ALLAHABAD BANK
Head Office Stationery Deptt.
14, India Exchange place , Ist Floor
Kolkata-700001
India
REQUEST FOR PROPOSAL ( RFP) /NOTICE INVITING TENDER
From
MICR Grade Cheque paper Manufacturers
TOWARDS
Supply of MICR Grade Cheque Paper with watermark of CTs India & Bank’s Logo
Ref.No :- ALLBANK /HO/STY/QT NO /211 DATE: 31.10.2015
PART-A
Enquiry No ALLBANK /HO/STY/QT NO /211 DATED 31.10.2015
1.Allahabad Bank , stationery Department at 1st Floor,14 India Exchange Place,KOLKATA-700001 invites sealed bids from MICR Grade Cheque paper manufacturer who are in the approved list of Indian banks’ Association Mumbai for supply of MICR Grade cheque paper with water mark of “CTS-INDIA” & “ Bank logo” and as per specificationgiver here under andPart B along with terms and condition as per Part C.
2. In this connection, sealed technical bid & on line commercial Bid are invited from the eligible bidders for supply of CTs paper as per the following specifications :-
Quantity Grammage Size Paper Specification100 Tons 95 GSM Reel Form 43.5 cms
Sheet from 58x88 cms MICR Grade Cheque Paper
With CTS water mark & Allahabad bank’s logo should satisfy specification as per RBI letter No DPSS/CO CHD No 832/04.07.05/2009-10 dt 22.02.2010
05 Tons 95 GSM Reel Form 46 cms DO
05 Tons 95 GSM Reel Form 23 cms DO
Paper must be strictly as per RBI guidelines so that one full CTS watermark & bank’s logo ( water mark) should appear in each cheque leaf. The design of Allahabad Bank’s logo watermark & CTS watermark should be approved by the bank , Sample of paper should be submitted with the technical bid.
3.The NIT (Notice inviting Tender) can be obtained from the following address during office hours on all working days between 10 AM to 4 PM ( Monday T o Friday) & 10 AM to 4 PM on 1st & 3rd Saturday.
Allahabad Bank
Head Office Stationery Deptt.
1st Floor , 14 India Exchange Place,Kolkata-700001 W.Bengal
Ph No : 033-22106226
1.The complete NIT has been published at the bank’s wabside bank .in & is also available on the webside of Antaressystems , the service provider of etendering at for downloading & application made on such a form shall be considered valid for participating to the tender process.
4.DETAILS:
4.1 Bid reference – ALLBANK/HO/ STY/QT NO /211 dt 31.10.2015
4.2 Last date & time for request of the tender 25.11.2015 till 11.00 A.M
4.3 Last date & time for submission of Bid 25.11.2015 till 1.00 P.M
4.4 Date & time for opening of technical bid 25.11.2015 at 4.00 P.M
4.5 Date of opening of commercial bid To be notified later to the eligible bidders
4.6 Place of opening of Bid Allahabad Bank Ho Stationery Deptt
1st. Floor, 14, India Exchange Place , Kol-01
4.7 Address of communication :- As above
Ph No :- 033-2210-6226
Fax No :- 033-2210-6226
5 The technical bid & on line commercial bid must be submitted at the same time , giving full particulars within the specified time period as mentioned above.
6. All bids must be accompanied by earnest money deposit of Rs. 2.00 lacs in the form of demand draft favouring Allahabad Bank, payable at Kolkata & should be submitted with technical bid at the above office , on or before specific date & time as indicated above.
7. Technical bids will be opened in the presence of the bidders representatives who choose to attend on the specified date and time. Technically qualified bids will be taken up for further processing and commercial bids of the technically qualified bidders will be opened in the presence of their representatives on a specified date and time , which will be notified separately.
8. No further discussion / interface will be granted to bidders whose bids have been disqualified on technical or any other ground declared / established as per terms / conditions of the RFP /NIT.
9. Non attendance at the bid opening will not be a cause for disqualification of a bidder.
10. Allahabad Bank reserves the right to accept or reject , in part or full , any or all the offers without assigning any reasons whatsoever.
Assistance General Manager ( STY)
Allahabad Bank , Head Office ,
Kolkata (WB)
PART B - SPECIFICATIONS
- Paper Specification: MICR Grade Cheque Paper with Water Mark of Allahabad Bank’s Logo and CTS watermark and should satisfy specifications as per RBI letter No.DPSS.CO.CHD.NO.1832/04.07.05/2009-10 dated 22.02.2010.
