AGENDA NO.
REPORT TO
AUDIT COMMITTEE
18th February 2009
REPORT OF DIRECTOR OF RESOURCES
HEALTH AND SAFETY REPORT
SUMMARY
This report details the activity of the Health and Safety Unit for the period
1st October to 31st December 2008.
RECOMMENDATIONS
It is recommended that the report be noted.
DETAIL
The significant activity of the Health and Safety and the Well-being team is outlined, including partner and stakeholder involvement, accident and assault incidence
Health & Safety Training
14 programmed training sessions were delivered to a total of 285 delegates, with 15 further bespoke courses delivered within departments.
Further details at Appendix 1
The Wellbeing Team (formerly the Back Care Programme)
The activity of the Wellbeing Team is detailed below: -
No. of Back Care Referrals
/ 144No. of Sickness Absence Referrals / 201
No. of New Physiotherapy Appointments / 116
No. of Review Physiotherapy Appointments / 464
No. of Work Place Assessments / 102
No. of Return to Work / Occupational Health Assessments / 13
No. of Client Assessments / 2
No. of Scans / 3
No. of Podiatrist / 9
No. of Health Assessment Sessions / 1
Accidents Appendix 2, Table 1
Accidents reported to the Health & Safety Unit during this period were 32. This compares with 57 over the same period last year and with 42 in the previous reporting (quarter) period.
Physical Assaults Appendix 2, Table 2
Physical Assaults reported to the Health & Safety Unit this period were 46. This compares with 43 over the same period last year and with 27 in the previous reporting (quarter) period.
Verbal Assaults Appendix 2, Table 3
Verbal Assaults reported to the Health & Safety Unit this period were 22. This compares with 20 over the same period last year and with 27 in the previous reporting (quarter) period.
Premises Audited
The number of premises subjected to a health, safety and welfare audit during this period amounted to 29.
Recommendations
The number of recommendations provided to premises managers within this period to ensure a satisfactory standard of safety management safeguards was 170.
Further details at Appendix 3
Construction Design Management
The number of Pre-Construction Health & Safety Information Packs produced in this period, were 15
Decent Standards Improvements construction site inspections
During the ongoing monitoring and reviewing of the decent standards improvement schemes a total of 6 audits were undertaken with 8 recommendations issued to Tristar Homes Ltd.
Project / No of Audits / RecommendationsMelsonby & Prior Courts / 2 / 3
KennedyGardens / 2 / 3
Dawson House / 1 / 1
Hardwick “008 / 2009 / 2 / 2
Teesdale District Council’s Health & Safety Provision
Stockton on Tees Borough Council provides Teesdale District Council’s health and safety advisory provision via a Service Level Agreement.
We continue to work with Managers and Members to improve the District Council’s safety management safeguards in preparation for Local Government Reorganisation.
The number of days in attendance at Teesdale District Council was 12.
It is anticipated that the Service Level Agreement with Teesdale District Council will continue for approximately six months following vesting day, until Durham County Council’s Services transitional arrangements are aligned.
Educational Residential Visits – Educational Visits Adviser
The Safety Unit has appraised the safety management safeguards of 17 educational visits, including 12 domestic and 5 foreign visits involving a total of 467 pupils.
Employee Protection Register
Department / System Admin / Read Only /Authors
CESC / 198 / 56Law & Democracy / 2 / 0
Policy, Performance & Com / 0 / 0
Development & Neighbourhood Services / 213 / 16
Resources / 1 / 50 / 9
Xentrall Shared Services / 1 / 2 / 0
Tees Active Ltd / 1 / 0
Tristar Homes Ltd / 115 / 2
Breakdown Totals / 2 / 581 / 83
Total No of users / 664
The Employee Protection Register was launched in July 08, and to date has a total of 664 users are assigned to use it.
Since the EPR’s launch, the search criterion has been extended, to allow data searches on post-code and date of birth.
