Heath Hayes & Wimblebury

Parish Council

Minutes of the Parish Council Meeting,

Held on Wednesday 5th October 2016.

Heath Hayes Library, Hednesford Road, Heath Hayes.

Present;

Cllrs J. Bernard (Chair), A. Bernard, J. Cooper, A. Dean, M. Dean, D. Marsden,

D. Morris, A. Spicer, D. Todd, G. Wiggin.

In Attendance;

Residents: L. Bullock. C. Woods. D. Woods.

District Councillor D. Snape.

Clerk, R. Smythe.

Chair’s Announcements and Public Participation.

There were no announcements nor any matters raised by the public.

RESOLVED: NOTED.

1. Apologies. Consideration of acceptance of any apologies received in writing before the meeting.

The meeting began at 7.31pm. Written apologies from Cllrs D. Hill, D. Baker and Cllr V. Baker had been received and were accepted.

RESOLVED: TO ACCEPT THE APOLOGIES.

2. Declarations of Interest and Dispensations on Agenda Items.

Volunteers at Heath Hayes Library (Item 19) Cllrs J. Cooper, J. Bernard (therefore A. Bernard), D. Todd. Non pecuniary, non-prejudicial.

RESOLVED: NOTED.

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3. To Approve the Minutes of the Meeting held on 7th September 2016.

Approval of the minutes was proposed, seconded and agreed.

RESOLVED: TO APPROVE THE MINUTES.

4. Matters Arising from the Minutes.

There were no matters arising, not otherwise dealt with.

RESOLVED: NOTED.

5. Planning;

5.1 Applications dealt with by Planning Committee (no objections).

·  16/233 – Land at rear of 165 HEDNESFORD ROAD, HEATH HAYES – Four three-bedroomed residential properties. (Amended plans).

·  16/344 – 6 ELDER CLOSE, HEATH HAYES – Two storey side extension and single storey rear extension.

·  16/361 – 5 APPLEDORE CLOSE, WIMBLEBURY Single storey rear extension.

5.2 Decisions reported by Cannock Chase Council.

·  16/198 – 18 AVENUE ROAD, HEATH HAYES – Single storey annex to provide ancillary accommodation.

·  16/293 – 205 WIMBLEBURY ROAD, HEATH HAYES – Erection of wall to front.

·  16/298 – 1 FREMANTLE DRIVE, HEATH HAYES – Ground floor side extension.

RESOLVED: NOTED.

6. To consider the approval of the Clerk’s Reports.

The Clerks Reports were noted and agreed.

RESOLVED: TO NOTE AND AGREE THE REPORTS.

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7. Report of Meetings.

There were no reports.

RESOLVED: NOTED.

8. Grant Aid – January 2017. Update on current position.

It was reported that the grant procedure had started and had been advertised on the Council website, Facebook, noticeboards and newsletter.

There was an invitation to apply by 30th November. The applications would be considered at the meeting on 4th January 2017. This would hopefully allow all interested parties to have time to apply and deal with all applicants at one meeting.

Recipients would be informed of the grant that would be made and the cheques authorised at the Council meeting in April 2017 and presented at the Annual Parish Meeting in May. Those not attending would be sent their cheques in the post.

RESOLVED: TO CONTINUE AS ABOVE.

9. Remembrance Sunday, 13th November – Present arrangements and developments.

9.1 Assemble at 9.30am at the Constitutional Club on Sunday 13th November. Service at 10.00am at the Bourne Methodist Church. A procession along Hednesford Road for the 11.00am silence at Five Ways. Then a reading of the names of the fallen by Mr R. Fullelove.

9.2 The Council would lay wreaths to remember the women who had given their lives and Cllr A. Dean had agreed to provide the public address system. Cllr J. Bernard would lead the procession and place a wreath. Cllr V. Baker would place a wreath to remember the women. Cllr D. Todd hoped to lay a wreath on behalf of the County Council.

9.3 It was agreed to continue to prepare as planned for the event.

9.4 Cllr J. Bernard again stressed the need for volunteers to assist as marshalls. The arrangements and options for next year would be considered at the December meeting.

RESOLVED: TO CONFIRM THE ABOVE ARRANGEMENTS.

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10. Remembrance Event at Wimblebury War Memorial on 6th November – Present arrangements and developments.

10.1 Cllr D. Todd hoped to lay a wreath on behalf of the County Council.

10.2 Cllr Val Baker to lay a wreath to remember the women.

10.3 Cllr A. Dean agreed to bring the PA.

10.4 All Councillors were encouraged to attend the event.

10.5 500 leaflets had been printed and Cllr J. Bernard was arranging for the leaflets to be delivered.

10.6 Reverend Glynne Watkin – Service. To be confirmed.

10.7 The event was on Facebook, website, newsletter. Leaflets would be distributed. The Police and District Council had been informed.