- Total quantity required: 110 tons
- Grammage: 95 GSM
- Size: Reel Form & Sheet Form
(Size : Real Form – 43.5 cms(100 Tons), 46.00 cms(05 Tons), 23 cms(05 Tons)
Sheet Form _ 58x88 cms, as per requirement)
Paper is needed in both Reel form and sheet form. Paper should be strictly as per RBI guidelines so that at least one full CTS watermark and Bank water mark (Bank’s Logo) should appear in each cheque leaf. The Design of Allahabad Bank’s water mark and CTS watermark should be got approved by the Bank. Sample of Paper should be submitted along with the Technical Bid.
ASSISTANT GENERAL MANAGER
PART -C
INSTRUCTION TO BIDDERS (ITB)
1.INTRODUCTION;
1.1 Allahabad Bank , a body corporate established under the Banking companies ( Acquisition and Transfer of undertaking ) Act 1970 having its Head Office at 2, Netaji Subhas Road , Kolkata -700001 , India , hereinafter called “ the Purchaser “ which term or expression unless excluded by or repugnant to the context or the meaning thereof ,shall be deemed to include its successors and permitted assigns , intends to issue this bid document , thereinafter called Notice inviting tender (NIT) / Request for proposal (RFP) to the venders to participate in the competitive bidding towards supply of the MICR grade cheque paper as per specifications, terms and conditions in the NIT/RFP.
1.2 This tender is meant for the exclusive purpose of bidding as per the terms & conditions and specifications indicated and shall not be transferred, , reproduced or otherwise used for purposes other than for which it is specifically issued.
1.3 The purchase Order for the items will be placed by the Head Office Stationery Deptt.
2.DETAILS OF BIDDERS
2.1Name of the security paper Mill
2.2Address:- (a) Head Office
(b) Kolkata office if any
2.3 Authorised dealer’s name at Kolkata & other address:-
2.4 Year of Establishment:-
2.5 whether approved as MICR grade paper manufacturer by IBA . If yes , copy of their approval to be furnished
2.6 Proof of supply of MICR grade cheque paper to nationalized bank regularly for the last 3 years as on 31.03.14 ( Please furnish with documentary proof like copies of purchase order or certificate from banks
2.7 Sensivity test certificate ( not more than 1 year old) from National Test House / CPPRI
2.8 Production capacity of manufacturer should be minimum 30 MT/ day.
3.TWO BID SYSTEM TENDER:
3.1 The Bank would adopt the E- Tendering process of the submission of commercial Bid whereas the technical Bid has to be submitted in physical form.
3.2 Technical Bid duly sealed and super scribed “Enquiry no ALLBANK /HO/ STY / QT NO /211 DT 31.10.15-Technical bid”shall be submitted as per bid details given in the NIT/ RFP.
3.3 The tender not submitted in the prescribed format or incomplete in details is liable for rejection, Allahabad Bank is not responsible for non receipt a quotation within the specified date and time due to any reason including postal delays or Holidays.
3.4 The technical bid & commercial bid should be prepared in organized neat manners.
3.5 Technical bid should contain the followings:-
a) NIT/RFP (Part –A)
b) Specification (Part –B)
c) Terms and condition &format of commercial bid ( Part-D)
d) Demand draft for Rs. 2 lacks being Earnest money deposit.
e) Proof regarding eligibility /supply of MICR grade cheque paper to nationalized banks during the last 2 years
f)Sample of paper duly authenticated by the Mill
g) Sensivity Test certificate from nationa. Test house /CPPRI.
h) Production capacity of Manufacturer should be minimum 30 MT/day.
3.6 The technical bid must not contain any price information. All the tender document should be duly signed by the supplier on each paper as due acceptance of terms & conditions, Tenders containing anything overriding or devating from our terms & conditions are not acceptable . Bids without EMD will be rejected.
3.7 (COMMERCIAL OFFER)
The bidder has to submit the commercial bid online.
The commercial bid should give all relevant price information and should not contradict the Technical Bid and masked commercial bid in any manner.
The bidder shall indicate on the appropriate price schedule, specifying the unit price of the goods proposed to be supplied ( Part- D)
The bidders are advised in their own interest to quote the best possible offer for the item offered.
The rate settled will remain valid for six months from the date of opening of tender.