Appendix 1
Health & Safety Training
1st October to 31st December 2008
Training Courses /No of Delegates
/ No. of coursesplanned / No. of courses actually delivered
H&S Level 1 / 10 / 1 / 1
Manual Handling / 25 / 1 / 2
Risk Assessment / 13 / 1 / 1
Avoiding Violence / 25 / 2 / 2
Fire Warden Training / 95 / 2 / 7
Control of Contractors / 21 / 1 / 2
Corporate Induction / All New Starters / 3 / 3
COSHH / 11 / 1 / 1
Premises Health & Safety / 8 / 1 / 1
Educational Visits Training / 14 / 0 / 1
Disability Awareness / 7 / 0 / 1
Asbestos Awareness / 11 / 0 / 1
Corporate Manslaughter & Good Governance in H&S / 12 / 0 / 1
Health & Safety General / 27 / 0 / 4
Electrical Awareness / 6 / 1 / 1
Totals / 285 / 14 / 29
Appendix 2
Accident & Assaults
Table 1
Accident Reported to the Health and Safety Unit1st October to 31st December 2008
DEPARTMENT / Accidents Reported to the Health & Safety Unit / Accidents Reported to the H.S.E *
Major Minor
This Period / Previous Year * / Previous Quarter / This Period / Previous Year * / Previous Quarter / This Period / Previous Year * / Previous Quarter
CESC / 11 / 22 / 17 / 0 / 0 / 0 / 3 / 7 / 2
Law & Democracy / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
Policy, Performance & Com / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
Dev & Neighbourhood Svs. / 21 / 35 / 25 / 0 / 0 / 0 / 2 / 6 / 6
Resources / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
Agency Employees / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
TOTALS / 32 / 57 / 42 / 0 / 0 / 0 / 5 / 13 / 8
* As defined by the Reporting of Injuries, Diseases & Dangerous Occurrences Regulations 1995.
*These are the numbers for the same period last year
Table 2
Physical Assaults Reported to the Health and Safety Unit1st October to 31st December 2008
DEPARTMENT / Physical Assaults Reported to the Health & Safety Unit / Physical Assaults Reported to the H.S.E *
Major Minor
This Period / Previous Year * / Previous Quarter / This Period / Previous Year * / Previous Quarter / This Period / Previous Year * / Previous Quarter
CESC / 45 / 42 / 27 / 0 / 0 / 0 / 0 / 0 / 0
Law & Democracy / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
Policy, Performance & Com / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
Dev & Neighbourhood Svs. / 1 / 1 / 2 / 0 / 0 / 0 / 0 / 0 / 0
Resources / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
Agency Employees / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
TOTALS / 46 / 43 / 29 / 0 / 0 / 0 / 0 / 0 / 0
*These are the numbers for the same period last year
Table 3
Verbal Assaults Reported to the Health and Safety Section1st October to 31st December 2008
DEPARTMENT / Verbal Assaults Reported to the Health & Safety Unit / Verbal Assaults Reported to the H.S.E *
Major Minor
This Period / Previous Year * / Previous Quarter / This Period / Previous Year * / Previous Quarter / This Period / Previous Year * / Previous Quarter
CESC / 18 / 18 / 21 / 0 / 0 / 0 / 0 / 0 / 0
Law & Democracy / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
Policy, Performance & Com / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
Dev & Neighbourhood Svs. / 0 / 2 / 5 / 0 / 0 / 0 / 0 / 0 / 0
Resources / 4 / 0 / 1 / 0 / 0 / 0 / 0 / 0 / 0
Agency Employees / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0 / 0
TOTALS / 22 / 20 / 27 / 0 / 0 / 0 / 0 / 0 / 0
*These are the numbers for the same period last year
Appendix 3
Westbury Street Library 16.12.08
Action Points / Responsible / Completed (Signature) / Date1 / Complete Comprehensible Information Sheet. / Lucie Kirton / LE Kirton / 13th January 2009
2 / Arrange service for Fire Extinguishers / Deb McDonagh / Deb McDonagh already arranged when H&S audit took place / Completed January 2009
3 / Arrange for Portable Appliance Testing. / Deb McDonagh / Deb McDonagh already arranged when H&S audit took place / Completed December 2008
4 / Download new MSDS’s / Lucie Kirton / LE Kirton / 13th January 2009
5 / Renew Blue Fire Information Poster. / Lucie Kirton / LE Kirton / 13th January 2009
