HEMPHILL INDEPENDENT SCHOOL DISTRICT
P.O. BOX 1950 – HEMPHILL, TEXAS
PHONE (409) 787-3371 – FAX (409) 787-4005
Glenn Pearson, Interim Superintendent
Sally Butler, Business Manager
Susan Smith Jeremy McDaniel Marc Griffin
Elementary Principal Middle School Principal High School Principal
Agenda
Regular Board Meeting
Thursday, July 18, 2013 – 7:00 p.m. – Administration Building
I. Members Present:
Absent:
II. Invocation:
III. Pledge To The Flag:
IV. Mission Statement:
V. Visitors and Comments:
VI. Approval Of Minutes:
1. Regular Board Meeting June 20, 2013
2. Special Board Meeting July 1, 2013
VII. Superintendent’s Report:
1. Staff Development 2013 - 2014
2. TASB Convention
3. Budget 2013 - 2014
4. Construction Progress
VIII. Superintendent’s Recommendations:
1. Recommend approval of renewal of Attorneys Linebarger Goggan Blair
and Sampson’s contract.
2. Recommend approval of TASB’s Policy Update 97.
3. Recommend approval of representative to Texas Association of School
Boards.
4. Recommend approval of renewal of TASB Risk Management Fund proposal
for 2013 – 2014.
5. Recommend approval of reviewing District’s “Local Investment Policy” CDA.
6. Recommend approval of student handbooks for 2013 – 2014 school year.
7. Recommend approval of employee handbook for 2013 – 2014 school year.
8. Recommend approval of District and Campus Improvement Plans for
2013 – 2014 school year.
9. Recommend approval of change for August Board Meeting.
10. Recommend approval of a Proposed Tax Rate of $ 1.04 for the 2013 – 2014
school year.
11. Recommend approval of bids for security door card access.
12. Recommend approval of bids for security cameras.
13. Adjourn for Executive Session
Allowed by Gov. Code 551.072 and 551.074.
14. Convene to Open Session (Continue Superintendent’s Recommendations).
15. Recommend accepting resignations.
16. Recommend employing personnel.
IX. Statement of Operations:
X. Approval of Bills & Financial Report for the Month of
June 2013
XI. Approval of Budget Amendment # 5 for the 2012 – 2013
School Year
XII. Adjourn:
These closed sessions are authorized by the Texas Open Meeting Act, Texas Government Code Section 551.072 and 551.074.
A. Personnel.
No action or vote may be taken in the closed meeting. An open meeting will be held to consider and take action, if any, on items discussed in closed session.
If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.
Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or
all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real
property.
Section 551.073 – For the purpose of negotiating contracts for prospective gifts or donations.
Section 551.074 – For the purpose of considering the appointment, employment, evaluation,
reassignment of duties, discipline or dismissal of a public officer or employee or to hear
complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for implementation, of
security personnel and devices.
Section 551.082 – For the purpose of considering discipline of a public school child or children.
Section 551.083 – For the purpose of considering the standard, guidelines, terms or conditions the
Board will follow, or instruct its representatives to follow, in consultation with representatives of
employee groups in connection with consultation agreements provided for by Section 13.901 of
the Texas Education Code.
Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during
examination of another witness.
Should any final action, final decision or final vote be required in the opinion of the Board with
regard to any matter considered in such closed meeting, then such final action, final decision or
final vote shall be at either:
A. the open meeting covered by this notice upon the reconvening of this public meeting, or
B. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.
This notice was posted in compliance with the Texas Open Meetings Act at 8:00 a.m.,
July 11, 2013 (date).
______
Glenn Pearson, Interim Superintendent
Hemphill I.S.D.
For the Board of Trustees
Superintendent’s Report:
This has been and still is a very busy summer. There is a great amount of work that takes place during the summer months:
Closing out the 2012 – 2013 school year.
Summer School
Preparing a preliminary 2013 – 2014 school budget
Interviewing and employing personnel
Reviewing policies and handbooks
Attending workshops and webinars
Summer free breakfast and lunch program
Campus beautification – mowing edging, and flower bed work
Repairs to softball and baseball fields
Tining, verti-cutting, poisoning, fertilizing, watering, top dressing, and mowing our fields
Basketball and volleyball camps
Summer League Basketball
Student scheduling and teacher schedules
New Elementary Building
Maintenance – painting, electrical work, school buses serviced and cleaned
Cleaning and waxing all halls and classrooms
1. Staff Development 2013 – 2014
May I extend an invitation to you to come to our general employee meeting at 8:00 a.m. on August 19, 2013. This will be a good time for you to meet all employees and for them to know our Board Members. Please let me know if you would like to say anything to our employees.
