Handouts for Discussion Group Sessions
Pacific State of the Service Report Working Group – 11th PPSCC 2013
PACIFIC STATE OF THE SERVICE WORKING GROUP’S RECOMMENDATIONSNo. / Recommendations / Agreed/ Not Agreed / Comments
1. / Purpose of State of the Service Report
- To provide baseline data that would identify jurisdictions strengths thus inform the conference agenda.
- Links to PICPA scope of work by becoming a main source of data for developing its regional report – Pacific Public Sector Workforce Mapping.
Need a definition... thus need a State of Service Report.. define the data and how to collect???
Issue – who to do the job to get all the data for all jurisdictions...
2. / Type of Data/Information
The type of data/information to be collected for the Pacific State of the Service Report should be consistent to the following areas:
- Overview – gives a general overview of the reporting organisation.
- Institutional arrangements–policies, systems, and processes thatcountries use to legislate, plan and manage their activities efficiently and effectively to fulfil its mandate.
- Workforce profile – size and composition of the public sector.
- Learning and development opportunities–key areas for improvement of skills and knowledge in the public sector.
- Workplace environment–supporting programs to assist public service employees.
- Challenges facing the public service – specific issues to be considered for future improvements.
What is the benefit of the data to each organisation – can be reason for not submitting the data..
Data to be Collected the same way in all the countries.. Establish How??
As long as it is collected.. adopt a standard framework that can be used by each countries...
Countries Need to Agree on what they can report on in that framework and take out parts that they cannot report on... start out small where everyone can submit something rather than nothing... as a starting point to get data from all countries...
3. / Reporting Timeframe
All Pacific State of the Reports should be submitted to the Secretariat by the end of October each year. The Secretariat should allow sufficient time (2 months) for countries to prepare such report. The reported data/information should reflect the country’s status as at end of June of the current year. An analysis report of the Pacific State of the Reports, prepared by PICPA, will be submitted to the Conference within one month of receiving. / AGREE / Issues Submitting on different times.. as countries have different financial years... agree to submit on the year past (get the history)...
Who needs help on their report to ask for the help.. identify someone to help with collecting the data... perhaps partner up with Pacific Stats to get some other information
PICPA – to help by looking at country’s capacity and then providing training programmes or attachments for example in IT
Timeframe – Report on previous year...
4. / Compiling Reports
Commissioners are to work closely with in-country HRMN representatives in collating the required workforce data/information for the report thus complement and build countries’ capacity to monitor and evaluate their achievements.Noting this will imposed additional workloads, it is expected that the report will be identified in countries’ plans and budgetsas part of business as usual. / AGREE / Change wording to Commissioners and / or related (responsible) agencies
Commissioners in other countries have different roles... or even named differently...
Overview rather than operational.. At a Policy view
5. / Analysis of the Pacific State of the Service Reports
PICPA is responsible for preparing an analysis of the Pacific State of the Service Reports with the close assistance of the Secretariat. The analysis report will give an overview of how the member countries are performing. It will also identify jurisdiction strengths, key challenges, and where it needs improvements. The report will also identify data/information gaps including HRM and workforce development issues facing public services in members of the PPSCC. / AGREE / Thank you PICPA
6. / Sharing of Information
The analysis of the Pacific State of the Service Reports will be circulated to member countries for information and later uploaded into the PVO. PICPA will access all reports regularly via the Secretariat to assist with its regional public sector workforce planning. All other information requests from non-members will be directed to the Secretariat to be dealt with in according to the Conference Protocol. / AGREE
7. / Links to PICPA’s report and others
It is anticipated that the introduction of the proposed Pacific State of the Service Report to the Conference will draws as main source of information for managing the Pacific Public Sector Workforce Mapping (Attachment 1) document of PICPA and its public sector workforce activities, thus better informed the development of AusAID’s Pacific Public Sector Capacity Building Initiative.
It should be also noted that such report will not only have a direct impact on PICPA’s scope of work but it will better inform other PPSCC’s potential partners (such as PIFS, CommSec, ADB, NZAID, and others) on areas of common interests hence developed a closer working relationships. / AGREE / Change wording to AUSAID and Development Partners
8. / Reporting Template
A Pacific State of the Service Report type report framed against a standing template (Attachment 4), in alignment with the Pacific Public Sector Workforce Mapping document, is to be submitted to the Secretariat within the indicated reporting time-frame. / AGREE / Countries to fill in what they can... as some country may not have developed such advance data collection
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