HollyShelterMiddle School

PTA Executive Board Meeting Minutes

January 14, 2014

Call to Order

The meeting was called to order at 6:30 p.m. by Brittany Poindexter, PTA President.

Present Members

Brittany Poindexter-PresCheryl Meitrodt-Membership

Pam Latter-VPBob Harrell-Asst. Principal

Marcie Bibb-TreasurerLeAnn Todd-Ways and Means

Renn Carroll-SecretaryNicole Murray-Communication

Minutes

The minutes from the December 2013 PTA General Assembly meeting were taken by Pam Latter. The minutes had been made available to all PTA board and committee members prior to this meeting for review. Brittany Poindexter made the motion asking for any dissenting votes. There were none, so the minutes were deemed "approved".

Budget

Marcie Bibb gave the Treasurer's Report. She stated that there had been approximately 177 attendees at the Athletic Banquet (not including coaches). There was $926 collected from this event. There was $1539.85 in expenses which was $886.15 under budget.

The school recently received $525.30 from Box Tops submissions. Harris Teeter reported < $250 for this pay out period, so they will not cut a check until next period. The school has currently earned $183 that will pay once the $250 amount or higher has been reached.

As of the end of December 2013, the PTA account starting balance was $11,374.13. There were $1,324.49 in deposits and $1,596.14 in withdrawals, for a balance of $11,102.48.

Marcie also reported that the money for stairs requested by the Band was anonymously donated and that the school ended up only having to pay $8.18.

Principal's Comments

Dr. Pinto was being represented at this meeting by Bob Harrell, Assistant Principal. He reported that Dr. Pinto has approved Dr. Milligan being able to ask the PTA for funds to purchase a license for the next drama production (Wizard of Oz) in the Spring

PTA Sponsored Events/President's Comments

Brittany thanked everyone that helped to sponsor a child through the Angel Tree. Members were personally able to sponsor 5 children.

Rachel Kirk, the Visual Arts Teacher, is requesting $150 for paint for school murals. They will be stenciled on the walls by her and then painted by students. The murals will depict scenes that reinforce the Positive Behavior Skills discussed at school. Renn Carroll made a motion that the money be given for this purpose and Pam Latter seconded the motion. The motion was approved by the board.

The next Family Fun Night is scheduled for January 15 at Zaxby's. The Spring Banquet is scheduled for May 15 at 6:30. Brittany emphasized the Committee Chairs to be good communicators about their needs. The planning of the Fall Banquet turned out to be a lot of work for a few people.

There was discussion about changing the Valentine's Dance for the special needs students from February 14th to February 13th because the14th is a half-day. After discussion, it was agreed to change the dance to February 13th at 1:30. There will be pizza, a DJ, and arts and crafts.

The planning for the 8th grade formal is underway. It is scheduled for June 6th from 6-9 p.m. There will be a planning meeting at Mary Woods' home on Saturday January 18th at 10:00 a.m. There was some discussion of bringing ideas for theme. A millennium theme has been suggested but is not set at this point.

8th Grade Graduation is scheduled for June 12th, 2014 from 9:00-11:00 a.m. There will be a reception out in the hall by the stairwell.

PTA donated $8.18 for the auditorium stairs. PTA also donated $50 for refreshments at the Art Showcase that took place in December.

The next Board Meeting will be February 11th at 6:30 in the MediaCenter.

More pictures are needed for the yearbook. Paige Gower prefers that they be submitted via flash drive. There was no stated deadline about photo submission but Nicole will inquire. Early purchase of yearbooks ends February 4th.

Brittany asked the Board to begin thinking about filling board positions that will be vacant, so that it doesn't become stressful as the year winds down.

Pam presented the new Holly Shelter car stickers and the discussion began about how to price them. She agreed to ask Tony Njapa what the base cost was, so that we will know how to price them for sale. The discussion was either $.50 or $1.00. He initially purchased 500 to start with.

Pam is beginning to gather information for the school store. She is seeking approval so that she can get a committee together. Pam thinks that the PTA should start small, maybe opening once a week or even twice per month--maybe even notebook paper, spirit wear, stickers, etc. LeAnn and Marcie did say that the PTA does have enough money to start with a small order of Spirit Wear to sell at the store.

Pam asked for approval to hold a book drive. The board decided that item didn't need official or formal approval and could move forward in conjunction with the Media Specialist.

Adjournment

The meeting was adjourned at 7:15 p.m.

Respectfully submitted,

Renn Carroll, HSMS Secretary