Priority Services 12.12.08
Action Points / Responsible / Completed (Signature) / Date1 / Display Health & Safety Poster / Debbie Henderson / All In Progress
2 / Carry out Fire Risk Assessment for Priority Services / Debbie Henderson
3 / Arrange for fire extinguisher in garage to be serviced. / Debbie Henderson
4 / Arrange for Portable Appliance Testing to be carried out. / Deb McDonagh
5 / Ensure Coshh assessments are carried out. / Debbie Henderson
6 / Arrange for exterior lighting to be fixed and made suitable. / Debbie Henderson
7 / Investigate sensor light / Debbie Henderson
8 / Repair heater above door. / Debbie Henderson
9 / Maintain moving shelf system / Debbie Henderson
10 / Carry out Manual Handling Risk Assessment / Debbie Henderson
11 / Affix Luminescent running man stickers in garage and store room. / Debbie Henderson
Bibliographic Services 8.12.08
Action Points / Responsible / Completed (Signature) / Date1 / Place First Aid information sticker in kitchen. / Pam Sugden / All completed / 4.2.09
2 / Finalise Fire Risk Assessment/use SBC fire log / Pam Sugden
3 / Arrange for Portable Appliance Testing to be carried out. / Deb McDonagh
4 / Carry out general risk assessments / Pam Sugden
5 / Regularly remove excess combustible material / Pam Sugden
6 / Remove videos and dvds from kitchen / Pam Sugden
7 / Remove combustible material from electrics cupboard / Pam Sugden
8 / Remove hoover from fire route place in side room / Pam Sugden
9 / Affix fire signage in appropriate places / Pam Sugden
10 / Install emergency light in garage. / Pam Sugden
11 / Install emergency light in corridor / Pam Sugden
12 / Place Luminescent Running man signs in unlit areas. / Pam Sugden
13 / Install double plug socket in kitchen / Deb McDonagh
14 / Remove coiled extension from kitchen / Pam Sugden
15 / Keep garage floor swept. / Pam Sugden
Billingham Library 15.12.08
Action Points / Responsible / Completed (Signature) / Date1 / Find Asbestos survey and keep with Control of Contractors file. / Glynis Thirlaway / All completed / Dec 08
2 / Display Fire Action Notice in library. / Glynis Thirlaway
Ingleby Barwick 24.11.08
Action Points / Responsible / Completed (Signature) / Date1 / Service Fire Extinguishers. / Cath Watkins / All Completed / 16.1.09
2 / Review PAT arrangements. / Cath Watkins
Primrose Community Centre 21.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Initiate control of contractors procedure.. / Management Committee/Jean Edmonds /
All In Progress
2 / Obtain information on Legionella checks. / Jean Edmonds3 / Review Fire Risk Assessment / Management Committee
4 / Carry out Fire Drills. / Management Committee
5 / Use Fire Safety Log to hold all fire information in one place. / Management Committee
6 / Ensure Portable Appliance Testing is carried out. / Management Committee/Jean Edmonds
7 / Carry out Coshh Risk Assessments / Management Committee
8 / Formulate a lone working policy. / Management Committee
9 / Cease use of and remove deep fat fryers. / Management Committee
10 / Obtain containers from Cleaning and Catering. / Management Committee
11 / Take down damaged cupboard on wall. / Management Committee
12 / Remove old fridge and music centre. / Management Committee
13 / Make good plug socket in meeting room. / Management Committee
14 / Remove all excess items from site / Management Committee/Youth Service
15 / Remove mouse traps, call in pest control if needed. / Management Committee/Jean Edmonds
16 / Position extra signage as mentioned. / Management Committee
17 / Remove tables from fire exit area. / Management Committee
18 / Turn poole table so mechanism is against wall. / Management Committee/Youth Service
19 / Arrange communication between all parties. / Management Committee
20 / Arrange Fire Warden and H&S Training / Management Committee/Safety Unit/Jean Edmonds
21 / Check ceiling for asbestos. / Jean/Safety unit
The Corner House 7.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Email electronic version of Authorisation to Work form. / Jean Edmonds / In Progress
