Holland Football Club

Club Constitutions

1 – NAME

(a) The Club shall be named the Holland Football Club and shall be affiliated to the

Essex County Football Association Limited.

(b) The Club colours shall be orange/white.

2 - Objects

The objects of the Club shall be to promote

amateur sports of football in Holland-

on-sea and community participation in the

same.

3 - Officers

The Officers shall comprise of Chairman,

Vice Chairman, Secretary, and Treasurer all of whom shall be elected at the Annual General Meeting.

4 - Committee

(a) The Club shall be controlled by A General

Committee consisting of the Officers and up

to 3 other members who shall be elected at

the AGM.

(b) The General Committee shall meet as

required. The Secretary shall give a least 7

(seven) days notice stating time, place and

agenda. The proceedings of such

meetings to be duly recorded.

3(three) members shall form a quorum.

5 - Powers of the General Committee

(a) The property of and/or assets of the Club

shall be vested in the General Committee.

(b) The General Committee shall have the

power to appoint such ad hoc committees as

are deemed necessary and shall receive

reports of such ad hoc committees at its

meetings.

power to suspend or expel any member

deemed guilty of conduct prejudicial to the

good name of the Club. The member

whose expulsion is under consideration shall

be allowed an explanation of his

conduct to the General Committee and, if in

the opinion of two thirds of the

members present at the meeting, his conduct

be considered such as to make it

undesirable for his membership to continue,

he shall be expelled from the Club.

(d) The general committee may refuse

membership or expel from membership only

for good and sufficient cause such as

conduct or character likely to bring the club

or sport into disrepute, appeal against such

decision may be made to the clubs

members and decided by a majority vote.

(e) The General Committee shall have the

power to fill such vacancies as may arise

in its Constitution between Annual General

Meetings.

6 - Membership

(a) Membership shall consist of playing and

non-playing members.

(f) Non-playing members shall be expected to

play an active part in the affairs of the

Club

(b) Playing members must be properly

registered with the appropriate authority

before representing the Club as a playing member.

shall be kept by the Secretary.

(a) All players to pay a signing on fee each season also a monthly subs fee which is to be set by the General Committee at the A.G.M. and be charged to the Players in 9 (nine) equal monthly installments from September to May inclusive. The only time this Payment is not paid is when a player is injured with broken bones,

(d) Any fines imposed by the Essex County

Football Association Limited as a result

of a caution or sending off offence will

initially be paid by the Club and the player

concerned shall reimburse the Club within

14 days of the date of the invoice sub-

mitted by the Club to the Team in respect of

any such fine. If any player fails to pay

within the specified period a final letter will

be sent to both the Team Manager and the

player making it clear that from the date of

any such letter the player must settle within

14 days and failure to do so will result in the

Club requesting that the Essex County

Football Association impose a sine die

suspension on the player until payment is

received by the Club. However, if any

Team Manager requires the services of a

player who has failed to pay any fine during

the period specified above he may give

instructions to the Secretary that he/she is

not to ask the E.C.F.A. to impose a

suspension.

(e) The club is open to the whole community

without discrimination.

(f) Any fees are set at a level that does not pose

a significant obstacle to membership or use

of facilities.

(g) All youth teams to be fully insured which is provided by Mann Broadbent Insurance.

(h) All adult players to take out player insurance which is optional. If no player insurance taken out the club will not accept any liability for injury or loss of earnings

7 - Non Profit making

All surplus income all profits are re-invested

in the club no surpluses or assets will be

distributed to members or third parties.

8 - Annual General Meeting

(a) The AGM shall be held on the first

Wednesday in July. 3 members to form a

quorum.

(b) The secretary shall give at least 14 days

notice of the AGM to all Committee

Members and Team Managers. An Agenda

is to accompany this notice.

General Meeting (and Extraordinary General

Meeting if appropriate) shall be accepted

and matter arising dealt with. The

Financial Statement and Secretary's Report

shall be received by the Meeting which

will elect the Officers and General

Committee.

