Haydon Que and Social Club Annual General Meeting2015 Minutes.

The President of Haydon Que and Social Club Richard Ford opened the Annual General Meeting at 12:10 on Sunday 12th August 2015

The results of the ballot for Chairmen and Vice Chairmen are as follows:

Chairmen:

R Clifford: 30 Votes in favour.Proposed BY: G WilcoxSeconded By: S Davis

N Fowler: 2 Votes in favour.Proposed BY: A NorrisSeconded By: J Davis

Vice Chairmen:

C Hobbs: 36 Votes in favour.Proposed BY: G WilcoxSeconded By: S Davis

A Norris: 3 Votes in favour.Proposed BY: C RobinsonSeconded By: N Fowler

For the positions of Secretary and Treasurer there was only one nomination for each position, so no ballot is required.

Secretary:

C HardingProposed By: R BigdenSeconded By: S Plummer

Treasurer:

G WhittockProposed BY: K EscottSeconded By: C Jarrett

C Harding explained that: ‘In this meeting reports from the Chairmen, Secretary and Treasurer will be given. Then propose and vote on any new rule changes and any other business.

Chairmen’s Report

During this year as chairmen I have helped organise another successful village day, negotiate with brewery’s and negotiate with our suppliers to improve running costs. The previous financial year hasn’t been as positive as it has been in previous years. With this in mind; myself and the committee have many new exciting ideas and events that will be happening over the next year, assuming I am re-elected as chairmen. I would like to take this opportunity to thanks the committee members and members of the Que for their help and support this year.

Secretaries Report

In the last financial year the club has lost money due to having a poor village day last year, and less special events and bookings throughout the year. In the forthcoming year we have many events and activities planned, with new bands and events catered for kids and the whole family in the pipeline. As for the bar sports goes we have 5 snookers teams of which their committee meet and have their AGM here, 1 pool team, 2 darts teams, and 5 winters skittles teams. All teams are in mid division of the respective leagues. This year the club has x social members x family members and x snooker payed up members, to encourage members to join and existing members to pay the committee has decided to reinstate a members only evening where drink will be sold at a reduced price. Also all members will be asked for the email address so that minutes can be sent and events can be communicated. I would personally like to thanks the club and its members for the help, support and understanding in what has been a difficult year.

Treasurers Report:

See attached documents which are: ‘Haydon Village Hall Trust Income and Expenditure Account’ and ‘Unaudited Financial Statements for the year ended 31 March 2015’

Changes to rules:

Nil

Elections Results ofCommittee requiring re-election they have served 2 years:

A Clarke passed in favour unanimously. Proposed by: G Whittock Seconded by: G Wilcox

Committee members co-opted on which require electing properly for 2 years.

Gary Wilcox passed in favour unanimously. Proposed by: R Clifford Seconded by: K Seymour.

Any other business

Nil

R Clifford thanks everyone for attending and then closed the meeting at 12:20.

The next Annual General Meeting will be held on Sunday 10th July 2016.

Minutes completed by:

C Harding

Secretary