Basic Chapter Administration Operations

  1. Basic guidelines for Chapter Operations - Please note that it is not in the chapter's interest to elect or list non-financial brothers as Basileus or CKRS. It hinders contact with IHQ and access to the IHQ website.
  2. For IHQ dues submissions:
  3. Please, at a minimum, submit the CKRS and Basileus dues prior to Dec 24 to avoid IHQ website lockout.
  4. Use the electronic submissions option. It is faster, easier to track and there is no chance for the USPS, UPS, or FedEx to lose the checks.
  5. Submit CEF and Insurance payments NLT Jan 31st.
  6. For 12th District dues submissions:
  7. Complete all fields for each brother, especially the following three. The calculations may not work properly if you do not.
  8. Reclaim (Y/N), Prepay (Y/N), Type (G/U)
  9. Use each Brothers ACTUAL name as listed by IHQ, not preferred or nick name.
  10. Please verify with each brother his contact information. Don't just cut and paste last years' data. Some of it is inaccurate and requires updating. Also, submit the preferred phone and email address that they desire information be sent.
  11. Submit ONE check or money order with the Form DF53, not one per brother.
  12. As you complete this form, please send 2 hard copies to me (with ONE check for the funds), and e-mail to:
  13. Rename the forms using your chapter name and date, e.g., DeltaPi_FormDF53r2_yyyymmdd
  14. Please use this new form. All other forms are obsolete.
  15. Submit in the original format. DO NOT convert to another format. Thanks.
  16. My Page: The CKRS and Basileus should have all members listed when you login. Check the status of brothers who have missing financial cards. Ensure they are financial. (Hold: Financial means they are missing anacceptablepicture.)
  17. Status I need an e-mail for:
  18. Omega Chapter - Brothers not listed as such;
  19. Undergraduate - brothers listed as undergraduates who are not
  20. New Initiate – Unless they are in MSP right now, they should be listed as Financial.
  21. Mailing Address: ALL Chapters are required to have and maintain a PO Box.
  22. E-mail:
  23. When sending them, please include Chapter name in subject line, makes it easier to find later when trying to catalog data.
  24. CHANGE SUBJECT LINE when changing the subject
  25. OPPF.ORG
  26. Login- chapterkrsPassword: default is Password.1
  27. Let DKRS know if this doesn't work. Also, submit track it ticket requesting ALL Chapter passwords be reset for ALL chapter e-mails.
  28. IHQ sends Insurance coverage forms here; also, MSP information; notification of cards in mail, etc
  29. Forms: Please use updated forms. (50, 53, and 37)
  30. Form 37: Need everyone to use new forms. I sent them out with the reminder to submit. If using Excel or Word, incorrect form. Also, Adobe has been updated. If form does not have the months it covers at the top, need to update.