(d) The Officers and the General Committee

Members shall be subject to termination

by resignation or otherwise remain in office

until the next A.G.M. following their

election when they shall retire but be eligible

for re-election.

(e) Nominations of officers and the 3 General

Committee members shall be received

from the floor at the AGM.

(f) If the number of nominations is in excess of

the number of vacancies voting thereon shall

be by ballot. Every member present at the

meeting and entitled to vote may vote for as

many candidates as there are vacancies to be

filled and no more. The candidates, up to

the number of vacancies, who receive most

votes shall be declared elected. In the case

of two or more candidates receiving an

equal number of votes the Chairman shall

have a casting vote.

(g) Where insufficient nominations are received

to fill the vacancies, those already

nominated shall be declared elected and the

Chairman shall have the power to call for

further nominations from the floor of the

Meeting. Should the number of nomination

Thus secured exceed the number of

Vacancies, a ballot shall be held.

(h) To be eligible for election all nominees shall

be present at the meeting or have tendered

an apology for absence which has been

accepted by the meeting prior to the start of

business.

9 - Extraordinary General Meeting

(a) An Extraordinary General Meeting may be

convened by the General Committee when

deemed desirable and also upon the signed

written request of three of more members.

(b) The Secretary shall give 7 (seven) days

notice to all members of such a Meeting and

business to be transacted. 3 members to

form a quorum.

10 - Special General Committee Meeting

A Special General Committee Meeting may

be called at any time at the request of an

Officer of the Club. The request shall be

Made to the Secretary stating the business

for which the meeting is required.

11 – Team Managers

(a) The Team Managers shall be

reappointed/appointed for the following

season by the General Committee at the

Annual General Meeting.

(b) Once appointed, the Team Managers shall be at all times accountable to the General

Committee and may be dismissed before

Completion of their term by the General

Committee should their conduct warrant

such action.

sign on players for the ensuing season

and shall abide by all requirements of the

respective Leagues as set out in their

respective Rules.

(d) The Team Managers shall be responsible for

team selection.

(e) The Team Managers will not necessarily be

members of the General Committee but

will be required to attend all General

Committee meetings at which teams matters

are to be discussed.

12 - Finance

(a) The General Committee shall cause to be

kept proper accounts.

(b) The Club books to be open to

examination/audit by any two Committee members at their request.

shall be signed by the treasurer.

(d) The funds of the Club shall be held in an

account approved by the General Committee.

(e) The account shall be in the name of

"Holland Football Club" and shall be drawn upon under the signature of any two of the nominated Officers of the Club.

(f) All teams shall be responsible for their own

finances and keep proper accounts

which shall be open to examination/audit by

any 2 Committee Members at their request.

and passed on to the Treasurer at the end of financial each year

(g) Every Team shall pay a Levy to the General

Account of the Club. The amount of this Levy to be set by the General Committee at the A.G.M. The Levy will be charged to the Teams in 9 (nine) equal monthly installments from September to May inclusive. The only time this levy is not paid is when a player is injured with broken bones,

13 - Alteration to the Rules

(a) No alteration to these Rules shall be made

except at the A.G.M. or at an Extraordinary

General Meeting convened for that purpose

and only if supported by two-thirds of those

present and voting at such a meeting.

(b) Notice of proposed alteration to these Rules

must be given in writing to the Committee

Members prior to commencement of the

AGM.

14 - Interpretation of Rules

Any matters not governed by the foregoing

Rules shall be dealt with by the

General Committee the decision of which

body shall be final an binding.

15 - Child Protection

(a) We currently have a child protection officer

Mr. Mark Sorrell of 10 Highview Ave,

Clacton-on-sea, CO15 3DY.

members to attend the county FA child

Protection workshop.

16- Dissolution

Upon dissolution of club any remaining

assets shall be given or transferred to

another Registered casc, a registered charity

or the sport’s governing body for use by them for related community sports.

ADOPTED ON 09TH September 2010