HMF BOD Planning Meeting
July 12, 2017 6:30pm-9:30pm
6081 Foothill Glen Ct, San Jose 95123
Hammer Montessori Foundation Board of Directors (**in attendance):
President 2017-2019 Valerie Terry**
Vice-President 2017-2019 Jennifer Miller**
Treasurer 2017-2019 Elizabeth Sealund**
Fundraising Head 2017-2019: Mital Poddar**
Secretary 2017-2018 Michelle Buchner**
Programming Co-Head 2016-2018 Tina Castaneda**
Programming Co-Head 2017-2019 Susan Hough**
Community Engagement 2017-2018 Malissa Magallanez**
Principal: Lynn Belmonte**
Faculty Advisor: Joe Griggs
Minutes:
- Meeting called to order at 7:00pm
- Welcome to the 2017/18 HMF BOD year
- Approve minutes from June 25 Transitional Meeting
- Motion to approve: Mital, 2nd: Tina, All in Favor: All, Opposed: None
- 2017-2018 School Year Budget Review & Approval
- Budgeted Expense: $54,550, Budgeted Income: $62,720
- Motion to approve: Jennifer, 2nd: Mital, All in Favor: All, Opposed: None
- 2017-2018 School Year Proposed Calendar of Events
- Community
- Still looking for a Community Service Lead.
- Back to School Night: 8/22
- Chalk Art Festival: 9/16
- Community Meeting (w/ SJPD Internet Safety): 9/19
- Parents Night/Octoberfest: TBD September
- Science Night: 11/14
- Henry Hammer Day: 3/2
- HMF Family Survey:
- Send out: 4/16
- Open House: 4/17
- Emma Prusch End of the Year Party & Service Day: 5/19
- Fundraising
- Annual Appeal: 8/22
- Fall Festival: 10/21
- Make Your Own Craft Fair: 12/16
- IMAX: 1/20 or 1/27
- Valentines Day Babysitting Fundraiser: Details TBD
- Family Dance: 3/9
- Walk A Thon & Dinner: 5/4
- Dining Out: On last Wednesday/Thursday of each month
- 9/27 or 9/28
- 10/25 or 10/26
- 11/29 or 11/30
- 1/24 or 1/25
- 2/28 or 3/1
- Residency Program: Not discussed
- Other:
- Kindergarten Kiss & Cry: 8/16, after drop off
- Event Planning sheet: Not discussed
- Using Facebook page to promote or drive to Big Tent for events
- Public events vs community only events
- Annual Appeal
- Amount per family ask: Keeping ask at $150/student
- Timeline for Appeal:
- Kickoff Annual Appeal at Back to School Night: 8/22, 6pm
- Appeal letters go out in Thursday envelopes on 8/24
- Robocall reminder about the appeal and Chalk Art Festival: 9/15
- End of appeal: 10/20
- Robo call reminder about the appeal and Fall Festival: 10/13
- Announce Annual Appeal funds raised at Fall Festival on 10/21
- Communicating
- HMF Update pamphlet to be created and sent out in conjunction with appeal
- New Business
- Set meeting days/times for BOD meetings during the year
- 2nd Tuesday of each month, 5-6:30pm
- 9/12, 10/10, 11/14, 12/12, 1/16, 2/13, 3/13, 4/24, 5/15
- Getting gift cards to teachers for the beginning of the year
- Liz will look into this
- Help for the Kiss & Cry
- Valerie will send out an email notification asking for help
- Other Business?
- Box Tops:
- Schoolwide goal of 1500 box tops = dance party during 2nd recess
- 2 payouts/year (December and April)
- Liz will make collection boxes for each classroom
- Meeting Adjournment: 9:55pm