UNIVERSITY OF BRIGHTON

Health and Safety Workplace InspectionTool

Faculty:…………………………………………………………………

School/Department:…………………………………………………..

Areas Inspected:……………………………………………………..

Inspection Date:……………………………………………………….

Details of any outstanding issues from previous inspection / Action required and reason why this issue remains outstanding

Version 1.001-10-09

  1. POLICIES AND PROCEDURES

A / Are there local procedures to ensure that all staff (including students, contractors and visitors) are aware of what to do in an emergency
B / All staff in the department are able to access the following policies, procedures and reports
1 / Health & Safety Policy
2 / Local Procedures
3 / Minutes of H&S committee or meetings
4 / Previous inspection reports
5 / Report on safety performance
6 / H&S management action plan
C / Head of School or most senior officer has attended Health & Safety Training:
(What & When):
D / Management appointed safety co-ordinator nominated for this area (attended training)
Safety Rep is:
1 / Nominated Fire Warden
2 / Nominated DSE Assessor
3 / Nominated Manual Handling Assessor
Comments:

2.RECORDS

A / Risk Assessments (available)
1 / In date and reviewed
2 / Manual Handling
3 / Working at Height
4 / New and Expectant Mothers
5 / Personal Protective Equipment
6 / Fire
7 / First Aid
8 / Others:
9 / Risk Survey/Risk Register
B / COSHH (available)
1 / Indexed
2 / Risk Assessment
3 / In date and reviewed
4 / MSDS
C / Accident Records
1 / Evidence of investigations carried out
D / Records of Statutory Inspections
1 / Fume Cupboards
2 / Local Exhaust Ventilation
3 / Microbiological Safety Cabinets
4 / Chains, slings, cranes
5 / Lifting equipment
6 / Pressure Vessels, Compressors, Autoclaves
7 / PAT (Portable Appliance Testing)
8 / Public Entertainment Licences
E / Staff Training Records
F / Emergency Evacuation Plans (PEEPS)
G / Step Ladder register
1 / Schedule of inspections
2 / Inspections undertaken
3 / Ladders conform to EN131 or Class 1
H / Have staff who are defined as a DSE user have been assessed
1 / In date, reviewed and actioned
2 / Staff aware of entitlement to free eyesight test
Comments:

3FIRST AID

A / Is there a trained 1st Aider in the Department or do you know who your nearest 1st aider is?
Name:
B / First Aid poster displayed (staff aware)
C / Emergency telephone number displayed
D / Emergency equipment including First Aid boxes clearly identified
E / Person identified as responsible for 1st Aid box. (if applicable)
F / Copy of checklist of contents of box available (if applicable)
G / Contents of 1st Aid box in date
H / Eyewash station, unused and in date
Comments:

4FIRE

A / Fire Equipment
1 / Are all extinguishers clearly identifiable as to the type and use
2 / Is all equipment marked with the last date of inspection
Date:
3 / Are extinguishers hung properly from brackets
4 / Are any extinguishers missing from the area
B / Fire Doors
1 / Self closing doors are functioning correctly: being easy to push open, positive shutting, without danger to anyone standing by
2 / Fire exit doors are easily opened from the inside
3 / All fire doors kept closed and free from obstructions
4 / Are fire doors in a good state of repair, no gaps between the doors, with appropriate signage
5 / Do the doors open in the direction of travel/escape
C / Is the emergency lighting system regularly maintained, tested and a record kept in the Fire Register
D / Fire alarms can be heard throughout the area, and are tested regularly (weekly)
E / Termly evacuation undertaken and recorded
F / Sufficient evacuation chairs in place
G / Fire Action Card displayed
Comments:

5COSHH

A / Chemicals stored correctly
B / Flammable liquids stored correctly and signed
C / Exposure adequately controlled
D / Disposal procedure & spillage procedure in place
Comments:

6MANUAL HANDLING EQUIPMENT

A / Is the equipment marked with the Safe Working Load (SWL)
B / Adequate storage for equipment, safe and not causing a hazard
C / Have staff received training on equipment
D / Equipment subject ot routine inspection/servicing
Comments:

