EVENT REQUIREMENTS FORM - CITY HALL
This form is to be completed and returned with the VENUE HIRE FORM
If you have difficulty answering any of these points speak to our staff who may be able to point you in the right direction.
This form can be:
-emailed to
-faxed to 02 6333 6163
-posted to Private Mail Bag 17, Bathurst NSW 2795
Name of Event:______
Type of Event:______
Event Date______
Access Times:From: ______To: ______
Event Times:From: ______To: ______
Venue Required (Tick all applicable)
City Hall
Upstairs Foyer
Downstairs Foyer
City Hall Equipment and Services:
Technical Requirements:Sound Requirements
Lighting Requirements:______
Name of Entertainment:______
Contact No. for Entertainment:______
Access time for Entertainment:______
Other Technical Requirements:______
Please answer the following questions:
Catering requirements:
Style of food service:______
______
Bar Requirements:
Style of Bar Service required:
Bar Service Only:______
Table Service:______
Tray Service:______
Times required:From______To ______
Other Requirements:
___Number of Guests
___Copy of Public Liability Form attached?
___Do you have Ticketing requirements?
___If so, have you completed the Ticketing Requirements Form?
___Have you submitted your Floor Plan?
___Floor set up to be completed by
___If not, please indicate when it will be submitted
___Do you require a Dance Floor?
___If so, what size? 8x8 10x10 12x12
___Do you have Sponsorship involvement?
___If so, do you require a display area for sponsors?
___Do you require banners to be hung?
___Do you require fairy lights?
___Do you require a red carpet?
___If so, where is it to be placed?
___Have you organised decorators?
___Name of decorators: ______
___Contact No for decorators: ______
___Access Time for decorators: ______
___Room Decorations (please describe how they are to be erected):
______
___Additional Decorations (e.g. tables / foyer):
___Have you made contact with our Bar Manager in relation to your Bar requirements?
___Security requirements:
___If so, have you provided a Security Brief?
Any other information that you feel we should have: ______
______
______
Comments not covered in the above:
______
______