2 / Ensure lone working policy is written and kept on file. / Management Committee
3 / Ensure regular emptying of rubbish bins to prevent build up of combustible materials. / Management Committee
4 / Affix green and white running man sticker to front door / Management Committee
5 / Ensure fire exit routes are not obstructed, store bikes away from hallway. / Management Committee
6 / Reposition settee in Health room so fire route is unimpeded. / Management Committee
7 / Remove circular table in top office to allow easier access to fire escape. / Management Committee
8 / Review all items in centre and remove from site any unwanted items. / Management Committee
Elmtree Community Centre 25.11.08
Action Points / Responsible / Completed (Signature) / Date1 / Organise Legionella file and include all information. / Maralyn Surtees / In Progress
2 / Update H&S poster. / Maralyn Surtees
3 / Review, sign and date general risk assessments. / Maralyn Surtees
4 / Review lighting at rear fire exit. / Maralyn Surtees
Portrack Community Centre 21.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Review control of contractors procedure and make more robust. / Management Committee/Jean Edmonds / In Progress
2 / Ensure Portable Appliance Testing is carried out. / Management Committee/Jean Edmonds
3 / Record Lone Working policy. / Management Committee
4 / Record General Risk Assessments / Management Committee
5 / Establish policy of not allowing access to members of the public, wishing to see the Police. / Management Committee/Lisa Stephenson
6 / Place running man sticker above exit to the car park. / Management Committee/Jean Edmonds
Thornaby Community Centre 14.11.08
Action Points / Responsible / Completed (Signature) / Date1 / Record Lone Working policy. / Management Committee / All completed / 21.11.08
2 / Affix running men stickers to clarify directions to fire exits. / Management Committee
Wolviston Community Centre 3.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Review control of contractors procedure and make more robust. / Management Committee/Jean Edmonds / In Progress
2 / Obtain information on Legionella checks. / Jean Edmonds
3 / Provide new first aid box. / Management Committee
4 / Affix First Aid Point poster to .cupboard in kitchen / Management Committee/Jean Edmonds
5 / Use Safety Fire Log to hold all fire information together for easy access. / Management Committee/Jean Edmonds
6 / Ensure Portable Appliance Testing is carried out. / Management Committee/Jean Edmonds
7 / Record Lone Working policy. / Management Committee
8 / Arrange Fire Warden Training / Management Committee/Safety Unit
Gloucester House 4.11.08
Action Points / Responsible / Completed (Signature) / Date1 / Download updated H&S Policy from intranet. / Sue Purcifer / All Completed
2 / Replace old Comprehensible Information form and Authorisation to Work forms with newer versions. / Sue Purcifer
3 / Obtain copy of Asbestos Report, this must be kept on site for contractors. / Mark Wardle
4 / Remove completed sheets in accident book and store separately. / Responsible person
5 / Review and update Fire Risk Assessment / Mark Wardle
6 / Use SBC Fire Log available on intranet to hold all fire information. / Sue Purcifer
7 / Ensure Portable Appliance Testing is carried out. / Section heads
8 / Improve Housekeeping on upper floors. Remove all excess and combustible items stored in rooms, on floors and around fire exits. / Responsible person
9 / Arrange meeting for Fire Wardens to review all emergency procedures. / Responsible person
10 / Affix handrail to wall at steps leading to cellar. / Mark Wardle
11 / Increase lighting on steps to basement. / Mark Wardle
12 / Remove items stored in basement casing obstruction in walkway. / Responsible person
13 / Investigate leaking pipe in basement. / Mark Wardle
14 / Highlight step edges in basement. / Sue Purcifer
15 / Add one or two higher chairs in Car Parking reception area. / Department head.
16 / Investigate the possibility of installing handrails.