4.MANUFACTURER’S AUTHORIZATION FORM;
Bidders other than sole agents in India of the manufacturers must submit a letter of authority from their manufacturers that they have been authorized to quote on behalf of the manufacturer.
5. ERASURES OR ALTERATIONS:
The offers containing unauthenticated erasures or alterations will not be considered. Therefore there should be no unauthenticated hand written material, corrections or alterations in the offer. If such unauthenticated erasures or alterations are present , these should be initialed by the person or persons authorized for signing the bid. Any deviation may lead to the rejection of the bid.
6.CLARIFICATION OF NIT/RFP
A prospective bidder requiring any clarification of the NIT/RFP may notify the purchaser in writing or by fax / e-mail at the purchaser’s mailing address indicated in the invitation for Bids(IFB) . The Purchaser will respond in writing to any request , for clarification of the RFP.
7.LANGUAGE OF BID :
The bid prepared by the bidder, all correspondence and documents relating to the bid exchanged by the Bidder & the Purchaser, shall be written in English.
8. BID SECURITY / EASNEST MONEY DEPOSIT
8.1 The bidder shall furnish an Earnest Money Deposit of Rs. two lacs as a part of their bid in the form of Draft favouring Allahabad Bank payable at Kolkata .
8.2 EMD amount of the vendor whose bid is accepted will be converted into bank draft favoring Allahabad Bank payable at Kolkata security Deposit.
8.3. In case of vendors who are unsuccessful in technical bid , the DD of EMD amount shall be returned immediately.
8.4 EMD of unsuccessful vendors on opening of commercial bids will be returned within the validity of the bid.
8.5 The EMD / Security Deposit shall not earn any interest . Failure to supply wholly or partly as per terms of order non performance or non supply in time or supplying the materials which do not conform to the specification / quality prescribed or found to be defective will entail enforcement of one or more of the followings
a)cancellation of the order in part or full & forfeiture of EMD .
b) Recovery of extra cost if any incurred by the Bank in securing the materials from other source due to defect / delay in execute over stipulated time or otherwise by adjusting the EMD besides the Bank reserves the right to claim cost / damage .
09. Defect Liability:
The supplier is liable to inherent or manufacturing defects in quality ofPaper, GSM etc observed at a later date, though it might not beapparent or observed at the time of acceptance of stocks. In such anevent, the supplier will have to replace the stock in part or full/ orcompensate for the loss or inconvenience that might have alreadycaused or might cause to the Bank on account of such defects ordeviation from the Bank’s specifications. Further the Bank alsohas theliberty to approach IBA for cancellation of empanelment of the supplier.This is notwithstanding the return of Security Deposit after three monthsof supply and this time period is not a restraining factor.
10. SUBMISSION OF BIDS :
Bidders are required to submit the Technical Bid in physical form, whereas theCommercial Bid is required to be submitted online on or before the last date and timementioned in NIT/RFP.
11.SUBMISSION OF TECHNICAL BID:
Technical Bid duly sealed & supercribed “Enquiring No. ALLBANK /HO/STY/QT NO /211 dt 31.10.15. Technical bid” should be submitted in the aforesaid address by 25.11.2015 upto 11.00 A.M.
12. SUBMISSION OF ONLINE COMMERCIAL BID (E-TENDERING)
12.1 The Bank will adopt E-Tendering process for online submission of Commercial Bid
Submission. The service provider for e-Tendering process is M/s Antares Systems
Limited and the portal address for the same is
wherein the necessary details for e-Tendering are available.
12.2 The prospective bidders are advised to submit only the commercial bids online. The
following steps are to be taken for online submission of Commercial Bids:
12.3 Registration with Service Provider Portal
12.4 The bidder should possess Class III Digital Signature Certificate
(Mandatory).
12.5(Commercial Bids will not be recorded without Digital Signature Certificate)
12.6 In case of any clarification/Assistance please contact M/s Antares Systems Ltd. before the schedule time of online Bid Submission.
Contact Persons:-
Mr. Debraj Saha : 09674758721
Mr. Babu priyabrata: 09674758719
Mr. Arijit Manna : 09674758725
E-mail :
12.7 Bidders are required to do Tender Request latest by 12.00 Noon on 25.11.2015 atthe portal . Withoutthe tender request process within the said schedule, the bidder will not be able tosubmit the Commercial bid online.