RESOLVED: TO PROCEED AS ABOVE.

11. Traffic and Highway Matters. Update on current issues and consideration of further action.

Cllr D. Todd reported that she was compiling a list of the worst 15 potholes in the area to prioritise repairs.

RESOLVED: NOTED.

12. Gorsemoor School.

12.1 Consideration of comments regarding any future actions to alleviate parking issues.

It was reported that it was planned to have enforceable restrictions on Gorsemoor Road, similar to Five Ways and Heath Hayes schools.

There were also concerns about parking issues in Meadow Way at the beginning and end of the school day with vehicles being left on the bend near to Thistledown Drive. It was felt that this could be dealt with by the police under existing legislation.

12.2 School Crossing Patrol – Current position.

It was reported that the funding for the SCP would cease at the end of the term in December 2016.

RESOLVED: NOTED.

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13. Defibrillators – Current position and future plans.

Defibrillators 1 and 2 were in place and in working order.

There were no known sources of grants at the present time.

RESOLVED: NOTED.

14. Open Spaces – Cannel Mount. Report on any developments and consideration of further action.

It was reported that there would be a meeting at Chasewater Innovation Centre on 6th October where the County Council would outline the position with the Countryside Review and what was planned. It was agreed to keep this matter on the agenda.

RESOLVED: TO KEEP THIS ON THE AGENDA.

15. Christmas Lights. Consideration of current position and future action.

15.1 Cannock Council was considering ceasing funding for Christmas lights from 2017 but had confirmed that the seven lights in Heath Hayes would be installed this year as normal.

It was not known what the final decision would be and the Council agreed to consider any offer from Cannock Council to pay for the lights to continue from 2017 onwards, should any offer be made.

RESOLVED: TO CONSIDER THE MATTER FURTHER.

15.2 The Council agreed to liaise with Rev. Glynne Watkin at St John’s Church to see if there would be a need for a Christmas tree this year and if there was to be a Carols around the Tree event. The Council agreed to offer up to £200 should this be needed to fund the tree.

RESOLVED: TO LIAISE WITH ST JOHN’S REGARDING A TREE.

16. Heath Hayes Park – Consideration of any developments.

There were no developments at the present time. It was agreed to keep the matter on the agenda as it was hoped that there may be some discussions in the near future.

RESOLVED: TO KEEP THIS ON THE AGENDA.

.………………………..Chair Page 59/16

17. Chapel Street, Heath Hayes – Consideration of any developments.

There had been no update from the County Council regarding the land adjacent to the Bourne Methodist Church that the Council was enquiring about as the site for a potential Community Centre. It was agreed to keep this matter on the agenda.

RESOLVED: TO KEEP THIS ON THE AGENDA.

18. Bus services in the area – Consideration of any developments.

A suggestion had been sent by letter and email to Arriva to alter the route of the 62 to include a loop around Wimblebury to facilitate local residents having easier transport links to Hednesford. An invitation to meet the Council had also been sent. There had been no reply.

Cllr D. Todd reported that Arriva would not alter the route and the County Council would not subsidise the route as it did not meet qualifying criteria. It was agreed to keep this matter on the agenda.

RESOLVED: TO KEEP THIS ON THE AGENDA.

19. Heath Hayes Library – Consideration of any developments.

It was reported that there were five trained volunteers, seven in training and one dealing with the premises. A total of 13. It was hoped that further volunteers might come forward and assist with running the library.

RESOLVED: NOTED.

20. Adherence to legal requirements regarding workplace pension provision. Current position and action required by future dates.

It was reported that legal requirements from the Pensions Regulator regarding automatic enrolment registration and staging dates were being complied with and developments would be reported to the Council.

RESOLVED: NOTED.

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21. Consideration of matters affecting the precept.

The Council agreed to consider this matter further after the Clerks’ liaison meeting with Cannock Council on 23rd November. It was hoped that information about the arrangements for setting the precept would be reported to the Council after this date to enable the precept to be set in January.

RESOLVED: NOTED.

22. To note the Incoming and Outgoing Correspondence;

The list of incoming and outgoing (numbered 203 to 241/16) post was noted.

RESOLVED: NOTED.

23. Accounts for Payment.

Authorisation of the payments totalling £2,492.89, listed in Appendix A, was proposed by Cllr A. Dean, seconded by Cllr A. Bernard. and agreed. (Income of £34,756.25 Precept was noted).

RESOLVED: TO AUTHORISE THE PAYMENTS.

24. Items for Information and Future Agendas.

Councillors were invited to send any items for inclusion on the agenda to the Clerk by Monday 24th October.

RESOLVED: NOTED.

25. Date of Next Meeting.

The date was agreed as Wednesday 2nd November 2016. Cllr J. Bernard declared the meeting closed at 8.30pm and thanked those present for their attendance.

RESOLVED: TO MEET ON 2nd NOVEMBER.

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