Healthy Communities Webinar Series for 3- YR Grantees

20 September 2016

Agenda and Meeting Notes

  • Welcome and Roll Call
  • Golisano Health Leadership Award
  • Nominations are due to SOI on 1October 2016. Please email them to
  • SOI will provide you with a plaque to give to your honoree. If you plan to present your award before 31 October 2016, please email as soon as possible to give us the name of your honoree so that we can get the plaque printed and shipped to you in time.
  • Awards must be presented by 1 December 2016
  • Media resources are available here
  • Mid-Year Grant Report
  • The Mid-Year report is Due 14 October 2016. You will not have a monthly report due in October.
  • The reporting link is on the Healthy Communities Resource page. Click here to submit your report. Log in using your Program name (Nebraska, Belgium, Kenya, etc.)
  • An Excel spreadsheet that shows all the sections of the report can be found on the Resources webpage here.
  • The Mid-Year report covers 1 April 2016 to 30 September 2016. The mid-year report and the year-end report are in the same format. Mid-Year covers the first 6 months of your grant year, the Year-End report covers the second 6 months of your grant year.
  • You do not need to submit a financial report mid-year. However, we recommend that you take the time to do an internal review of your spending and see if you need to modify your budget. Please plan to spend all your funds. Remember that you may move 10% of your budget and that changes over 10% require prior approval. If you need to request a budget modification, use this form and contact your RHAM.
  • Please note - Criteria 2 requires you to report on all the Healthy Athlete events in your Program. If you received a Healthy Athletes Capacity Grant, you do not need to submit the number of screenings but you do need to report your capacity grant amount and matching dollars. You can pull the “$ contribution covered by SOI grant for this event” and “VIK contributed for this event” directly from your Healthy Athletes capacity grant report. If you have any questions about this, please contact your RHAM.
  • Questions
  • Q. Do we only need to report on the Healthy Athletes disciplines that we are focusing on in our Healthy Communities work or do we need to report on every Healthy Athletes event? A. Criteria 2 is a Program-wide goal, so we would like you to report on ALL of your Healthy Athletes events Program wide. The information that you report on follow up care is only for the athletes in your geographic area for the Healthy Athletes disciplines you are focusing on.
  • Q. Can we count volunteer time as VIK? A. For Criteria 2 on Healthy Athletes, you may not count volunteer time as VIK. However, when you submit your Year-End budget report in April, you may count the hours of volunteers who contributed to your Healthy Communities work.
  • Q. If we did not start our work on a criteria yet, can we report that we will be starting those activities at a later date? A. Yes. We know that the first 6-months are when Programs hire staff and that there were some delays in Programs receiving grant dollars and as such there may be areas where you have not yet begun your work.
  • Q. How can we upload pictures in the mid-year report? A. There is a section in the Qualtric report where it will ask you if you have any pictures to upload. If you do, follow the directions to upload your pictures. Or, if you have a lot of pictures, upload them into a web-based photo sharing site (like Flickr) and then share the link with us.
  • SO Paraguay’s partnership with the Ministry of Health
  • SO Paraguay has, through its Healthy Communities grant, formed a partnership with the Ministry of Health to provide follow-up care to athletes.
  • Special Olympics connects athletes to the Ministry and the Ministry provides the health care.
  • The partnership was made after a lot of meetings. The meetings started with the Directors and sub-Directors. Then they held meetings with the Directors of the hospitals and the doctors in the satellite locations of the hospital. Additionally they met with the heads of the schools to have them be a part of the partnership as well.
  • SO Paraguay also did a training presentation on how to work with this population. The presentation focused on the health disparities people with ID face and also how medical providers can work with people with ID. Healthy Athletes Clinical Directors helped with the training.
  • Open Q & A

AM Attendees:

Africa: Genevieve Bam and Charlotte Murungi (Uganda), Maureen MatildahKanyusKimathi, John Makathimo, and Susan Masila (Kenya)

Asia Pacific: Asma Hasan (Pakistan)

Europe Eurasia: Britt Moens (Belgium), Cait Donnelly (Ireland), and Joanna Styczen-Lascka (Poland)

Latin America: Rossana Zelaya Sosa (Paraguay)

North America: Terrl Weir (Arkansas), Nora Mason (Connecticut), Jasmine Green (Florida), and Alisa Hoffman (Nebraska), Ellen Fahey and Keith Fishburne (North Carolina)

SOI Staff: Charita Boseman (SOI),Heather Harmer (SOI), Kristin Hughes Srour (HQ) Nancy Htay (SOI), Gonzalo Larrabure (SOLA), Raghda Mostafa (SOMENA), Mash Nthutang (SOA), Cheryl Peng (HQ), Molly Sadowsky (SOI), Amy Shellard (SOI), Onolee Stephan (HQ), Avi Tania (SOAP) and Jamie Valis (SOI).

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PM Attendees:

Asia Pacific: Amanda Beehag (Australia)

East Asia: Helen Dong (China)

Latin America: Rossana Zelaya Sosa (Paraguay)

North America: Jen Ernst (Hawaii)

SOI Staff: Charita Boseman (SOI), Kristin Hughes Srour (HQ), Cheryl Peng (HQ), Onolee Stephan (HQ), Avi Tania (SOAP) and Jason Zhan (SOEA)

Missing:

Asia Pacific:Samoa

Europe Eurasia:Czech Republic

Latin America: Costa Rica

Middle East/North Africa: Egypt

North America: British Columbia