Please see backup information No. 1 for Staff Development Schedule.
2. TASB Convention
Just a reminder that the TASA/TASB Convention is scheduled on September 27 – 29 in Dallas.
3. Budget 2013 - 2014
July 16 – School Budget Workshop
July 18 – Adopt Proposed Tax Rate
July 31 and August 7 – Notice of Public Meeting to discuss budget and proposed tax rate
August 26 – Public Meeting to adopt budget and approve tax rate
4. Construction Progress
Several working days were missed due to rain and deciding how to correct the problem of bad dirt below the 4 feet scheduled to be taken out. It was finally approved to move the remaining dirt behind the gym to replace the bad dirt under the middle part of the future foundation. We approved the change order at our last Board Meeting. They started backfilling and compacted every 6” down to 4” on each lift. Terracon was here for 2 days checking the compaction. They decided that the dirt did not meet the compaction standards. Then they decided to take out the backfill and replace it with the red fill dirt that is used under the foundation. They worked Friday and Saturday after July 4, then we had a big rain on Sunday. At this writing (Monday) it is raining. They did get the main drain pipe in and all the water from Milam Street should be drained off to Hwy 87.
I will give an updated oral report at the Board Meeting.
Superintendent’s Recommendations:
1. Recommend approval of renewal of Attorneys Linebarger Goggan Blair & Sampson’s contract.
Recommend approval of a renewal contract with this law firm for the administrative appeal and any judicial appeal of the property value study findings as conducted by the Comptroller’s office as of January 1, 2013 for the school year 2014 – 2015.
Please see backup information No. 1 for letter and contract.
2. Recommend approval of TASB’s Policy Update 97.
Recommend that we add, revise, or delete policies as recommended by Texas Association of School Board Policy Service.
Please see backup information No. 2 (Vantage Points and Explanatory Notes).
3. Recommend approval of representative to Texas Association of School Boards.
Andra Self, Lufkin School Board Member’s term is expiring this year and has indicated that she wants to serve another term as our representative to the Texas Association of School Boards. This Board may endorse Andra Self or support any other nomination for the open position.
Please see backup information No. 3. ( Endorsement form and Nomination form.)
4. Recommend approval of renewal of TASB Risk Management Fund proposal for
2013 – 2014.
Workers Compensation $ 59,419 (decrease $ 5,257)
Unemployment Compensation $ 5,981 (decrease $ 1,993)
Please see backup information No. 4.
5. Recommend approval of reviewing District’s “Local Investment Policy” CDA.
Recommend approval of reviewing our District’s “Local Investment Policy” CDA as required by the State’s Legal Policy CDA, and approve a Resolution that this action was approved.
Please see backup information No. 5 for Resolution and Policy CDA.
6. Recommend approval of student handbooks for 2013 – 2014 school year.
Principals will discuss any changes to the handbook.
7. Recommend approval of employee handbook for 2013 – 2014 school year.
8. Recommend approval of District and Campus Improvement Plans for 2013 – 2014 school year.
9. Recommend approval of change for August Board Meeting.
Recommend we change our August 15, 2013 Board Meeting to Monday, August 26, 2013. The change is necessary because of the public notice posting in the newspaper requirements.
10. Recommend approval of a Proposed Tax Rate of $ 1.04 for the 2013 – 2014 school year.
Recommend a Proposed Tax Rate of $1.04 for the 2013 – 2014 school year to be published in the notice for a public hearing to discuss the 2013 – 2014 School District Budget and Proposed Tax Rate at 7:00 p.m. on August 26, 2013 in the Hemphill ISD Board Room. Also recommend that the 2013 – 2014 Tax Rate and Budget be adopted at the Regular Board Meeting on August 26, 2013 immediately after the Public Hearing.
11. Recommend approval of bids for security door card access.
Recommend the low bid of $ 14,790 from Guardian Force Corp., Nederland to install a security card access system in the New Elementary School.
Please see backup information No. 11 for other bids and scope of work.
12. Recommend approval of bids for security cameras.
Recommend the low bid of $ 14,872 per building for a total of $ 29,744 from Computerland, Longview to install a security camera system in the New Elementary School and High School.
Please see backup information No. 12 for other bids and scope of work.
13. Adjourn for Executive Session
Allowed by Gov. Code 551.072 and 551.074.
14. Convene to Open Session (Continue Superintendent’s Recommendations).
15. Recommend accepting resignations.
16. Recommend employing personnel.
Reassign Cindy Ince – Special Education Coop Counselor
Kristi McDaniel – High School Family and Consumer Science