Sean O’Brien
4) Motion to accept Joseph Anctil and Sean O’Brien as U11 Coaches by Ray, 2nd by Sam. All in Favor - Unanimous
· Boys U13
e) U13 Black
1) William Wilder
2) Alan Leborgne
3) Mark LeBlanc
f) U13 Green
1) Sam Dimauro
2) Brian Gehris
3) Bryan Webb
4) Motion by Ray to accept Bill, Alan, Mark, Sam, Brian and Bryan as U13 Coaches. 2nd by Laurie. All in Favor - Unanimous
g) Boys U15
1) Scott LeBlanc
2) Tom O’Brien
3) Motion by Don to accept Scott and Tom as U15 Coaches. 2nd by Alan. All in Favor. Unanimous
Field Manager’s Report
· Fields – Donati Football Field, Donati Lower Field, Town Hall Field, Petersbrook. Jayson advised permitting has been submitted and waiting to hear approval.
Equipment Manager’s Report
· Uniforms - Allan advised he will send out emails to Coaches as to when Uniform will be distributed.
· Equipment - Balls and cones will be distributed to Coaches at next practice. Discussion on new rule with NOCSAE Balls. Placement will be required at sidelines as well as end lines. NOCSAE balls purchased and he expects to be sent and received by next week.
Concession Manager’s Report:
· Not participating for the 2014
Fundraising Director’s Report:
· Team Picture Day – Judy advised April 13th as picture day in Town Hall Gym. Times will be sent to teams as soon as we know NHYLA schedule.
· Candy – Will be distributed on Picture Day. Judy advised she can not find how to get print out of members and candy buy out. Action – Bill will download spread sheet and send to Judy.
· Book Drop – Dates to be finalized with Hannafords and Judy will advise.
· Sponsors – Letters to be sent out this week.
· Apparel – Will get up and running once she speaks with new contact at Atlantic Sportswear.
· Canning - Market Basket April 19. Judy reports diffuculty with not all Coaches helping to get parents to participate. Action – Sam and Bill will address at next Coaches meeting.
· Applebees - April 15, Flyer will be taped on Candy box and others will receive through email blast and attachment. Judy advises more to come at 99 Restaurant and will forward dates at next meeting.
· Car Wash – Judy to organize car wash and advise dates and times.
PR/Web Manager’s Report:
· Ray will update web site with new information on schedules, dining to donate, playing for paula, ect. Action – Judy and Sam to get information to Ray.
Old Business:
· Parent Coaches Document – Tabled to next meeting
· Clinics – Bill past around email about coaches training from Todd Francis. He will forward email to all from Todd and discuss further at next meeting.
· Lights – Will need to create 5 year plan and to fit in lights at Petersbrook fields. Discussion further at next meeting. Action – Bill to speak with Soccer about costs associated with their fields.
New Business:
· Coaching Placement and Numbers
· Team Forming and Roster Placement
Meeting Adjourned:
· Next Meeting Wednesday April 2, 2014 – Cawley Middle School Teacher’s Lounge/Cafe - 6:00 pm
· Motion to adjourn 8:30 pm by Judy 2nd by Laurie All in Favor – Unanimous