High Grove Homeowners Association, Inc
HIGH GROVE HOMEOWNERS ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
JANUARY 25, 2010 AT 2PM
HELD AT THE HIGH GROVE CLUBHOUSE
Board of Directors Present By Speaker Phone or in person:
Paul Ream
Mike Emmerson
Barbara Wignall
Pamela Powell
Absent: Julie Roach
Tammy Buchhardt, CAM, was present representing Mid-Florida Property Professionals, Inc.
Call to Order
Paul Ream called the meeting to order at 2:08 PM.
Proof of Notice
Tammy Buchhardt, CAM relayed notice of the meeting with the agenda was posted at the clubhouse more than 48 hours in advance per Florida Statute 720.
Quorum Certification
A quorum of the Board was certified. Paul Ream, Mike Emmerson, Pamela Powell, and Barbara Wignall were present by speakerphone or in person.
Adoption of Previous Meeting Minutes
MOTION
Paul Ream made a motion to approve the minutes from the meeting held on October 10, 2009. Mike Emmerson seconded the motion. All Directors voted in favor of this motion. The motion was passed.
Tammy Buchhardt shall post the minutes of the previous meeting held on October 10, 2009 on the web site as the official minutes.
RETENTION POND DRAINAGE REPAIR
Tammy Buchhardt was asked to obtain at least two more quotes for cleaning out the drain lines leading into the retention pond.
CCTV CAMERAS
Tammy Buchhardt reported that the cameras are working but the one inside the clubhouse cannot be viewed from the website. She stated that Vanessa and herself have been contacting embark, US Securities, and Gareth in order to get the camera viewable from the web. Tammy Buchhardt also stated that she was not pleased with some discouraging comments that US Securities made to Vanessa when they stated that we were bugging them too much. Additionally, the previous CAM, Deana Hamill, signed a five-year contract with this company, which does not expire until 2013. Tammy Buchhardt reported that they would continue to work on this until it is resolved.
NEW BUSINESS
GATE CODE
The Board of Directors asked that the gate code be changed to 7529 beginning March 1, 2010. Tammy Buchhardt was asked to post on the web, as well as send email bulletins out, and also send a mailing to the owners notifying them of the change.
Tammy Buchhardt was also asked to look into the cost of a card reader system for the owners. The BOD had no objection to looking into it and finding out the cost.
LIGHTS
The owners present stated that the front entrance sign is very dim on the right hand side as you enter into the Resort. Tammy Buchhardt was asked to look into it. Additionally, the BOD agreed with the owners and authorized Vanessa Hassett to put the rope lights back out in order to light up the entry better.
SPRINKLERS
Tammy Buchhardt was asked to contact Don Mead and have him adjust the sprinklers by the keypad. Currently, when the sprinklers are on the water sprays into the cars that have to roll down their window to enter the gate code.
SIGNAGE ON GATE
Tammy Buchhardt was asked to move the signs, Neighborhood Watch, on the entry gate from the right hand side to the left hand side where they will be more visible.
Skate Boards and Ramps
Tammy Buchhardt was asked to send notices, if not done already, to the owners and guest of the children who skateboard and make ramps on private property. Tammy Buchhardt stated that she has spoken to some parents and will continue to monitor it.
Dog Issues
Owners complained about the amount of people that have pets but do not clean up after them and do not have them on leashes. Tammy Buchhardt was asked to notify the guest and owners that are in violation by sending them an email or via the postal service.
OPEN DISCUSSION
The Board agreed to get a cover for the spa per Darren Hey’s previous quote in which he stated that he would only charge the HOA for the cover and he would install for free. The cost was estimated at under $75.00 and actually came in under $36.00. Additionally, Tammy Buchhardt was asked to call Tranquility bay to see if we can possibly turn down the temperature to a lower setting to save cost.
Owners were displeased with the service provided by Ark Services. The trash bins are not placed out nor removed in accordance with our documents. The board asked Tammy Buchhardt to seek out additional quotes for this service.
OFFICER POSITIONS
MOTION
A motion was made by Pamela Powel and seconded by Mike Emmerson to have all the Board of Directors continue to serve in their current officer roles as follows;
Paul Ream – President
Barbara Wignall – Vice President
Mike Emmerson – Treasurer
Pamela Powel – Secretary
All in favor, MOTION CARRIED.
The Owners stated that they were very pleased with Vanessa Hassett and the Concierge staff. They were very appreciated of her and the staff’s efforts and have heard very good things from their guest.
Adjournment
MOTION
Paul Ream made a motion to adjourn the meeting. Mike Emmerson seconded the motion to adjourn. All Directors voted to close the meeting.
Respectfully submitted,
Tammy Buchhardt, CAM