StocktonTown Hall 2.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Review existing Fire Risk Assessment / Mark Wardle / In Progress
2 / Review Risk Assessment for procedure of winding the clock in the tower / Mark Wardle & Dean Kirby
3 / Ensure appropriate instruction and training has been provided for this task. / Mark Wardle & Dean Kirby
4 / Clean steps up to clock in tower. / Mark Wardle
5 / Secure carpet join in spectators gallery. / Mark Wardle
Blenheim 10.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Include PEEP’s for any residents requiring extra arrangements for evacuation. / Angela Rutland / In Progress
2 / Remove MSDS’s that are more than 2 years old. / Angela Rutland
3 / Ensure extra running men signs in place. / Angela Rutland
Emergency Duty Team 13.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Write Fire Risk Assessment for EDT. / Liz Abbott / In Progress
2 / Ensure all General Risk Assessments are in place. / Liz Abbott
3 / Sign and date all current policies. / Liz Abbott
Albany Resource Centre 10.11.08
Action Points / Responsible / Completed (Signature) / Date1 / Arrange with MC for servicing of Fire Extinguishers. / Karen Merrick / Completed
2 / Affix Fire Action Notices in Youth Club area. / Karen Merrick / In progress
3 / Affix luminous running men stickers to front and rear exits. / Karen Merrick / In progress
4 / Carry out Portable Appliance Testing. / Karen Merrick / Completed
Chapel Road Youth Club 5.11.08
Action Points / Responsible / Completed (Signature) / Date1 / Download updated SBC Health & Safety Policy / Gordon Wills / All In Progress
2 / Download Comprehensible Information form and Authorisation to Work form for Control of Contractors. / Gordon Wills
3 / Locate Asbestos Survey for building and keep copy on site. / Gordon Wills
4 / Check with Steve Cockburn with regard to Legionella monitoring. / Gordon Wills
5 / Fire Risk Assessment must be kept on site. / Gordon Wills
6 / Display Fire Action Posters in all rooms. / Gordon Wills
7 / Collate all fire information in Fire Safety Log. / Gordon Wills
8 / Highlight step edges in basement. / Gordon Wills
9 / Investigate leaks in basement. / Gordon Wills
10 / Ensure policy in place for entering boiler room. / Gordon Wills
11 / Remove any excess combustible items. / Gordon Wills
Redhill Youth Club 10.11.08
Action Points / Responsible / Completed (Signature) / Date1 / Check on Bag over fire sensor in kitchen. / Karen Merrick / Completed / 13.01.09
Long Newton YCC 23.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Ensure Control of Contractors procedure is in place, / Chris Purcifer / All In Progress
2 / Check asbestos and legionella file on site and monitored. / Chris Purcifer
3 / Place running man sticker over obsolete fire signs. / Chris Purcifer
4 / Check safety of voile curtains / Chris Purcifer
5 / Ensure fire route clear in kitchen. / Chris Purcifer
Fairfield YCC 23.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Comprehensible information and Authorisation to Work forms will be provided. / Dawn Benomran will provide. / Completed / 23.10.08
2 / Asbestos situation will be clarified. / Kevin Mott
David Coxon / In Progress
Egglescliffe Youth Club 23.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Check Portable Appliance Testing. / Chris Purcifer / All In Progress
2 / Ensure clear fire signage to final exit in gym area. / Chris Purcifer
Grangefield YCC 23.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Use current Comprehensible information and Authorisation to Work forms. / Dawn Benomran will provide. / All In Progress
2 / Keep Asbestos file with other information for contractors. / Chris Purcifer
3 / Check Portable Appliance Testing. / Chris Purcifer
4 / Move concrete slabs to safe storage. / Chris Purcifer
5 / Place running man sticker over obsolete fire signs. / Chris Purcifer
Kirklevington YCC 23.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Ensure adequate fire signage in place. / Chris Purcifer / In Progress
27 Yarm Road 30.10.08
Action Points / Responsible / Completed (Signature) / Date1 / Initiate a control of contractors procedure. / Catalyst / All In Progress
2 / Review the Legionella regime. / Catalyst
3 / Locate asbestos report and keep copy on site. / Catalyst
4 / Ensure Fire Risk Assessment in place. / Catalyst
5 / Create colour contrast with nosings leading to Blind Voice Uk. / Catalyst
11a Wolviston High Street Community Centre12.12.08