12.8 The prospective bidders are advised to ensure on-line submission of Commercial Bid
only in a single pdf file of with name “UPSCOMM.pdf” of size less than
5MB, duly signed and stamped by the authorized signatory latest by the last date and
time of submission of Bids.
13. DEADLINE FOR SUBMISSION OF BIDS :
13.1 Bidders must ensure that their Technical Bids are received by the Purchaser at the address
specified under ITB Clause , no later than the time and date specified in the NIT.
Further they have to ensure that their Commercial Bid must be submitted online latest by
the last date and time of submission of bids. In the event of the specified date for the
submission of Bids being declared a holiday for the Purchaser, the bids will be received up
to the appointed time on the next working day.
13.2 The Purchaser may, at its discretion, extend the deadline for submission of Bids by
amending the RFP in accordance with ITB , in which case all rights and
obligations of the Purchaser and Bidders previously subject to the deadline will thereafter
be subject to the deadline as extended.
14. LATE BIDS :
Any bid (Technical or Online Commercial or both) submitted by the bidder after the
deadline for submission of bids prescribed by the Purchaser,will be rejected.
15. MODIFICATION AND WITHDRAWAL OF BIDS :
15.1 The Bidder may modify or withdraw its bid after submission of the bid, provided that
written notice of the modification including substitution or withdrawal of the bids is
received by the Purchaser prior to the deadline prescribed for submission of bids.
15.2 No bid may be modified subsequent to the deadline for submission of Bids.
16. BID OPENING :
16.1 As the Technical bids will be evaluated first for technical suitability, the Purchaser will open
only the Technical Bids as per the schedule mentioned in NIT. The Commercial bids of only
technically qualified bidders will be opened on a later date, subsequent to the technical
evaluation. The Purchaser will notify the date and time of opening of the Commercial bids
to the technically qualified bidders.
16.2 Attendance of all the authorised representatives of the bidders who are present at Bid
Opening will be taken in a register against name, name of the company and with full signature.
16.3 Each Bid will be numbered serially, signed and dated by the three Officers of the purchaser,
on the first page. Each page of the bid will also be initialled with date, by two Officers of the
purchaser.
16.4 The following details will be announced at the bid opening –
a) Bidder’s names,
b) Bid Modifications or withdrawals
c) Presence or absence of Bid Security (in case of Technical bid opening) and such other
details as the Purchaser, at its discretion, may consider appropriate.
16.5 Alterations in the bids, if any, made by the bidder would be signed legibly to make it
perfectly clear that such alterations were present on the bids at the time of opening. It
would be ensured that alterations are signed by the bidder/company’s executive who has
signed the bid or by the bidder/company’s representative authorised by the executive who
has signed the bid.
16.6 Wherever any erasing or cutting is observed, the substituted words would be encircled and
initialled by the bank officer singly and the fact that such erasing / cutting of the original
entry were present on the bid at the time of opening should be recorded.
16.7 An “on the spot statement” giving details of the bids opened and other particulars as read
out during the opening of the bids will be prepared.
16.8 Bids that are not opened and read outat Bid opening shall not be considered further for evaluation, irrespective of thecircumstances. Such Bids will be returned unopened to the Bidders.
16.9 Commercial bids of those bidders who have not been technically qualified will not be
opened for further evaluation.
17. PRELIMINARY EXAMINATION :
17.1 The Purchaser will examine the bids to determine whether they are complete, whether any
computational errors have been made, whether required sureties have been furnished,
whether the documents have been properly signed and whether the bids are generally in
order.
17.2 Bids from Agents without proper authorisation from the manufacturer shall be
treated as non-responsive.
17.3 Arithmetical errors will be rectified on the following basis -
17.4 If there is discrepancy between the unit price and the total price that is obtained by
multiplying the unit price and quantity, the unit price shall prevail and the total
price shall be corrected. If the bidder does not accept the correction of errors, its bid
will be rejected.
17.5 If there is a discrepancy between words and figures, the amount in words will
Allahabad Bank
17.6 The Purchaser, at its discretion, may waive any minor informality, nonconformity or
irregularity in a Bid, which does not prejudice or affect the relative ranking of any Bidder.
This shall be binding on all bidders and the Purchaser reserves the rights for such waivers.
18.EVALUATION OF TECHNICAL BIDS:
18.1 The Technical Bids opened pursuant to ITB Clause-17 will be evaluated by the
Purchaser on the basis of following criteria -