HMF BOD Planning Meeting

July 12, 2017 6:30pm-9:30pm

6081 Foothill Glen Ct, San Jose 95123

Hammer Montessori Foundation Board of Directors (**in attendance):

President 2017-2019 Valerie Terry**

Vice-President 2017-2019 Jennifer Miller**

Treasurer 2017-2019 Elizabeth Sealund**

Fundraising Head 2017-2019: Mital Poddar**

Secretary 2017-2018 Michelle Buchner**

Programming Co-Head 2016-2018 Tina Castaneda**

Programming Co-Head 2017-2019 Susan Hough**

Community Engagement 2017-2018 Malissa Magallanez**

Principal: Lynn Belmonte**

Faculty Advisor: Joe Griggs

Minutes:

  1. Meeting called to order at 7:00pm
  2. Welcome to the 2017/18 HMF BOD year
  3. Approve minutes from June 25 Transitional Meeting
  4. Motion to approve: Mital, 2nd: Tina, All in Favor: All, Opposed: None
  5. 2017-2018 School Year Budget Review & Approval
  6. Budgeted Expense: $54,550, Budgeted Income: $62,720
  7. Motion to approve: Jennifer, 2nd: Mital, All in Favor: All, Opposed: None
  8. 2017-2018 School Year Proposed Calendar of Events
  9. Community
  10. Still looking for a Community Service Lead.
  11. Back to School Night: 8/22
  12. Chalk Art Festival: 9/16
  13. Community Meeting (w/ SJPD Internet Safety): 9/19
  14. Parents Night/Octoberfest: TBD September
  15. Science Night: 11/14
  16. Henry Hammer Day: 3/2
  17. HMF Family Survey:
  18. Send out: 4/16
  19. Open House: 4/17
  20. Emma Prusch End of the Year Party & Service Day: 5/19
  21. Fundraising
  22. Annual Appeal: 8/22
  23. Fall Festival: 10/21
  24. Make Your Own Craft Fair: 12/16
  25. IMAX: 1/20 or 1/27
  26. Valentines Day Babysitting Fundraiser: Details TBD
  27. Family Dance: 3/9
  28. Walk A Thon & Dinner: 5/4
  29. Dining Out: On last Wednesday/Thursday of each month
  30. 9/27 or 9/28
  31. 10/25 or 10/26
  32. 11/29 or 11/30
  33. 1/24 or 1/25
  34. 2/28 or 3/1
  35. Residency Program: Not discussed
  36. Other:
  37. Kindergarten Kiss & Cry: 8/16, after drop off
  38. Event Planning sheet: Not discussed
  39. Using Facebook page to promote or drive to Big Tent for events
  40. Public events vs community only events
  41. Annual Appeal
  42. Amount per family ask: Keeping ask at $150/student
  43. Timeline for Appeal:
  44. Kickoff Annual Appeal at Back to School Night: 8/22, 6pm
  45. Appeal letters go out in Thursday envelopes on 8/24
  46. Robocall reminder about the appeal and Chalk Art Festival: 9/15
  47. End of appeal: 10/20
  48. Robo call reminder about the appeal and Fall Festival: 10/13
  49. Announce Annual Appeal funds raised at Fall Festival on 10/21
  50. Communicating
  51. HMF Update pamphlet to be created and sent out in conjunction with appeal
  52. New Business
  53. Set meeting days/times for BOD meetings during the year
  54. 2nd Tuesday of each month, 5-6:30pm
  55. 9/12, 10/10, 11/14, 12/12, 1/16, 2/13, 3/13, 4/24, 5/15
  56. Getting gift cards to teachers for the beginning of the year
  57. Liz will look into this
  58. Help for the Kiss & Cry
  59. Valerie will send out an email notification asking for help
  60. Other Business?
  61. Box Tops:
  62. Schoolwide goal of 1500 box tops = dance party during 2nd recess
  63. 2 payouts/year (December and April)
  64. Liz will make collection boxes for each classroom
  65. Meeting Adjournment: 9:55pm