7PHYSICAL ENVIRONMENT

A / Is the work area adequately maintained – repairs, décor, cracks fixed
B / Access and egress to the department in a safe condition, free from potential slips and trips
C / Flooring is in good condition, even, safe non-slippery, well lit, not damaged
D / Furniture is in a good state of repair and assessed as appropriate
E / Windows – clean with window restrictors & suitable curtains/blinds
F / Are any items stored above head height, if so, is kick stool or ladder available.
G / Shelving in place if required, in good condition and not overloaded or stacked incorrectly
H / Law Safety Poster Displayed
I / H&S notice board
Comments:
(if ladder used: last inspection)

8LIGHTING

A / Is lighting adequate in all areas to enable people to work safely
B / Are safety covers fitted to lights
C / Bulbs are replaced quickly when they fail
D / Light switches are located in easily accessible positions
Comments:

9NOISE

A / Are there any sources of noise that may exceed the 1st Action level (80dB (A))
B / Excessive noise, been assessed and PPE provided if required
C / Signage is in place where necessary
Comments:

10 TEMPERATURE

A / Temperature in the workplace is greater than a minimum of 16° (unless work involves physical effort) and a thermometer is available
B / Sufficient fresh air is introduced into the work place by either natural or mechanical means
Comments:

11HYGIENE

11.1Kitchens

A / The Fridge
1 / Is in good condition including the seal
2 / Cleaned at least once a week
3 / Food is labelled with date opened
4 / Out of date stock is disposed of
5 / Temperature is monitored and recorded
6 / Raw and cooked meats are kept separate and covered
B / Adequate supply of drinking water available in the workplace
C / Is kitchen kept clean and tidy, free from hazards
Comments:

11.2Toilets

A / Toilets
1 / Adequate toilets for staff (male and female)
No of Staff M/F: No of toilets M/F:
2 / Rooms are adequately illuminated
3 / Sufficient washing facilities are available
4 / Adequate soap, towels and toilet paper
5 / Cubicle doors can be secured from inside
6 / There is access in an emergency
7 / Adequate sanitary disposal in place
B / Urinals are afforded privacy from outside the toilet area when the entrance/exit doors are open
C / Procedures in place for disabled toilet alarms – tried & tested
D / Physical environment is adequate maintained, cracks, décor, cleanliness
Comments:

11.3General Areas

A / Area is regularly cleaned to an acceptable standard
B / There is a suitable area for the storage of equipment
C / Adequate supply of sharps containers. Staff aware of disposal with identification details included
Comments:

12SECURITY/LONE WORKING

A / Lone Workers (If applicable)
1 / Have been identified and risk assessment carried out
2 / Local lone working procedures are in place
3 / Staff are aware of these procedures, have had involvement in their development, they are tried & tested
4 / Do staff have access to a means of communication
B / If a personal safety alert system identified by a risk assessment is in place, has it been tried and tested.
C / Is restricted access to the department required, if so is it in place
D / Do staff have somewhere secure to store their belongings
Comments:
13PERSONAL PROTECTIVE EQUIPMENT
A / Has the need for PPE been identified by risk assessment
B / Are adequate storage facilities provided
C / Is there a loss/defect reporting system in place
Comments:

14ELECTRICAL/MACHINERY

A / Portable equipment is labelled as being PAT tested
Average Date:
B / Plugs, sockets, switches in good condition
C / No overloaded sockets or stretched cables
D / Are there sufficient sockets to enable equipment to be used in the required locations
E / All trailing electrical/telephone cable are covered over
F / Machinery guards are in place
G / Emergency stop buttons fitted and working
H / Safety warning notices in place

Comments:

15MISCELLANEOUS

A / Traffic routes. Is there adequate segregation between pedestrians and traffic
B / Is there any working at heights
1 / Potential for falls or falling objects
2 / Has a risk assessment been completed for these risks
C / Do you do student placements (students seconded out)
1 / Placement co-ordinator assigned & trained
2 / Placement provider health and safety approved (should be documented)
3 / H&S questionnaire completed by provider (exemption for NHS or schools/colleges)
4 / Placement co-ordinator has done student briefing/provided information (documented)
D / Do you perform fieldtrips or off site visits with students
1 / Evidence of risk assessments
2 / Evidence of approval by HoS/HoD
E / Has a stress risk assessment been thought about/completed
F / Do you have contractors who work on site
1 / Approved contractors list
2 / Joint responsibility for health and safety (RAs in place)

Comments:

Any Further Comments:-

(these might include any issues outside the building, roadways, pavements, external lighting etc.)

V1.0 01-10-2009Page 1of 16